How to export and share meeting recordings from Avoma with your team

So, you’re using Avoma to record your meetings and jot down notes, but now you actually want to do something with those recordings. Maybe you want to send the call to a teammate, drop it in Slack, or save a copy before you lose access. If you’ve ever fumbled through a clunky export process or gotten lost in a tangle of “share” settings, you’re not alone.

This guide is for anyone who just wants a straightforward way to get Avoma meeting recordings off the platform and into the hands of their team—without a 30-minute scavenger hunt through menus. Let’s get you what you need, skip the fluff, and call out the stuff that’s not really worth your time.

Why Would You Export or Share Avoma Meeting Recordings?

Before we get tactical, let’s be honest: most meetings don’t need to live forever. But sometimes you do need to share a recording—maybe for onboarding, compliance, or so someone who missed the call can actually catch up. You might want to:

  • Save a copy for backup (especially if someone leaves your Avoma workspace)
  • Share with folks who aren’t in Avoma
  • Drop the recording into tools your team actually uses (Slack, email, Google Drive, etc.)
  • Edit or clip a key section to highlight what matters (not always easy, but we’ll talk options)

If you’re here, you probably have a real reason. So let’s get right to the “how.”

Step 1: Find Your Meeting Recording in Avoma

Avoma records meetings automatically if you’ve set it up right, but sometimes finding the right recording can be half the battle.

  1. Log in to Avoma.
  2. Go to the Meetings tab (sometimes called “Past Meetings” or just “Meetings” in the sidebar).
  3. Use the search or filter options if you have a ton of calls. You can search by date, participant, or meeting title.
  4. Click on the meeting you want. This opens the detail view, where you’ll see the recording, transcript, and notes.

Pro tip: If you’re not seeing your meeting, check that Avoma had permission to join the call (Zoom/Teams/Google Meet integrations can be picky). If it’s missing, sometimes it’s a settings issue—not a magic fix, but better to know now.

Step 2: Decide—Do You Want to Share or Export?

There’s a difference:

  • Sharing: Sends a link to the Avoma-hosted recording. Fast, but the recipient may need access or permissions.
  • Exporting: Downloads the actual recording file (usually .mp4 or .mp3) to your computer, so you can upload it elsewhere or keep a copy.

When to Share

  • Everyone you want to view the recording already uses Avoma
  • You want to keep access controls tight
  • You don’t want to deal with giant video files

When to Export

  • You need to send the recording outside your company or Avoma workspace
  • You want to store a backup somewhere else
  • You want to edit or clip the video with other tools

Heads up: Avoma’s sharing and exporting features depend on your plan. If you’re on a trial or free tier, some options might be locked. Not ideal, but no workaround except upgrading (or screen recording, which is a bit hacky and quality can suffer).

Step 3: How to Share a Meeting Recording Link from Avoma

This is usually the fastest way.

  1. In your selected meeting, look for the Share button (usually top right or above the video).
  2. Click Share. You’ll see options like “Copy Link,” “Invite Teammates,” or sharing directly to Slack/Email.
  3. Adjust permissions:
    • Some Avoma setups default to “only people with access can view.”
    • You may need to set the recording to “Anyone with the link can view” if you’re sharing outside your team.
  4. Send the link via email, chat, or wherever your team hangs out.

What works:
- Fast, no giant downloads. - Keeps everything in one place.

What doesn’t:
- If the person isn’t in your Avoma workspace, they may hit a login wall. Annoying, but true. - You can’t always control if they can download or just view.

Step 4: How to Export (Download) a Meeting Recording from Avoma

If you need the actual file, here’s how you do it.

  1. Open the meeting detail page (like in Step 1).
  2. Look for a Download button near the recording player. Sometimes it’s a tiny icon or hidden under a “More” menu (three dots).
  3. Click Download Recording.
    • Avoma usually lets you pick audio only (.mp3) or audio+video (.mp4).
    • The download may take a second, especially for long meetings.
  4. Save it somewhere you’ll remember (not just your Downloads folder where files go to die).

Possible issues:
- Some Avoma plans restrict downloads to admins or meeting organizers. - If there’s no download option, your plan might not support it. You can ask your admin or use a workaround (see below).

Step 5: Share the Exported File with Your Team

Now that you’ve got the file, sharing is easy—just like any other video.

  • Slack: Upload directly, or paste in a Google Drive/Dropbox link if the file’s too big.
  • Email: Attach the file, but beware attachment size limits. For most meetings, you’ll need to use a cloud service instead.
  • Google Drive/Dropbox/OneDrive: Upload the file, set sharing permissions, and send the link.
  • Internal Wiki (Notion, Confluence, etc.): Embed the video or link it in your documentation.

Pro tip:
If you want to highlight just a snippet (like a key decision or demo), use a basic video editor to trim the file before sharing. No need to subject your team to an hour-long recording for a 2-minute highlight.

Step 6: Quick Workarounds and What to Avoid

Not everything works as smoothly as the sales demo promised. Here’s what to do if you hit a wall:

  • No download option?

    • Ask your Avoma admin if your role/plan allows it.
    • As a last resort, you can play the recording and use a screen recorder (like OBS or QuickTime). Not perfect, but better than nothing.

  • Recipient can’t access the shared link?

    • Double-check sharing permissions in Avoma.
    • If they’re outside your org, exporting and uploading elsewhere is usually faster than wrangling with Avoma permissions.

  • Need just the transcript (not the video)?

    • Avoma lets you export transcripts as .txt or .docx. Look for the “Export” or “Download Transcript” button in the meeting view.

  • Avoid sharing giant files over email.

    • Most email systems choke on video attachments over 25MB. Use cloud storage for anything bigger.

  • Don’t bother with “public links” if you’re in a regulated industry.

    • If compliance is a concern, keep everything locked down to your workspace and only export/share as allowed by your IT/legal team.

Pro Tips for Keeping It Simple

  • Document your process:
    If sharing recordings becomes a regular thing, jot down the steps somewhere (internal wiki, Slack pinned message, etc.) so your team isn’t reinventing the wheel every time.

  • Set meeting recording expectations:
    Not every meeting should be recorded or shared—make sure folks know what’s being saved and who can see it.

  • Clean up old recordings:
    Avoma can fill up with junk fast. Schedule a regular cleanup—nobody wants a graveyard of irrelevant calls.

  • Check storage limits:
    If you’re on a lower-tier plan, watch out for storage caps. Download and archive important stuff before you hit your limit.

  • Get feedback:
    If you’re sharing with your team and nobody’s watching/listening, figure out why. Maybe what you’re sharing isn’t helpful, or maybe people just want quick notes.

Wrapping Up

Exporting and sharing meeting recordings from Avoma doesn’t have to be a project. Decide if you want to share a link or grab the file, pick the right method, and move on. If you run into roadblocks, don’t waste hours wrestling with permissions or chasing “innovative” features—use a workaround, keep it simple, and focus on what actually helps your team. Iterate on your process as you go. That’s it.