How to track and analyze your email search results in Voilanorbert dashboard

If you’re using email finder tools for outreach, you know the real headache isn’t finding addresses—it’s keeping track of what you’ve already searched, what worked, and what totally bombed. This guide is for folks who use Voilanorbert’s dashboard and want real answers, not marketing fluff, about tracking and analyzing their email search results. Whether you’re in sales, recruitment, or just trying to build a cleaner list, here’s how to actually use the dashboard to get your money’s worth.

Step 1: Get Oriented — What the Dashboard Actually Shows You

Before you start clicking around, let’s level set: Voilanorbert’s dashboard isn’t a full-blown analytics platform, but it does offer a decent overview of your activity. If you’re expecting a data scientist’s paradise, dial those expectations back a notch.

Here’s what you’ll see (as of mid-2024 — they do update things):

  • Search history: Every lookup you (or your team) has run, with timestamps.
  • Results status: Whether each search succeeded, failed, or was inconclusive.
  • Credits used/remaining: How many searches you’ve burned through.
  • Export options: Spit out your data as a CSV, if you want to crunch numbers yourself.

What you won’t get: open rates, email engagement, or pipeline insights. This is about finding addresses, not tracking campaigns.

Pro tip: If you’re on a team plan, you’ll see other users’ searches too. Make sure everyone’s clear on naming conventions or you’ll end up with a mess.

Step 2: Run a Few Searches and Watch What Happens

If you’re brand new, run a handful of searches first. Pick a mix: easy domains, tougher ones, maybe even some likely-to-fail searches. The goal here is to see how results show up and what “failure” looks like in the dashboard.

What to look for:

  • Did it return a valid email? Great, you’ll see it listed.
  • Did it fail? You’ll get a “Not Found” or similar label.
  • Did it flag “catch-all” or “risky”? Voilanorbert tries to warn you if a server accepts all emails, which is often a sign you’ll hit a dead end.

Why bother? You want to know how to spot patterns later—like if a particular company is always “catch-all,” or if some data you fed in was just garbage.

Step 3: Understand Search Statuses (and Don’t Overthink Them)

Here’s the honest rundown on what those statuses mean:

  • Found: Voilanorbert thinks it’s a real, deliverable email.
  • Not Found: No luck—maybe the person isn’t listed, or the info was fuzzy.
  • Catch-All: The server says “sure, anything goes,” which means the address could exist, but you can’t be sure.
  • Risky: Emails here are more likely to bounce. Use at your own risk.
  • Unknown/Other: Sometimes you’ll get weird statuses or errors. Don’t waste time chasing these—move on.

Ignore: The temptation to “fix” Not Founds. Most of the time, if Voilanorbert can’t find it, neither can anyone else.

Step 4: Filter and Sort Your Results for Actual Insights

The dashboard lets you filter by:

  • Date range: Useful if you want to see recent activity or audit a specific campaign.
  • Status: Quickly view just the “Found” emails, or focus on your “Not Founds” to see if you’re hitting a wall.
  • User: If you’re in a team, this helps you spot who’s running what.

Sorting matters: Try sorting by date or status to see trends. For example, if you notice a lot of “Not Founds” after a certain date, maybe your input data or targeting changed.

Best practice: Export your results (CSV) if you want to slice and dice in Excel or Google Sheets. The in-app filtering is decent, but nothing beats a spreadsheet for real analysis.

Step 5: Export and Analyze Your Data (When the Dashboard Isn’t Enough)

Here’s the thing: Voilanorbert’s dashboard gives you basics, but if you care about hit rates, team productivity, or want to merge with CRM data, you’ll need to export.

How to do it:

  1. Hit the “Export” button: Usually up top or in a dropdown—look for CSV export.
  2. Open in your spreadsheet tool: Excel, Sheets, whatever you like.
  3. Create columns for:
    • Input (what you searched)
    • Output (email found, not found, etc.)
    • Date
    • User (if on a team)
    • Status (found, risky, catch-all, etc.)

Now you can:

  • Calculate your hit rate: (Found emails / Total searches) x 100
  • Spot trends over time: Are certain days or campaigns better?
  • Audit team activity: Who’s actually using the tool, and are they getting results?
  • Cross-check with outreach success: If you’re tracking replies elsewhere, match up emails to see if “risky” addresses are worth your time.

Reality check: Don’t expect magic. Exporting is manual, and the CSV isn’t fancy. But it’s enough to answer basic questions about your process.

Step 6: Set Up a Simple Tracking Routine

Don’t go overboard building dashboards unless you love spreadsheets. For most people, a weekly or monthly check-in is plenty.

Here’s a dead-simple routine:

  • Each week or month:
    • Export your Voilanorbert search results.
    • Calculate your hit rate (and maybe team usage).
    • Flag any odd drops in success or sudden surges in “Not Found.”
    • If you’re ambitious, track which sources of input data (LinkedIn, conference lists, etc.) are giving you the best results.

Why bother? Over time, you’ll spot when your process is slipping—maybe you’re scraping lower-quality lists, or someone on your team is just burning through credits for nothing.

Don’t: Get lost in the weeds. You don’t need a full BI stack. Just look for big swings or obvious problems.

Step 7: Make the Most of What Works (and Ignore the Fluff)

A few honest takes:

  • The dashboard is a tracker, not a crystal ball. It tells you what you searched and what you got back. It doesn’t predict who will reply or buy.
  • If a company is always “catch-all,” don’t waste credits. Move on or try another source.
  • You don’t need every feature. Most folks use search, export, and basic filters. Don’t chase every shiny button.
  • If you’re on a team, communicate. Duplicate searches waste credits and clutter your results.

What to skip: Any attempt to use the dashboard as a substitute for real outreach metrics. It can’t tell you who opened, replied, or engaged. Use your actual email tool or CRM for that.

Keep It Simple and Iterate

You don’t need a PhD in analytics to get value from Voilanorbert’s dashboard. Start with the basics: look at your search results, export if you need to, and keep an eye on trends. If you spot a problem, tweak your process. Most of all, don’t fall for the idea that more data equals better outcomes—focus on what’s working, and trim the rest.

You can always add more bells and whistles later. For now, track, analyze, and keep moving. That’s how you’ll actually improve your outreach without drowning in noise.