If you’re running outreach campaigns or automations and suddenly your LinkedIn or email accounts stop syncing in Lagrowthmachine, you know how frustrating that is. This guide is for folks who just want things to work—no fluff, no vague tips, just clear steps and what actually helps.
I’ll walk through the most common sync headaches, what causes them, and how to get everything talking to each other again. Whether you’re an SDR, a growth hacker, or just the person who got stuck setting this up, this is for you.
Why syncing breaks (and why it’s not always your fault)
Before you dive into fixes, it helps to know where things go wrong:
- Platform changes: LinkedIn and email providers love changing their rules and APIs. Sometimes, your setup breaks simply because something changed on their end.
- Security triggers: Too many logins, weird IP addresses, or suspicious activity can get accounts flagged.
- Lagrowthmachine bugs: Even Lagrowthmachine isn’t immune to the occasional glitch.
- Human error: Mistyped passwords, expired tokens, or browser issues—yeah, it happens to everyone.
Keep this in mind: Sometimes, it’s not you. But you still have to fix it.
1. Diagnosing the Problem: What’s Actually Broken?
Don’t just panic and start reconnecting everything. First, figure out what’s busted:
- Check which connections are down.
- Is it just LinkedIn, just email, or both?
- Go to your Lagrowthmachine dashboard and look for warning icons or error messages.
- Try a manual sync.
- Click the “Sync” or “Reconnect” button in Lagrowthmachine. Note any error messages—they’re often more helpful than they look.
- Check your inbox and LinkedIn.
- See if you can log in outside of Lagrowthmachine. If you can’t, the issue is with your actual account, not the tool.
Pro tip: Take screenshots of error messages. They’re useful if you need to contact support (or just want to remember what you tried).
2. Fixing LinkedIn Sync Issues
This is the one that trips up most users, because LinkedIn is pretty aggressive about blocking what it thinks is automation.
Common LinkedIn sync errors
- Session expired / needs re-authentication
- Account flagged for unusual activity
- Captcha or two-factor authentication (2FA) requests
How to fix it
- Log into LinkedIn directly.
- Use the same browser you use for Lagrowthmachine, or a fresh incognito window.
- If LinkedIn asks you to verify your identity, do it. It’s annoying, but it’s required.
- Clear your cookies and cache.
- Sometimes old session data messes things up. Don’t skip this.
- Reconnect your account in Lagrowthmachine.
- In the dashboard, find your LinkedIn account and click “Reconnect.”
- Follow the on-screen prompts. If it asks for cookies, copy them from your browser (instructions are usually linked in the Lagrowthmachine help docs).
- Check for account restrictions.
- If LinkedIn says your account is restricted or limited, you’ll need to resolve that with LinkedIn support before Lagrowthmachine can work.
- Slow down your activity.
- If you just got flagged, lay low for a few days. Don’t send hundreds of invites right after reconnecting.
- Don’t use VPNs or IP changers unless you have to.
- LinkedIn hates IP hopping. If you work remotely, try to stick to one or two locations.
What doesn’t work: Repeatedly reconnecting without dealing with LinkedIn’s warnings. It’ll just keep failing.
3. Fixing Email Sync Issues
Email can break for a bunch of reasons, most of which are about authentication or provider limits.
Typical email sync errors
- Authentication failed
- Token expired
- SMTP/IMAP connection errors
- Provider blocks (especially with Gmail/Google Workspace or Outlook)
How to fix it
- Log in to your email provider directly.
- Make sure your password works and your account isn’t locked.
- Check for security alerts.
- Look for emails or notifications about blocked sign-in attempts.
- Approve the device or app if prompted.
- Refresh or re-enter your credentials in Lagrowthmachine.
- For Gmail, you might need to re-authorize via OAuth.
- For Outlook, same deal—sometimes you have to re-grant permissions.
- For generic SMTP/IMAP, double-check server settings and ports.
- Enable “less secure apps” or create an App Password if needed.
- Some providers (like Google) block third-party access unless you specifically allow it. Search your provider’s help docs for instructions.
- Check your sending limits.
- If you’re sending too many emails, your provider might throttle or block you. This can look like a sync issue, but it’s really a usage problem.
What doesn’t work: Randomly changing your password in hopes it’ll magically fix everything. Only do this if you know it’s an authentication issue.
4. Common “Gotchas” Most People Miss
Even if you follow all the steps, a few little things can trip you up:
- Two-factor authentication (2FA): If you have it turned on, make sure you’re using the right method (text, app, etc.), and have backup codes handy.
- Browser extensions: Some privacy or ad-block tools mess with login flows. Try disabling them if you’re stuck.
- Session timeouts: If you stay logged in for too long without activity, LinkedIn or your email provider might log you out. Re-authenticate regularly.
- Team member changes: If someone else set up the integration, make sure you have the right credentials and permissions.
5. When to Contact Support (and What to Say)
If you’ve tried everything above and nothing works, don’t waste time endlessly retrying the same thing.
Here’s what to have ready before you reach out to Lagrowthmachine support:
- Screenshots of error messages
- A list of what you’ve already tried
- The exact steps you’re taking when the error occurs
- Any recent changes to your LinkedIn or email account (password updates, new devices, etc.)
Be direct and specific. “Email won’t sync, tried reconnecting, error says ‘invalid credentials’. Account works fine outside Lagrowthmachine.” You’ll get help much faster.
What to ignore: Vague advice like “try again later” unless you know there’s a real outage. Most issues have a direct fix.
6. Red Flags: When Not to Push Your Luck
Sometimes, you just need to back off and wait. If you:
- See repeated account lockouts or warnings from LinkedIn/email
- Keep getting hit with captchas or security checks
- Notice your account is restricted or banned
Don’t keep hammering the reconnect button. You risk permanent blocks or bans. Give it a day or two, reduce your activity, and make sure you’re following the provider’s rules.
7. Pro Tips for Keeping Sync Stable
- Schedule regular reconnects: Every few weeks, re-authenticate just to keep things fresh.
- Don’t use personal LinkedIn/email accounts: Use dedicated work accounts for outreach. They’re less likely to get flagged.
- Monitor account health: Watch for unusual activity, login alerts, or messages about your account.
- Stay updated: Lagrowthmachine sometimes pushes updates that affect integrations. Check their changelog or help center once in a while.
Wrapping Up: Keep It Simple
Most sync issues aren’t your fault and don’t need a PhD to fix—just some patience and a methodical approach. Don’t overcomplicate things. Start with the basics, fix what you can, and don’t ignore warnings from LinkedIn or your email provider. If all else fails, ask for help and move on.
The best way to avoid headaches? Keep things simple, use dedicated accounts, and check in on your connections regularly. Iterate as you go, and don’t assume it’ll work forever without a little maintenance. Good luck!