If you're responsible for getting training content into your team's hands, you know the drill: endless files, clunky folders, and a lot of wasted time digging for the right resource. This guide is for trainers, enablement leads, and anyone who needs to actually get work done inside Wonderway—not just tick boxes. If you want a no-nonsense walkthrough on uploading, organizing, and keeping training material useful (instead of lost in the void), you’re in the right place.
1. Understand What Wonderway Is Good For (and What It Isn’t)
Before you start dumping files, take a second to get clear on what Wonderway does well:
- Strengths: Centralizes training resources, tracks completion, and lets you build learning paths.
- Weaknesses: Not a document management system. Don’t expect Google Drive-level search or version control.
- Biggest win: It’s good for curating a clean, logical set of training modules—not storing every random PDF.
Pro tip: If you’re uploading just to “have it somewhere,” resist the urge. Upload only what you’ll actually assign or track.
2. Prep Your Content Before You Upload
You can cram everything in and organize later, but it’ll hurt. Instead, spend 15 minutes upfront:
- Sort out what’s essential: Only upload content that’s up-to-date and necessary. Old slide decks and outdated PDFs? Archive them elsewhere.
- Standardize file names: Use clear, simple names. (“2024_Sales_Onboarding_Video.mp4” beats “finalFINAL2.mp4” every time.)
- Check permissions: Make sure you have the rights to share any third-party or licensed content.
What to ignore
- Raw meeting recordings (unless edited for clarity)
- Duplicates of the same resource
- Anything you wouldn't assign to a new hire
Pro tip: Less is more. It’s easier to add later than to explain why there are five versions of the same handbook.
3. Log In and Find the Right Spot for Your Content
Once you’re logged in, don’t just slap files on the homepage. Wonderway uses “courses,” “modules,” and sometimes “learning paths.” Here’s what matters:
- Courses: Top-level containers for related training (e.g., “Sales Onboarding”).
- Modules: The building blocks inside courses (think: chapters or lessons).
- Learning Paths: Sequences of courses for a specific role or goal.
Best practice: Decide if your content fits into an existing course or if it needs a new one. Avoid creating a new course for every single file—group things logically.
4. Upload Your Training Content
Here’s how to actually get your stuff in:
- Navigate to the right course (or create a new one).
- Click Add Module (or whatever the “add” button is called).
- Choose the content type:
- Video? PDF? Quiz? Wonderway supports the basics.
- Upload your file or link.
What works:
- Wonderway’s drag-and-drop is reliable for most file types.
- Embedding YouTube or Vimeo links is usually smoother than uploading giant video files.
What doesn’t:
- Huge files can take forever to process.
- Interactive content (like SCORM) may require admin access or special steps—check documentation if you’re stuck.
Pro tip: If you have external resources (Google Docs, Sheets), link out instead of uploading, so you don’t have to re-upload every time you update them.
5. Organize Modules for Clarity (Not for You, For Learners)
The biggest mistake? Organizing modules in a way that only makes sense to you.
- Order logically: Start with basics, move to advanced. Use numbers if it helps (“1. Intro”, “2. Product Training”).
- Add clear descriptions: A sentence or two per module helps people know what they’re clicking on.
- Group by role or goal: Sales, support, onboarding—make it easy to find the right stuff.
What to avoid
- Dumping everything in one course (“Misc Training”)—it’ll just turn into a junk drawer.
- Over-nesting: If people need a map to navigate, you’ve gone too far.
Pro tip: Ask a new hire to find something in your structure. If they get lost, fix it.
6. Assign Content and Set Deadlines (But Don’t Go Overboard)
Uploading is pointless if nobody sees the material.
- Assign modules or courses to teams or individuals.
- Set realistic deadlines: If you assign 10 modules at once, people will ignore them. Prioritize what’s essential.
- Automate reminders: Wonderway can nudge people, but don’t rely solely on it. Managers should reinforce deadlines.
Reality check: No system will “drive adoption” by itself. The best-organized content in the world means nothing if managers don’t care.
7. Maintain and Update—Don’t Let Content Rot
Training content is like milk, not wine. It doesn’t get better with age.
- Schedule a quarterly review: Delete or update anything that’s out of date.
- Track completion stats in Wonderway—see what’s getting used and what’s ignored.
- Archive old modules: Move outdated stuff out of main pathways, but keep it for reference if needed.
What works
- Ruthless pruning: If nobody’s touched a module in 6 months, it’s probably safe to remove or archive.
- Replacing files instead of creating new modules keeps things tidy.
What doesn’t
- Letting every department upload their own stuff with no oversight. You’ll end up with chaos.
Pro tip: Assign someone (even if it’s you) to own the content library. Otherwise, ownership will quietly disappear.
8. Handle Permissions and Access (Don’t Overcomplicate)
You want the right people to see the right training, but don’t make it a security audit.
- Use groups/roles: Assign content to teams like “Sales” or “Customer Support.”
- Keep it simple: Unless you have legal/compliance needs, avoid micro-managing individual permissions.
- Test with a dummy account: Make sure people see what they’re supposed to (and nothing extra).
Ignore this for now
- Overengineering access control. If you’re a small-to-medium team, start simple and only tighten controls if you need to.
9. Get Feedback and Iterate
Wonderway won’t magically make your content better. Ask for real feedback:
- Survey new hires: Was anything missing or confusing?
- Check completion rates: If people drop off at the same module, that’s a red flag.
- Tweak based on reality: Don’t be afraid to reorder or replace modules if they’re not working.
Pro tip: It’s better to fix one broken module than to keep adding new ones nobody uses.
Wrapping Up: Keep It Simple, Keep It Useful
Uploading and organizing training in Wonderway isn’t rocket science, but it can get messy if you try to do too much. Focus on clear, essential content, logical structure, and regular clean-ups. Don’t be afraid to start small and improve as you go. Your team (and your sanity) will thank you.