Step by step guide to setting up automated website monitoring alerts in Woorank

If you run a website, you know the pain: things break, rankings drop, or technical issues pop up—often when you least expect it. Automated alerts can save you from that “why didn’t anyone tell me?!” moment. This guide is for anyone who wants real, practical steps to get website monitoring alerts working in Woorank, whether you’re a marketer, agency, or just tired of flying blind. No waffle. No mystery. Just what to do and what to watch out for.

What Woorank Monitors Automatically (and What It Doesn’t)

First, some straight talk: Woorank is a website analysis tool that tracks SEO, usability, and technical issues. It’s not a full-blown uptime or security monitor—you won’t get pinged if your server goes down or if you get hacked. But it will alert you if your site’s SEO health changes, if usability scores tank, or if something major is missing from your site.

Here’s what Woorank can watch for you:

  • Big SEO changes (metadata, headings, robots.txt, etc.)
  • Crawlability and indexing issues
  • Mobile-friendliness problems
  • Page speed and performance dips
  • New or fixed errors in technical audits

If you’re after uptime/downtime or deep security alerts, you’ll need something else (like UptimeRobot or StatusCake). But for most site owners, Woorank’s alerts flag the stuff that actually impacts search performance and user experience.

Step 1: Sign Up and Add Your Website

If you’re already using Woorank, skip ahead. If not, here’s what to do:

  1. Sign up for a Woorank account. There’s a free trial, but ongoing alerts need a paid plan. If you’re just testing, the trial is fine for now.
  2. Add your website.
  3. After logging in, hit the “+ New Project” button.
  4. Enter your website URL. Be sure to use the canonical version (with or without “www”—match how your site appears in Google).
  5. Let Woorank scan your site. This takes a minute or two.

Pro tip: If you have multiple sites, set them up as separate projects. Don’t try to cram everything under one project—alerts get messy fast.

Step 2: Understand What “Alerts” Mean in Woorank

This part trips people up. Woorank’s “alerts” aren’t real-time push notifications for every little change. Instead, Woorank:

  • Scans your site on a schedule (usually weekly, sometimes daily on higher plans).
  • Flags major changes or issues in its dashboard and via email.
  • Lets you set up email reports and notifications.

So, don’t expect a Slack ping every time someone tweaks a meta tag. But you will get a heads-up if something significant changes that could hurt your SEO or site health.

Step 3: Configure Scheduled Website Reviews

To get alerts, you need to make sure scheduled reviews are enabled.

  1. Go to your project dashboard.
  2. Find the “Scheduled Reviews” or “Automatic Reviews” setting (location can shift with UI updates, but it’s usually in the project settings or overview panel).
  3. Set your preferred frequency.
  4. Default is weekly. Some plans allow daily.
  5. Pick what actually makes sense for you—more is not always better. For most sites, weekly is plenty unless you’re pushing changes every day.
  6. Save your settings.

What works: Set it and forget it. Woorank will now automatically scan your site and look for changes.

What doesn’t: Don’t expect up-to-the-minute updates. If you need something faster, you’ll need to manually trigger reviews or use another tool.

Step 4: Set Up Email Alerts and Reports

This is where the “automated” part really kicks in.

  1. Navigate to ‘Notifications’ or ‘Email Alerts’ within your project.
    • Sometimes this is under “Settings” or “Team.”
  2. Choose what you want to be notified about:
    • Overall score changes
    • New errors or issues
    • Resolved problems (optional)
    • Major SEO warnings
  3. Add the right recipients.
    • Enter the email addresses of anyone who needs to know. You can add team members, clients, or just yourself.
    • For agencies: Don’t spam the whole team—pick the folks who’ll actually act on the alerts.
  4. Decide on the alert frequency.
    • Some things you’ll want ASAP; others can wait for a summary.
  5. Save your choices.

Honest take: The emails are pretty clear, but sometimes they lump a lot in one message. Don’t expect pixel-perfect, client-ready reports—these are functional, not flashy.

Step 5: Fine-Tune What Triggers Alerts

Here’s where you can get a little more control, depending on your Woorank subscription:

  • Customize monitored criteria: You might be able to choose specific sections (SEO, usability, mobile, etc.) to focus on.
  • Ignore minor issues: Woorank sometimes flags tiny things (like a missing alt tag on one image). If that’s noise for you, tweak your settings to only alert on high-priority items.
  • Set alert thresholds: On some plans, you can set “only alert me if the score drops by X points” or “only for critical errors.”

What works: Don’t overwhelm yourself with every minor warning. Focus on the stuff that’ll actually move the needle—like crawl errors, missing robots.txt, or big SEO score swings.

What doesn’t: Setting everything to “urgent.” You’ll just tune out the alerts, and then what’s the point?

Step 6: Invite Your Team (Optional, but Smart)

If you’re not a one-person show, get the right people looped in:

  1. Go to the ‘Team’ or ‘Users’ section.
  2. Invite collaborators: Add their email addresses, set roles/permissions.
  3. Assign alert visibility: Decide who gets which alerts. For example, maybe your dev team only cares about technical errors, while your content manager wants SEO and usability flags.
  4. Communicate expectations: Make sure people know what to do with the alerts. Otherwise, they’ll just sit in inboxes.

Reality check: More people ≠ better response. Only add folks who’ll take action.

Step 7: Test Your Setup

Before you rely on alerts, make sure they actually work.

  • Trigger a change: Tweak something simple (like a meta description) and run a manual review.
  • Check your inbox: Did you get an alert? Was it clear? Did it go to the right people?
  • Adjust if needed: If you’re not getting what you expect, revisit your notification settings or check your spam folder.

Don’t skip this step. Nothing’s worse than missing a major issue because you assumed the alerts were working.

What to Ignore (and What Not to Rely On)

A few honest warnings:

  • Don’t count on Woorank for uptime or server errors. Use a dedicated uptime monitor for that.
  • Don’t expect instant alerts. Reviews happen on a schedule, not real time.
  • Don’t trust every flagged issue as “urgent.” Some are just best-practice suggestions, not business-critical.
  • Don’t use Woorank alone for security monitoring. It’s not what the tool is for.

Keeping It Simple

Automated website alerts can be a lifesaver, but only if you set them up right and focus on what matters. Start simple: get your site added, turn on reviews and email alerts, and make sure they go to the people who’ll actually fix things. Ignore the noise, test your setup, and tweak as you go.

Don’t overthink it or chase every minor warning. You’ll get more value from acting on a few high-impact alerts than from drowning in dozens every week. It’s supposed to make your life easier—so keep it that way.