If you’re a real estate agent, you already know: tracking commissions and keeping up with your numbers can be a mess. Between endless spreadsheets, sticky notes, and the “I’ll remember that at the end of the month” game, it’s easy to lose track of what really matters—your income and your performance.
That’s where Wiseagent comes in. This guide is for agents (and teams) who want to use Wiseagent to actually work smarter—not just add another thing to their list. I’ll show you how to set up commission tracking, monitor performance metrics, and avoid the common traps that waste time without giving you real insight.
Why Bother? (And What to Ignore)
It’s tempting to track every metric under the sun. But let’s be honest—most of those numbers just create noise. Here’s what matters:
- Commissions earned and projected: Money in, money coming. Anything else is a distraction.
- Conversion rates: How many leads actually close?
- Source of business: Where are your deals really coming from?
- Pipeline health: Are deals moving, or stuck in limbo?
Everything else—social shares, email opens, “engagement rates” on your property flyers—might feel good, but it won’t help you make decisions. Wiseagent can track a lot, but that doesn’t mean you should.
Step 1: Setting Up Wiseagent for Commission Tracking
Before you can measure, you need to set up your system right. Wiseagent isn’t perfect out of the box, but with a little work, it’ll make your life easier.
A. Enter Your Transactions Properly
Every commission you want to track needs to be tied to a transaction in Wiseagent. Here’s what to do:
- Go to the Transactions section.
- Add a new transaction every time you list or close a property.
- Fill in everything you can: property details, client, transaction type (buy/sell), and close date.
- Don’t skip the commission fields. Wiseagent lets you enter:
- Gross commission
- Your split (if you’re on a team or have a brokerage cut)
- Referral fees, deductions, bonuses
Pro tip: If you’re on a team, have everyone enter data the same way. Nothing breaks reporting faster than messy data.
B. Customize Commission Templates
If your splits are always the same, set up commission templates in Wiseagent. This saves time and reduces mistakes.
- Go to Settings > Commission Templates.
- Create templates for your standard splits (e.g., 70/30, 80/20, etc.).
- When adding a transaction, just pick the right template.
Honest take: Wiseagent’s commission setup is straightforward, but not as flexible as some standalone commission trackers. If your deals get complicated (lots of side agreements, variable splits), you’ll still have some manual work.
Step 2: Tracking Performance Metrics That Matter
Now to the good stuff—turning your data into something useful.
A. The Key Metrics You Should Actually Track
Don’t drown in reports. Focus on these:
- Gross Commission Income (GCI): Total commissions before splits, fees, etc.
- Net Commission Income (NCI): What you actually take home after all cuts.
- Number of Closed Transactions: Obvious, but still the best measure of productivity.
- Average Commission per Transaction: Are you chasing small deals or landing whales?
- Conversion Rate: Leads to closed deals.
- Source of Business: Where did each deal come from? Referrals, online leads, open houses?
B. Setting Up Custom Fields (If Needed)
If Wiseagent doesn’t track a metric you want, use custom fields.
- Go to Settings > Custom Fields.
- Add fields to your transactions or contacts (like “Source of Business”).
- Make it a dropdown if you want to avoid typos and messy data.
Don’t go overboard. Only add custom fields you’ll actually use in reports.
C. Using Wiseagent’s Reports
Here’s where Wiseagent shines (and sometimes stumbles):
- Use the built-in Commission Reports to see totals by month, quarter, or year.
- Filter by agent if you’re managing a team.
- Export reports to CSV if you want to slice and dice in Excel or Google Sheets.
What works: The basics—total commission, deals closed, pipeline—are easy to see. What doesn’t: Custom or advanced reports can get clunky. Wiseagent isn’t a full analytics platform. If you want deep dives, plan to export your data.
Step 3: Staying On Top of Your Numbers (Without Going Nuts)
Tracking is only useful if you actually use it. Here’s how to keep it simple:
A. Set a Routine
- Update deals as they move through the pipeline—don’t wait until closing.
- Review your numbers weekly or monthly. Block off 15 minutes, tops.
- If you’re on a team, make it a standing agenda item for meetings.
B. Automate Reminders
Use Wiseagent’s task and reminder features. Set follow-ups for:
- Pending deals (so nothing slips through)
- Commission reviews at month-end
- Updating sources for new leads (before you forget)
C. Don’t Be Afraid to Export
If Wiseagent’s reports aren’t enough, export your data. A simple spreadsheet can give you more insight, especially if you want to see trends year-over-year, compare sources, or do your own math.
Pro Tips & Honest Warnings
- Garbage in, garbage out: If you or your team skip steps or fudge numbers, your reports are worthless. Take 30 seconds to do it right.
- Don’t chase vanity metrics: Wiseagent can show you a lot. Focus on money, deals, and sources. Ignore the rest.
- Wiseagent isn’t a silver bullet: It’ll save you time, but it’s not magic. If your business is chaos, so will your reports be.
- Integrations can help—but test first: Wiseagent plays nice with some accounting and lead-gen tools. Try them, but don’t expect miracles.
- Privacy and compliance: If you’re tracking splits or partner deals, double-check you’re not sharing sensitive info with the wrong people.
Wrapping Up: Keep It Simple, Iterate as You Go
Don’t overthink it. Start by tracking your commissions and a few key metrics in Wiseagent. Ignore the bells and whistles until you’ve nailed the basics. Once your data is clean and your routine is set, tweak and improve as you go.
Numbers only matter if they help you make decisions. If your tracking system is getting in the way of closing deals—or your sanity—it’s time to cut back. Wiseagent is a tool, not your boss. Use it your way, and don’t be afraid to change things up as your business grows.