If you're spending more time hunting down emails than actually talking to prospects, you're not alone. Finding and reaching out to decision-makers is usually the slowest, most annoying part of B2B sales. That's where tools like Findthatlead come in. This guide is for anyone who wants to stop copy-pasting from LinkedIn and start running a tighter, more effective prospecting workflow—without getting sucked into yet another overcomplicated tool.
Below, you'll get a step-by-step walk-through on using Findthatlead to actually save time and (hopefully) land more replies. I'll call out what works, what doesn't, and how to avoid spinning your wheels.
1. Know What Findthatlead Actually Does (and Doesn't)
Before you dive in, a quick reality check: Findthatlead helps you find business emails, validate them, and do some basic outreach. That's pretty much it.
What it does well: - Quickly finds business emails from LinkedIn, company domains, or lists of names. - Bulk search and export features are strong—good for building lists fast. - Built-in email verifier helps cut down on bounces.
Where it falls short: - Personalization tools are basic; you're not getting fancy sequencing. - The database isn't perfect—don't expect 100% accuracy. - Outreach features are limited; you'll likely want to use a proper email tool for follow-ups.
Ignore the hype: It's not a magic bullet. If your offer stinks or your targeting is off, Findthatlead can't fix that.
2. Set Up Your Account and Chrome Extension
First things first, you'll need an account. The free trial is fine for testing, but most real prospecting requires a paid plan.
Steps: 1. Sign up and verify your email. 2. Install the Findthatlead Chrome extension. This is key for grabbing emails directly from LinkedIn profiles or search results. 3. Connect your email account if you want to send emails from inside Findthatlead (optional, and honestly, most people end up using a separate tool).
Pro tip: Use a dedicated work email for prospecting. Keeps things tidy and avoids deliverability headaches if something goes wrong.
3. Build a Targeted Prospect List (Don’t Spray and Pray)
Here's where most people screw up: they generate a massive list of "leads" without thinking about who they're actually targeting. Garbage in, garbage out.
How to actually build a good list: - Start with LinkedIn: Use Sales Navigator or regular search to find companies and roles that fit your ICP (ideal customer profile). - Use the Chrome Extension: On any LinkedIn profile or company page, click the Findthatlead icon to pull emails for individuals or whole teams. - Bulk Domain Search: Got a list of company names or domains? Use the "Domain Search" feature to pull emails for each company.
What to avoid: - Don't just search "CEO" at random tech companies. Get specific. - Skip the "random list of 10,000 emails" approach—you'll only get flagged as spam.
Pro tip: Use filters—location, industry, company size, job title. Quality beats quantity every time.
4. Clean Up and Validate Your List
Even if Findthatlead says an email is "valid," you should still clean your list. Nothing tanks deliverability like a high bounce rate.
Steps: - Use Findthatlead's built-in Email Verifier on your list. It'll flag catch-all, risky, or invalid emails. - Export your list as a CSV. - (Optional but smart) Run the CSV through a second email verification tool like NeverBounce or ZeroBounce for a double-check.
Pro tip: Delete or segment any "catch-all" or "unknown" emails. They're risky, and you don't want your domain ending up on a blacklist.
5. Personalize—But Don’t Overthink It
Findthatlead lets you send basic single emails, but the personalization features are bare-bones. That's fine—you should be keeping it simple anyway.
What actually works: - Use custom fields (first name, company, job title) to insert into your template. - Keep your emails short, relevant, and human. No one wants to read a novel from a stranger. - Reference something specific—recent news, mutual connection, or a pain point.
What to skip: - Overly templated messages that scream "mail merge." - Fake flattery or weird “hope this finds you well” intros.
Sample template:
Hi {{first_name}},
Saw you’re leading {{job_title}} at {{company}}. Quick question—are you the right person to talk to about [YOUR OFFER]? If not, who is?
Thanks, [Your Name]
Pro tip: If you’re sending more than a few emails, switch to a proper cold email tool (like Mailshake or Lemlist). Findthatlead isn’t built for real sequencing or follow-ups.
6. Track Results and Iterate (Don’t Just Blast and Pray)
This is where most people drop the ball—they send out a batch of emails, hear crickets, and move on.
What to actually do: - Track open and reply rates. Findthatlead has basic tracking, but again, specialized tools do it better. - If you’re getting zero replies, tweak your targeting or your messaging—not just your subject line. - Use the data: If certain roles or industries never respond, stop emailing them.
Pro tip: Keep your lists small and focused. It’s easier to spot patterns and fix what’s not working.
7. Integrate With Your CRM or Workflow Tools
Findthatlead lets you export lists as CSVs, which is about as simple as it gets. For most people, that’s all you need.
What works: - Export CSV, import into your CRM (HubSpot, Pipedrive, whatever). - Use Zapier if you want to get fancy with automation (e.g., add new emails directly to campaigns).
What to ignore: - Overcomplicating things with too many moving parts. - Relying on Findthatlead as a CRM—it’s not one.
Pro tip: Map your fields before importing. Avoid messy duplicates or missing info.
8. Stay Out of Trouble (Compliance and Deliverability)
If you’re blasting out cold emails, you need to play by the rules—both legal and technical.
What to watch for: - Don’t email people in countries with strict spam laws (Canada, EU) unless you’re sure you’re compliant. - Warm up your sending domain if you’re doing real volume. - Send small batches. Big blasts from a new domain are a fast track to the spam folder.
Pro tip: Always include an easy way to opt out, even if you’re technically “B2B exempt.” It’s just good manners.
Quick Recap: What Actually Matters
- Start with a tight, targeted list. Don’t get greedy.
- Validate every email, even if the tool says it’s good.
- Personalize, but don’t spend hours on it.
- Use Findthatlead for what it’s good at—finding and verifying emails. Do your sequencing and tracking elsewhere if you’re serious.
- Track what works, ditch what doesn’t, and keep your workflow as simple as possible.
Final Thoughts
B2B prospecting is always going to be a grind, but it doesn’t have to eat your whole week. Use Findthatlead to speed up the annoying parts, but don’t expect it to work miracles. Start small, focus on quality, and tweak as you go. The simpler your process, the easier it is to spot what’s working—and fix what isn’t. Good luck out there.