If you’re tired of chasing people over email just to get a single meeting on the calendar, you’re not alone. Booking links are everywhere now, but setting them up inside your actual outreach tools—so leads can book instantly, right after they reply—that’s where the magic happens. This guide is for anyone using Quackdials to book more meetings, skip the back-and-forth, and maybe, just maybe, close a few more deals along the way.
Here’s how to set up automated meeting booking links in Quackdials so you spend less time scheduling and more time talking to people who actually want to buy.
Why Even Bother With Automated Booking Links?
Let’s be real: The main reason people don’t convert after showing interest is friction. The second you start trading emails—“Does Tuesday at 10 work?”—you lose momentum. An automated booking link cuts this out. You send a link, they pick a slot, you both move on with your lives.
But there are caveats: - If your booking process feels clunky or too generic, people might bail. - Not everyone loves booking links. Some folks still want a human touch. - If your calendar isn’t up to date, you’ll double-book yourself and look sloppy.
The goal? Make booking dead simple for the right prospects, without making it feel like they’re dealing with a robot.
Step 1: Get Your Scheduling Tool Sorted
Quackdials doesn’t come with a built-in scheduler (as of writing this), so you’ll need to use a third-party tool. Most people use something like Calendly, SavvyCal, or Google Calendar’s booking pages.
What actually matters: - Pick something that syncs with the calendar you actually use. - Make sure it supports custom links or templates—for tracking who booked from where. - Don’t overthink it. Calendly works fine for 99% of people.
Pro Tip: Use one calendar for all your meetings. Avoid double-booking headaches.
Step 2: Create Your Booking Link
Once you’ve picked your scheduling tool, set up a booking page specifically for Quackdials prospects. Here’s what to watch out for:
- Keep it short and sweet. The fewer questions, the more likely someone actually finishes booking.
- Add context. Use the description field to remind people why they’re booking (“This is a 20-minute intro call to see if we can help with X.”).
- Buffer your time. Build in 10-15 minute gaps between meetings so you don’t get slammed.
- Set working hours. Don’t offer your whole life. Block out times you don’t want to be booked.
- Custom questions (sparingly): If you must collect info, keep it to one or two quick questions. People hate forms.
Pro Tip: Most schedulers let you create multiple booking links. Use a separate link for Quackdials so you can tell where bookings come from.
Step 3: Add Booking Links to Quackdials Templates
Here’s where most people mess up—they just copy-paste a link into every email. That’s lazy, and it shows. Instead, put some thought into how and when you offer the link.
Where to Put the Link
- First email? Usually too soon. Unless someone explicitly asked for a meeting, hold back.
- After a positive reply? Best move. When they say “I’m interested,” send the link right away.
- As part of your email signature? Meh. It blends in and gets ignored.
How to Do It in Quackdials
- Edit your reply templates: Go to your Quackdials sequence or template editor.
- Insert your booking link: Drop your scheduler link into the message. Make it a real sentence, not just a naked link. Example:
“Glad you’re interested! Here’s my calendar—pick any time that works for you: [your link].”
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Personalize, just a little: Use merge tags for their name or company if you can. Don’t overdo it.
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Test your templates: Send a few test emails to yourself. Make sure the link works, the calendar is set up right, and nothing feels off.
Pro Tip: If you’re running a multi-step sequence, only include the link in the reply to positive responses. Don’t spam everyone with your calendar.
Step 4: Track Who’s Booking (and Who Isn’t)
The best part of using a scheduler is you can actually see who followed through. But don’t get too excited—most booking tools will only show you the person’s name and email.
Here’s how to get smarter about it:
- Use unique links: Most schedulers let you create separate booking pages (or at least track the source). Name your link “Quackdials” so you know where the booking came from.
- Check your booking tool’s analytics: Some show conversion rates, most don’t. Don’t expect miracles here—if you want real analytics, plug the booking link into your own tracking tool or use UTM parameters.
- Update your CRM: If you use a CRM with Quackdials, set up a workflow so booked meetings automatically update the lead status.
Don’t bother: Don’t try to get too granular. If someone books, great. If not, move on.
Step 5: Follow Up and Confirm
Automation is great, but people still want to know there’s a human on the other side.
- Always confirm: Send a quick note after they book. Even if your scheduler sends reminders, a personal “Looking forward to our chat!” goes a long way.
- Rescheduling happens: Be flexible if they need to move. The goal is to get the meeting, not stick to your calendar at all costs.
- Don’t ghost: If someone books and then goes silent, follow up once. Don’t hound them.
What Works, What Doesn’t, and What to Ignore
Works: - Sending the booking link after someone shows interest. - Keeping the booking page simple. No one wants to answer five questions to talk to you. - Having your calendar up to date.
Doesn’t work: - Sending the link cold in the first email. It feels impersonal and gets ignored. - Over-customizing every step. You’ll waste time for little gain. - Ignoring manual follow-up. Automation gets you halfway, but you still need to be a person.
Ignore: - Fancy integrations unless you actually need them. - Calendar tools that promise “AI scheduling.” Most are more trouble than they’re worth. - Chasing people who never book. If they’re interested, they’ll schedule.
Keep It Simple and Iterate
Don’t overcomplicate this. The best process is the one you actually use. Start with a basic booking link, add it to your Quackdials replies, and see what happens. Tweak based on what works—not what some “growth hacker” on LinkedIn says. If you’re getting more meetings without more hassle, you’re doing it right.
And remember: Technology should save you time, not add more work. If your booking system starts feeling like a second job, ditch it and go back to basics.