If you’re sending out sensitive sales decks or internal slides, you want a sharing process that’s easy, secure, and doesn’t make your recipients jump through hoops. This guide is for Seidat users who want to share presentations without worrying about leaks, accidental forwards, or clunky workflows. If you’ve ever wondered, “What’s the right way to do this so I don’t mess up?” — you’re in the right place.
Let’s walk through sharing secure presentation links in Seidat, step by step. I’ll flag what works, what’s overkill, and where you can skip the fluff.
Why Secure Sharing Matters (and Where Most People Slip Up)
Before we dive into steps, here’s the real talk: Most leaked decks don’t come from hackers — they come from someone forwarding a link or downloading the file and sharing it around. The most important thing isn’t bulletproof encryption (though that’s great), it’s having control over who can see your slides, for how long, and what they can do with them.
Seidat’s sharing tools are better than most, but you still need to know which features matter and which are just window dressing.
Step 1: Get Your Presentation Ready
Don’t skip this. Once you share a link, you can’t “un-send” it. Double-check for:
- Out-of-date pricing or confidential info
- Slides meant for internal eyes only
- Old comments or hidden slides
Pro tip: Use Seidat’s “Slide View” to see what your recipients will actually see. If it looks messy, fix it now.
Step 2: Open the Share Menu
- In your Seidat dashboard, find the presentation you want to share.
- Click it to open, then look for the Share button (usually top right).
- Click Share to open the sharing options.
Don’t see the Share button? You might not have permission. Ask your Seidat admin to check your role.
Step 3: Choose Secure Link Sharing
Seidat gives you a few ways to share, but not all are truly secure. Here’s the no-nonsense breakdown:
A. Public Link
- Anyone with the link can view.
- NOT SECURE — avoid for anything confidential.
B. Password-Protected Link
- You set a password. Only people with the link and password can view.
- It’s better, but passwords get forwarded. Only use if you trust your audience.
C. Invite by Email (Recommended)
- Seidat sends a unique link to each email you specify.
- You control access, can revoke it later, and track who opened it.
- This is your best bet for real security and accountability.
Here’s what to ignore:
- “Allow download as PDF” is handy, but once a PDF is out there, you’ve lost control. For sensitive stuff, don’t enable this.
Step 4: Set Access Controls
After picking your sharing method, tighten things up:
- Expiration Date:
Add an expiry. Most leaks happen after someone forgets to kill access. - View Limits:
Limit number of views if it’s truly sensitive, but this can frustrate legit users. - Disable Download/Copy:
Always turn this off if you want to keep control. It’s not bulletproof (screenshots exist), but it slows down casual sharing.
Pro tip:
If you must share with a group (e.g., a client team), create individual invites for each person. Yes, it’s more work, but you’ll know exactly who viewed what.
Step 5: Personalize the Message (Optional, But Smart)
Seidat lets you add a note when sending invites. Use this to:
- Set context (“Here’s the deck for tomorrow’s call.”)
- Remind them not to forward
- Add your contact info in case of issues
What doesn’t matter:
Fluffy intros or marketing copy. Keep it short and clear.
Step 6: Send and Track
- Click Send (or Create Link if using a password-protected link).
- For email invites, Seidat will email unique links to each recipient.
- For password links, you’ll need to let your recipients know the password (ideally not in the same email as the link).
Tracking
Seidat will show you:
- Who opened the link
- When they opened it
- Which slides they spent time on
Why this matters:
You’ll know if someone forwards the link, since you’ll see unfamiliar email addresses popping up. If you spot that, you can revoke access instantly.
Step 7: Revoke or Update Access (When Needed)
People forget to do this. If a deal falls through or someone leaves a client company:
- Go to the shared link in Seidat’s share panel
- Hit Revoke or Delete to kill access instantly
- Or, edit settings to update expiry dates, add/remove recipients, etc.
Don’t overthink it:
You don’t need to revoke every link the second someone’s done viewing — but don’t let old links pile up, either.
What to Avoid (And What Doesn’t Really Work)
- Relying on “secret” links:
If anyone with the link can view, it’s just a matter of time before it leaks. - Trusting passwords alone:
People reuse passwords or share them freely. Not foolproof. - Leaving download enabled:
Once a PDF is saved, you’ve lost all control. - Assuming tracking is perfect:
Some folks will open links in incognito or forward to personal emails. Tracking is helpful, not gospel.
Real-World Scenarios (And How to Handle Them)
Scenario 1: Sharing with a Large Client Team
Set up individual invites for each person. Yes, it takes longer, but you’ll know who’s actually engaging.
Scenario 2: One-Off Share with a Trusted Partner
Password-protected link is fine, as long as you trust them not to forward.
Scenario 3: Internal Sharing With Coworkers
Still use email invites — it keeps everyone honest and lets you revoke access if someone leaves.
Common Pitfalls (And How to Dodge Them)
- Forgetting to set an expiry:
Old links are the most common security gap. - Not previewing before sharing:
Embarrassing typos or outdated slides are forever once sent. - Ignoring access alerts:
If Seidat flags suspicious activity, take it seriously. Revoke, reset, and follow up.
Quick Reference Checklist
Before you send a secure link, always:
- [ ] Review your slides for sensitive info
- [ ] Use email invites for real security
- [ ] Set an expiry date
- [ ] Disable download/copy options
- [ ] Double-check recipient emails
- [ ] Add a clear, direct note
- [ ] Track views after sending
Wrapping Up
Securing your presentations in Seidat isn’t rocket science, but it is easy to get lazy. Stick to the basics: review, restrict, and revoke when needed. Don’t let “perfect” security get in the way of actually sharing your work — but don’t just blast out open links, either.
Keep it simple, watch your shares, and iterate as you go. Most leaks and mistakes come from rushing or trusting the wrong option. Take the extra minute up front and you’ll save yourself a lot of cleanup later.