Step by step tutorial to organize prospects into custom lists in Skrapp

You’ve got a pile of prospects and not enough time. Maybe you’re a sales rep, a recruiter, or just someone trying to keep your outreach organized. Either way, drowning in a single, messy list of contacts is a recipe for dropped balls and wasted effort.

That’s where Skrapp comes in. It’s a tool built for finding and organizing emails, but—like any tool—what you get out depends on how you use it. If you just dump everyone into the same bucket, you’ll regret it later. Custom lists are the difference between “organized chaos” and just plain chaos.

Here’s how to actually use Skrapp to organize prospects into custom lists, step by step, with all the real-world tips they don’t put in the marketing copy.


Step 1: Log In and Get Oriented

First things first: log in to your Skrapp account. If you’re new, set one up—it’s pretty straightforward.

Find the Dashboard

  • When you log in, you’ll land on the main dashboard.
  • The main navigation runs down the left side. Look for “Lists” or “My Lists.” That’s your home base.

Pro tip: If you’re not seeing what you expect, Skrapp’s UI sometimes rearranges after updates. If you get lost, use the search bar or check the help docs—the interface isn’t always as intuitive as you’d hope.


Step 2: Understand Skrapp’s List Structure

Before you start clicking, it helps to know how Skrapp thinks about lists and prospects. Here’s the quick version:

  • Lists: These are folders or buckets. You can create as many as you want—“Marketing Leads,” “Potential Hires,” “Q3 Prospects,” whatever.
  • Prospects: These are the actual people with their contact info.

You can move prospects between lists, but Skrapp doesn’t do “tags” or “labels” like some other tools. Everything’s built around lists.

What works: Lists are simple and easy to grasp.
What doesn’t: You can’t nest lists or add custom fields to them. If you’re hoping for advanced segmentation, Skrapp’s not the tool for that.


Step 3: Create Your First Custom List

Now, let’s actually make a list.

  1. Go to “Lists” in the left nav.
  2. Click the “Create List” or “+ New List” button (usually top right).
  3. Give your list a clear, specific name. Don’t just call it “Leads” or “Contacts.” Use something you’ll recognize a month from now—“NYC SaaS Prospects Q2” is better than “List 1.”
  4. Save your new list.

Pro tip: You can edit list names later, so don’t overthink it, but clarity now saves headaches down the road.


Step 4: Add Prospects to Your Custom List

There are a few ways to get prospects into your list, depending on how you use Skrapp.

Option A: Add Prospects Manually

  • Go to your custom list.
  • Click “Add Prospect” or the “+” symbol.
  • Enter the details (name, company, email, etc.).
  • Hit “Save.”

When does this make sense? If you’ve only got a handful of new contacts or you’re updating info as you go.

Option B: Import Prospects in Bulk

  • In the Lists view, look for an “Import” or “Upload CSV” button.
  • Download Skrapp’s CSV template if you don’t have one—column names matter.
  • Fill out your prospect info in the template.
  • Upload the file and map columns if prompted.

Heads up: Skrapp is picky about CSV format. Garbage in, garbage out—triple-check your columns.

Option C: Use Skrapp’s Chrome Extension

If you’re scraping emails from LinkedIn or company websites:

  • Install the Skrapp Chrome extension.
  • As you browse, click the extension when you find a target.
  • Select the custom list you want to save them to.
  • Save.

Pro tip: If you forget to pick a list, Skrapp will put new contacts in your default list. Don’t wait too long to sort them—otherwise you’ll have to dig through later.


Step 5: Move and Organize Prospects Between Lists

Sometimes you’ll realize a contact is in the wrong place. Here’s how to fix it:

  • Go to the list where the prospect is currently saved.
  • Select one or more prospects using the checkboxes.
  • Look for a “Move to List” or “Transfer” button (usually in a toolbar above the list).
  • Pick the destination list.

What works: Bulk moves are quick and painless.

What doesn’t: Skrapp doesn’t do “multi-listing”—each prospect lives in one and only one list. If you want someone in two places, you’ll have to duplicate them.


Step 6: Edit or Delete Lists (And What Happens Next)

You’re not stuck with your first choices. Here’s what you can do:

  • To rename a list: Find the list, click the three dots (⋮) or settings icon, and select “Rename.”
  • To delete a list: Same menu, hit “Delete.” Skrapp will usually warn you—deleting a list also deletes all the prospects in it, unless you move them first.

Warning: There’s no “undo” for deleted lists (or their prospects). Move anything important before cleaning house.


Step 7: Use Filters and Search (But Don’t Expect Miracles)

Once you’ve got lists, Skrapp lets you filter and search within them:

  • Use the search bar at the top of your list to find names, emails, or companies.
  • Filter by job title or company, if you’ve filled in those fields.

Reality check: Skrapp’s filtering is basic. Don’t expect CRM-level reporting or advanced filters. If you need to slice and dice data a lot, export your list as a CSV and use Excel or Google Sheets.


Step 8: Export Lists for Outreach or Backup

No tool is forever. Sometimes you’ll want your data elsewhere:

  • Go to the list you want to export.
  • Look for the “Export” button—usually top right.
  • Choose CSV or XLSX format.
  • Download.

Pro tip: Always export your lists before making major changes. Skrapp doesn’t keep version history.


Step 9: Keep Lists Tidy—Don’t Let Things Pile Up

Here’s the honest truth: the more organized you are from day one, the less time you’ll waste later.

  • Review your lists weekly. Move or delete contacts who don’t belong.
  • Merge duplicate prospects. Skrapp doesn’t do this automatically.
  • Archive old lists. If a campaign is over, export and delete the list to keep things clean.

What to ignore: Don’t bother with lists for every tiny thing. Over-segmentation just creates more work. Stick to big, useful buckets.


Pro Tips and Common Pitfalls

What works: - Clear naming conventions. “West Coast SaaS 2024” beats “Test List.” - Regular exports. Always have a backup. - Using the Chrome extension to sort prospects at the moment of capture.

What doesn’t: - Relying on Skrapp as your only source of truth. It’s a tool for finding and organizing, not a full CRM. - Expecting Skrapp to deduplicate or enrich data automatically.

Pitfalls: - Forgetting to assign new prospects to a custom list—they’ll pile up in “Default.” - Deleting lists without exporting first. There’s no going back.


Wrapping Up: Don’t Overthink It

Custom lists in Skrapp are simple, but that’s the point. The trick is to keep things organized without getting lost in the weeds. Set up clear lists, update them regularly, and don’t be afraid to clean house. The more disciplined you are at the start, the less mess you’ll deal with later. Start simple, iterate as you go, and use Skrapp for what it does best—keeping your prospecting life a little less chaotic.