Step by step process to automate LinkedIn prospecting with Evaboot integration

If you're spending hours copy-pasting LinkedIn leads into spreadsheets, you’re wasting time. Automating LinkedIn prospecting isn't magic, but it does free you up from mindless tasks. This guide is for salespeople, founders, and anyone who wants more leads with less grunt work—and who wants to avoid overpriced tools or spammy tactics. You’ll learn exactly how to set up a solid, repeatable process using Evaboot to clean up your LinkedIn data, plus what works and what doesn’t.

What You Need to Know Before You Automate

Let’s get a few things straight:

  • Automation won’t replace genuine connection. It’s for the boring bits: finding, filtering, and organizing data.
  • LinkedIn is strict. Too much automation or spammy behavior can get your account restricted. Don’t go nuts.
  • Evaboot isn’t a silver bullet. It’s great for cleaning up and enriching LinkedIn Sales Navigator exports, but it won’t send messages or find anyone’s private email address out of thin air.

For this guide, you’ll need: - A LinkedIn Sales Navigator account - An Evaboot account - A Google Sheets or Excel account (optional, but helps) - A little patience the first time you set it up

Step 1: Build a Targeted Search in LinkedIn Sales Navigator

Don’t just export a giant list of random people. You want clean, specific lists. Here’s how:

  1. Define your ICP (Ideal Customer Profile). Who do you actually want to talk to? Be picky.
  2. Use Sales Navigator’s filters. Job title, seniority, company size, industry, geography—get granular.
  3. Save your search. This makes updating your lead list easy later on.
  4. Inspect your results. Are you seeing the right kinds of prospects? If the list looks off, tweak your filters.

Pro tip: Don’t go for lists of 5,000+. Quality > Quantity. Big lists just mean more cleaning later.

Step 2: Export Leads from Sales Navigator

LinkedIn doesn’t let you export leads directly, but there’s a workaround:

  • Use Sales Navigator’s built-in “Export to CSV” (if your plan allows it).
  • If not, use the “Lists” feature: add leads to a custom list, then use Evaboot to extract them.

Heads up: Don’t use shady browser extensions to scrape LinkedIn. That’s a fast track to account restrictions, and the data is often messy.

Step 3: Clean and Enrich Leads with Evaboot

This is where Evaboot shines. It’s built specifically for taking LinkedIn Sales Navigator exports and making them usable. Here’s what you do:

  1. Upload your CSV to Evaboot.
  2. Log in to Evaboot.

  3. Click “New Extraction” and upload the file you exported from Sales Navigator.

  4. Let Evaboot process the data.

  5. It’ll clean up job titles, companies, and filter out obvious junk (like irrelevant titles).

  6. Evaboot also tries to find verified business email addresses—don’t expect miracles, but it’s better than most.

  7. Review the results.

  8. Download the cleaned CSV and scan for errors or weird entries.
  9. Check if Evaboot filtered out the right people. You can manually adjust later if needed.

What works: Evaboot’s filtering is solid for getting rid of “Student,” “Intern,” and similar noise. The email finding is decent, but not 100%—nobody’s is.

What doesn’t: It won’t magically fill in missing data for obscure leads or those with private profiles. If you need deep enrichment (phone numbers, social profiles), you’ll need another tool.

Step 4: (Optional) Push Clean Data into Your CRM or Outreach Tool

Don’t just let your cleaned list rot in a CSV. Here’s what most people do:

  • Google Sheets or Excel: Good for manual outreach or quick analysis.
  • CRM (Salesforce, HubSpot, Pipedrive, etc.): Import the CSV for easier tracking.
  • Cold Email Tools (like Lemlist, Mailshake, or Woodpecker): Upload the list for automated, personalized outreach.

Pro tip: If you use Zapier or Make, you can automate the flow from Evaboot to your CRM or email tool. But don’t go overboard—test with small batches first.

Step 5: Set Up a Sensible Outreach Workflow

Automation gets your data ready, but you still need to reach out like a human. Here’s how to avoid the rookie mistakes:

  • Personalize. Use snippets from your CSV (like first name, company, recent activity) in your emails or LinkedIn messages.
  • Limit your daily sends. LinkedIn and email providers hate sudden spikes. Stay under 100 messages/day, ideally less.
  • Track responses. Use your CRM or a simple spreadsheet to record replies and outcomes.
  • Don’t spam. One or two follow-ups are fine. Five is annoying.

What works: Short, relevant messages based on something real (e.g., mutual connections, recent company news).

What doesn’t: Generic “Can I have 15 minutes of your time?” blasts. They go straight to the trash.

Step 6: Monitor, Tweak, and Don’t Get Greedy

Automation isn’t “set and forget.” Check in regularly:

  • Are you getting the right kinds of replies?
  • Is your account healthy, or are you getting warnings from LinkedIn?
  • Are your email open/reply rates dropping (could mean your data is off or your messages are stale)?

If something isn’t working, go back a step. Usually, it’s the data quality or the messaging—not the tools.

What to Ignore (and Why)

  • Overhyped AI enrichment tools: Most can’t reliably pull accurate emails or phone numbers from LinkedIn alone. If the price seems too good to be true, it is.
  • Browser scraping extensions: Risky. LinkedIn’s getting smarter and bans accounts for obvious scraping patterns.
  • Buying bulk “lead lists”: Usually outdated, generic, and overused. Your results will be mediocre.

Stick to building your own targeted list and cleaning it with a tool like Evaboot.

Pro Tips & Honest Advice

  • Start small. Run a batch of 50–100 leads first. See what works. Scale up later.
  • Keep your LinkedIn profile clean. If you’re sending a lot of messages, make sure your profile looks legitimate—complete, active, and not obviously a “sales bot.”
  • Don’t chase perfection. No tool, including Evaboot, will give you 100% perfect, up-to-date data. Good enough is good enough.
  • Stay legal. Know your local privacy laws (GDPR, CAN-SPAM). Don’t email people who didn’t opt in unless your use case allows it.

Wrapping Up: Keep It Simple and Iterate

Automating LinkedIn prospecting with Evaboot isn’t rocket science. Get clear on who you want, pull a clean list, let Evaboot do the heavy lifting on data cleanup, and reach out with a human touch. Don’t overcomplicate it with a dozen tools or overpromise to your boss. Start small, see what works, and tweak as you go. The goal isn’t to be fancy—it’s just to spend less time on busywork and more time on real conversations.