Step by Step Process to Import LinkedIn Leads into Waalaxy Safely

Tired of wasting hours copying LinkedIn contacts into your lead tools? If you’re looking for a no-nonsense, safe way to move your LinkedIn leads into Waalaxy, this guide’s for you. It’s for sales pros, recruiters, founders, or anyone who wants to get more out of LinkedIn without risking their account—or their sanity.

This isn’t a hacky, “growth hack” post. It’s a clear, step-by-step process that works, with a side of healthy skepticism for the stuff that doesn’t.

What You Need Before You Start

Before you touch any tools, get these in order:

  • A LinkedIn account (obviously). If you’re using a company account, make sure you have admin rights to any data you want to export.
  • A Waalaxy account — set up and ready to go.
  • Chrome browser (most automation extensions are built for Chrome).
  • A clear idea of which leads you actually want to import. More isn’t better; be picky.
  • Time and patience. LinkedIn’s not thrilled about automation, so you’ll want to do this carefully.

Step 1: Understand the Risks (Don’t Skip This)

Let’s not kid ourselves: LinkedIn doesn’t want you scraping or exporting data in bulk. If you’re too aggressive or use sketchy tools, you can get restricted—or banned. Waalaxy is safer than most, but no tool is risk-free.

What can go wrong?

  • LinkedIn may restrict or flag your account if you import too many leads too quickly.
  • Your data quality may suffer if you scrape junk or don’t filter leads properly.
  • Cheap or “free” automation tools can leak your data, trigger captchas, or worse.

Bottom line: Always use official features or reputable tools (Waalaxy is one of the safer bets), and act like a human—don’t try to “game” the system.

Step 2: Prep Your LinkedIn Lead List

You can’t import what you haven’t organized. Here’s how to get your leads lined up:

  1. Use LinkedIn Search or Sales Navigator to build a targeted list. Don’t just grab everyone—filter by industry, geography, or whatever matters to you.
  2. Save your target leads into a LinkedIn list or tag them in Sales Navigator.
  3. Check the list size. If you’re dealing with thousands, break it into smaller chunks (think: 100-200 at a time). LinkedIn hates sudden spikes.

Pro tip: Focus on quality, not quantity. A few hundred good leads go further than thousands of randoms you’ll never contact.

Step 3: Connect Waalaxy to Your LinkedIn Account

Waalaxy works as a browser extension, so you’ll need to install it and let it connect to LinkedIn. Here’s the safe way:

  1. Install the Waalaxy Chrome extension from their official site or the Chrome Web Store.
  2. Open LinkedIn in Chrome, then click the Waalaxy icon.
  3. Log in to Waalaxy if prompted. It’ll ask for permission to “see” your LinkedIn tabs—this is normal for automation tools.
  4. Sync your LinkedIn account by following the prompts. Don’t rush; if you get errors, reload the page and try again.

What to avoid: Never give your LinkedIn password to any third-party site or tool. Waalaxy doesn’t ask for it—they use browser cookies, not your login credentials.

Step 4: Import Your Leads (the Safe Way)

Time to bring those leads into Waalaxy. You’ve got a couple of options, depending on your LinkedIn subscription:

If You’re Using LinkedIn Basic or Premium:

  1. Go to your LinkedIn search results (your saved lead list).
  2. Click the Waalaxy extension. It’ll detect the profiles on the page.
  3. Select the leads you want to import—don’t grab all 1,000 at once. Stick to 50–100 per batch.
  4. Import into Waalaxy. The tool will start scraping the visible data (name, job title, company, etc.).
  5. Wait for the batch to finish. Don’t switch tabs or start new imports until it’s done.

If You’re Using LinkedIn Sales Navigator:

  1. Open your Sales Navigator lead list or search.
  2. Repeat the process above—Waalaxy will pull more data fields from Sales Nav, but the steps are the same.

Heads up: Don’t try to run imports in multiple tabs or browsers at once. LinkedIn’s anti-bot systems notice unusual patterns.

Step 5: Set Up Your Waalaxy Campaign

Now that your leads are in Waalaxy, don’t just blast them with connection requests. Take a breath and do this right:

  1. Segment your leads. Use Waalaxy’s filters to create small, targeted groups.
  2. Create a personalized campaign. Write messages that sound like a human, not a robot. Avoid spammy “Let’s connect!” templates.
  3. Set realistic sending limits. Waalaxy lets you throttle the number of daily actions. Keep it under 50–70 per day, especially if your LinkedIn account is new or hasn’t done much outreach.
  4. Schedule actions with delays. Spread them out during the workday. This mimics real human behavior.

Pro tip: Waalaxy’s default limits are designed to be safe. Don’t override them unless you know what you’re doing.

Step 6: Monitor for Red Flags

Don’t assume everything’s fine just because the tool says “success.” Keep an eye out for:

  • LinkedIn warnings or captchas asking you to verify you’re human.
  • Pending connection requests stacking up (LinkedIn limits you to 5,000).
  • Sudden drop in LinkedIn profile views or engagement.

If you see any of these, pause all activity immediately. Give it a few days before resuming, and consider reducing your daily limits.

What Actually Works (and What to Ignore)

Here’s where a lot of guides get breathless about “10X-ing your pipeline.” Here’s what’s real:

  • Personalization > volume. Sending 30 targeted messages will get you further than 300 generic ones. Quality trumps everything.
  • Slow and steady wins. LinkedIn’s anti-spam tools get smarter every year. If you look like a bot, you’ll get flagged.
  • Don’t buy or scrape email addresses. It’s tempting, but it rarely leads to real conversations, and it’s against LinkedIn’s terms.
  • Ignore “secret” hacks. If someone claims they found a loophole to bypass LinkedIn limits, don’t listen. You’ll end up restricted.

Pro Tips for Staying Under the Radar

  • Use LinkedIn like a real person alongside Waalaxy. Log in, scroll your feed, post an update, comment on a few posts. Bots don’t do that.
  • Warm up your account. If you haven’t done outreach before, start with 10–20 actions per day and ramp up slowly over a few weeks.
  • Don’t go overboard on imports. Just because you can import 1,000 leads doesn’t mean you should.
  • Keep your LinkedIn profile filled out and active. Empty or inactive profiles get flagged faster.

If Something Goes Wrong

If you get restricted, don’t panic. Here’s what to do:

  1. Stop all automation. Close Waalaxy and any other tools.
  2. Follow LinkedIn’s instructions. You may have to verify your identity or wait out a temporary ban.
  3. Contact Waalaxy support. They can help troubleshoot, but they can’t “unban” you.
  4. Reflect on what triggered the flag. Adjust your batch sizes, sending limits, or campaign frequency before trying again.

Keep It Simple and Iterate

Don’t complicate things. Safe lead import is about acting like a real person and respecting LinkedIn’s boundaries. Start small, see what works, and adjust. Most of the pain comes from trying to do too much, too fast. Take your time, watch for red flags, and remember: it’s better to build real connections than to chase numbers.

That’s it. Keep it simple, keep it safe, and you’ll get more out of both LinkedIn and Waalaxy—without the headaches.