So, you want to get your video content into Allego and actually have people see it? Good. Whether you’re trying to train a sales team, share a product update, or just keep everyone on the same page, uploading and sharing video in Allego is straightforward—once you know the quirks.
This guide is for anyone who’s new to Allego, or just tired of clicking around, wondering why their video looks pixelated or is stuck in draft limbo. I’ll walk you through the whole process step by step, with honest advice about what works, what doesn’t, and what to skip.
1. Get Your Video Ready
Before you even log in, get your video sorted out. Allego accepts a bunch of file types, but sticking to MP4 is safest. Don’t upload a giant 4K file if most folks will watch on their phones.
Pro tips: - Aim for 720p or 1080p resolution. That’s plenty clear for most training or update videos. - Keep file size under 2GB if you can. Uploads get sluggish over that, and you’ll wait forever. - Give your video a sensible filename—trust me, “final_version_3_reallyfinal.mp4” will haunt you later.
If you’re recording directly on your phone or laptop, just double-check the format. Still not sure? There are tons of free file converters out there.
2. Log Into Allego
Head to Allego and sign in with your company credentials. If you’re new, your admin should’ve sent you a link or invite. No invite? Bug your admin. Don’t waste time fighting with forgotten passwords—reset if you need to.
3. Find the Right Spot to Upload
This is where most people get lost. Allego has “Channels,” “Libraries,” and sometimes “Courses.” Where you upload matters:
- Channels are for sharing with groups or teams. Think sales updates, quick wins, or best practices.
- Libraries are more like your personal video vault—good for drafts or stuff not ready to go wide.
- Courses are structured learning paths. If your video is part of training, your admin may want it here.
Honest take: If you’re not sure, ask your team lead where they want it. Dumping videos in the wrong spot just means nobody will find them.
4. Upload Your Video
Here’s the meat of it:
- Go to the right Channel, Library, or Course.
- Look for an “Upload” or “Add Content” button (usually a plus sign or something labeled).
- Click it. Select “Video” if there’s a choice.
- Drag and drop your video file, or browse to find it on your computer.
- Fill in the details:
- Title: Make it clear and searchable. “Q2 Product Demo – May 2024” beats “Video 1.”
- Description: One or two useful lines. Say what’s in it, who it’s for.
- Tags: Use tags if your org actually searches for stuff. Otherwise, don’t overthink it.
- Hit “Upload” or “Save.”
Heads up: Upload speed depends on your internet. If it’s crawling, try a smaller file or plug into ethernet. Don’t close your browser until it’s done.
5. Wait for Processing
After uploading, Allego will process (transcode) your video so it plays smoothly on phones, tablets, and desktops. You might see a spinning wheel or “Processing” status.
- For short videos (under 5 minutes), this can take just a minute or two.
- Longer videos (30+ minutes) might take 10–20 minutes, especially if everyone’s uploading at once.
What NOT to do: Don’t upload the same file three times because it looks stuck. Be patient—refresh after a few minutes.
6. Review and Edit Details
Once processing is done, check your video:
- Watch the first minute: Make sure audio’s clear and video isn’t blurry.
- Edit title/description if needed: Click the pencil or “Edit” button.
- Add a thumbnail: If Allego lets you, upload a custom image or pick a better frame. This helps people actually click your video.
Pro tip: If you spot a mistake, better to fix it now than have 50 people point it out later.
7. Set Sharing and Permissions
This part can trip people up. Allego gives you a few ways to share:
- Share with a Channel: Everyone in that Channel will see it.
- Direct link: Copy a link and share it in Slack, email, or wherever your team hangs out.
- Add to a Course: If it’s for formal training, drop it in the right Course.
Permissions matter: - Decide if viewers can download, comment, or share the video. - Some orgs lock things down—if you see a permissions error, ask your admin. Don’t waste half a day guessing.
What to ignore: Don’t worry about every advanced setting unless you’re the admin. Start simple.
8. Announce and Share
Uploading is half the job. If nobody knows your video exists, what’s the point?
- Send the link: Drop it where your team actually communicates (email, Slack, Teams, etc.).
- Add context: Say why you’re sharing it, what you want people to do next, and when.
- Follow up: If nobody watches, ping your team or manager. Sometimes people need a nudge.
9. Check Engagement (If You Care)
Allego tracks who watched, how much, and sometimes even if they clicked through slides or quizzes.
- Good for: Training, compliance, or seeing if anyone cares about your updates.
- Not so good: Don’t obsess over views. If people got the info another way, that’s fine.
Quick tip: If engagement’s low, maybe your video’s too long or buried in the wrong Channel.
10. Tweak and Repeat
Uploading once is easy. Doing it well is about learning what works for your team.
- Shorter is better: People bail on 30-minute videos. Aim for five minutes or less unless it’s a deep dive.
- Clear titles and descriptions: Makes searching and reusing videos way easier.
- Feedback: Ask viewers what worked, what didn’t. You’ll get better with each upload.
What to Skip (and What to Watch For)
- Don’t obsess over fancy editing. Clear and helpful beats slick.
- Skip auto-generated tags or transcripts unless your team actually uses them. Sometimes they’re more confusing than helpful.
- Beware of uploading sensitive info. Check with your admin if you’re unsure what’s OK to share.
Keep It Simple
Don’t make this harder than it needs to be. Upload your video, check it works, share the link, and move on. If something breaks, it’s probably not you—Allego has quirks like any platform. Ask for help, tweak your process, and keep iterating. The more you do it, the easier it gets.
And remember: No video is perfect. Clarity beats perfection every time.