Step by Step Guide to Integrate Gotomeeting with Google Calendar

So, you want your Gotomeeting invites to land right in your Google Calendar—without all the copying, pasting, and crossed wires. Good call. This guide is for anyone who needs their meetings in one place, hates missing invites, or just wants life to be less messy. Whether you're setting this up for yourself or the whole team, I'll walk you through what works, what can trip you up, and what to skip.

Why Bother Integrating?

Let’s be honest: toggling between apps to find your next meeting is a waste of time. Integrating Gotomeeting with Google Calendar means:

  • Your meetings show up automatically.
  • You get reminders (so you actually join on time).
  • You can add Gotomeeting links to invites without fuss.
  • Less risk you’ll double-book yourself.

But—some “integrations” are smoother than others. Let’s get you set up the right way.

Step 1: Decide How You Want to Integrate

There are a couple of ways to connect Gotomeeting and Google Calendar:

  1. Install the Gotomeeting Google Calendar Add-on
    This is the official, supported method for most users.
  2. Use Gotomeeting’s Chrome Extension
    Handy if you live in Chrome, but not as feature-rich.
  3. Manual Workarounds
    For folks who can’t install add-ons or use locked-down accounts.

Honestly, unless your IT team says no, go with the official add-on. It’s the least painful.

Step 2: Install the Gotomeeting Google Calendar Add-on

This add-on puts a Gotomeeting button right inside Google Calendar. Here’s how to get it working:

  1. Open Google Calendar in your browser.
    (Use Chrome, Firefox, or Edge—avoid Safari for this.)

  2. Go to the Google Workspace Marketplace

  3. Click the “+” on the right-hand sidebar in Calendar, or

  4. Visit Google Workspace Marketplace and search for “Gotomeeting.”

  5. Find the Gotomeeting for Google Calendar Add-on

  6. Make sure it’s the official one, published by GoTo.

  7. Click “Install.”

  8. Follow the prompts to give the add-on access to your Google account.

  9. If you get a permissions warning, read it. It needs access to your calendar to create events.

  10. Authorize Your Gotomeeting Account

  11. After install, start a new event in Google Calendar.
  12. You’ll see a new Gotomeeting panel on the right or as an “Add conferencing” option.
  13. Click it. You’ll be prompted to log into your Gotomeeting account.
  14. Follow the sign-in prompts—this links the two services.

Pro Tip:
If you’re using a work Google account, your admin might block marketplace installs. If so, you’ll need their help. Don’t waste an hour troubleshooting—just ask them.

Step 3: Schedule a Meeting with Gotomeeting in Google Calendar

Now for the good part—setting up a meeting that sends out the Gotomeeting link automatically.

  1. Create a New Event in Google Calendar.
  2. Add Participants as Usual.
  3. Click “Add Conferencing” or Use the Gotomeeting Panel.
  4. You should see “Gotomeeting” as an option.
  5. Click it. It’ll generate a unique meeting link right in the invite.
  6. Set Time, Description, etc.
  7. Send the Invite.

Participants get the Gotomeeting link, and it’s on everyone’s calendar—no more last-minute scrambling.

What Works:
- You can edit or reschedule meetings from Calendar, and it’ll update the Gotomeeting link. - Reminders work as usual.

What Doesn’t:
- You can’t host multiple Gotomeeting rooms in one event. - If someone deletes the Gotomeeting link by accident, you’ll need to re-add it.

Step 4: Using the Chrome Extension (Alternative Method)

If the add-on won’t install or you’re a heavy Chrome user, try the Gotomeeting Chrome Extension:

  1. Head to the Chrome Web Store and search for “Gotomeeting.”
  2. Install the Extension.
  3. Log into Your Gotomeeting Account when prompted.
  4. Go to Google Calendar.
  5. Create or Edit an Event.
  6. The extension should add a Gotomeeting button or link for you to insert a meeting.

Downsides:
- It’s Chrome-only (obviously). - Not as tightly integrated as the official add-on. - Sometimes lags behind Google Calendar updates.

If you’re just scheduling occasional meetings, it works. But for heavy use, stick with the add-on.

Step 5: Manual Workarounds (If All Else Fails)

Sometimes IT policies, browser weirdness, or just plain bad luck mean you can’t install anything. Here’s what you can do:

  • Schedule Meetings on Gotomeeting’s Website
  • Go to your Gotomeeting dashboard.
  • Schedule a meeting as usual.

  • Copy the meeting link.

  • Manually Paste the Link into Google Calendar

  • Create a new event.
  • Paste the Gotomeeting link into the “Location” or “Description” field.
  • Invite participants.

It’s not pretty, but it works.
You lose automatic updates—if you change the meeting in Gotomeeting, you’ll need to update the calendar manually. But for the odd meeting, it’s fine.

Step 6: Troubleshooting Common Problems

Even official integrations break sometimes. Here’s how to get unstuck:

  • Add-on Won’t Install?
  • Check if you’re on a work account with restricted permissions.
  • Try installing from a different browser.

  • Ask your IT team for help.

  • Gotomeeting Option Not Showing in Calendar?

  • Refresh Google Calendar after install.
  • Make sure you’re logged into the right Google account.

  • Check the add-on panel on the right sidebar.

  • Meeting Links Not Generating?

  • Sign out and back in to both Google and Gotomeeting.

  • Remove and reinstall the add-on.

  • Participants Can’t Join?

  • Double-check that the invite includes the full Gotomeeting link.
  • Sometimes invites get stuck in spam—have them check there.

Pro Tip:
Google and Gotomeeting both update their platforms regularly. If something that worked last week suddenly breaks, check for updates or outages on their status pages.

What to Ignore

  • Third-party “all-in-one” calendar tools:
    Most just add another layer of complexity. If you’re only using Gotomeeting and Google Calendar, stick with the direct integration.

  • Old browser add-ons:
    Some are no longer supported and might even be security risks.

  • Zapier or “automation” platforms for this:
    Overkill for basic meeting scheduling. Use them if you need complex workflows, but for simple invites, it’s unnecessary.

A Few Honest Takes

  • Google’s interface changes a lot. If the buttons aren’t where I described, they probably moved them (again). The add-on and extension update to keep up—but not always instantly.
  • If you’re scheduling for a big team, test with a small group first. Permissions and quirks add up fast.
  • Don’t trust integrations to be perfect. Always double-check your invite before sending, and have a backup plan for joining.

Keep It Simple, Iterate as You Go

Getting Gotomeeting and Google Calendar to work together shouldn’t eat up your day. Start with the official add-on—if it works, great. If not, try the extension or just copy and paste the meeting link. Don’t overthink it. If you run into issues, keep it simple, ask for help early, and tweak your setup as needed. You’ll spend less time fiddling and more time actually getting things done.