If you’re running email campaigns, cleaning up old lists, or just trying to avoid annoying bounces, tracking your email verification results is a must—not a nice-to-have. But it’s easy to get lost in dashboards, weird status codes, and “insights” that don’t actually help you. If you’re using Verifybee, you’ve already got a solid tool for the job. Let’s cut through the noise and get straight to using the dashboard to see what’s going on with your lists, what actually matters, and how you can use the data to make smarter decisions (and skip the stuff that’s just for show).
1. Getting Oriented: What You’ll Find in the Verifybee Dashboard
Before you dive in, know what you’re looking at. The Verifybee dashboard is built for a few core things:
- Importing and managing your email lists
- Running verification jobs
- Seeing results for each address and the list as a whole
- Downloading data and basic reports
It’s not meant to be a full-scale analytics tool or an all-knowing AI advisor. That’s good news—it means less clutter, more focus.
What works:
- The status breakdowns: clear, color-coded, and no-nonsense.
- Batch and individual email results both visible.
- Simple export options.
What to ignore:
- Any “insight” that’s just a rewording of what you already see.
- Vanity stats (“emails processed all time”) unless you’re billing.
2. Step-by-Step: Tracking Your Email Verifications
Let’s walk through the basics. If you’re not looking for a deep dive, you can stop after this section and you’ll already be ahead of most folks.
Step 1: Import Your Email List
- Hit the “New List” or “Import” button (label might change, but it’s always up top).
- Upload your CSV or paste emails. Double-check formatting—Verifybee will choke on weird delimiters.
- Name your list something you’ll actually recognize later. “List 4” is a future headache.
Pro tip:
If you’re importing from a CRM or another tool, clean up obvious junk first (missing @ signs, weird domains). Saves credits and your sanity.
Step 2: Start the Verification
- Click on your list. You’ll see a “Start Verification” option.
- Pick the verification type if it asks (most folks use “standard”).
- Hit go. Depending on size, you’ll wait a few seconds to a few minutes.
What works:
- You can leave and come back—results load automatically.
- No need to babysit the process.
What to ignore:
- Fancy “estimated time remaining”—it’s just a guess.
Step 3: Review the Results Overview
Once done, you’ll see a neat summary:
- Deliverable: These are good. You can email these.
- Undeliverable: Don’t bother. These will bounce.
- Risky: Could go either way. More on that below.
- Unknown: Verification failed—could be a temp error or a weird email server.
You’ll also get a big percentage breakdown. This is the dashboard’s main value: at a glance, you know what you’re working with.
Pro tip:
Don’t send to “risky” or “unknown” unless you really have to. If your sender reputation matters, stick to “deliverable” only.
Step 4: Drill Down to Individual Emails
- Click into any category to see specific email addresses.
- Each line gives you the email, status, and—if you click or hover—sometimes a reason (e.g., “mailbox full,” “domain does not exist”).
What works:
- You can filter or search inside the list.
- Reasons for failure are usually plain-English.
What to ignore:
- Over-analyzing rare errors. Focus on patterns, not one-off weirdness.
Step 5: Export or Take Action
- Bulk download options: CSV, Excel, etc.
- You can export by segment (just deliverables, for example).
- From here, you can upload the cleaned list to your email platform, CRM, or wherever.
Pro tip:
Always keep your original list and the results export. If a client asks why you dropped 17% of their emails, you’ll want proof.
3. Analyzing Results: What Actually Matters
The dashboard spits out a lot of info, but only a few things are truly important:
Focus on These Metrics
- Deliverability rate: What percent of your list is marked “deliverable”? Under 80% means your list is old or sketchy.
- Undeliverable rate: If this is high, look at where those emails came from. Purchased lists and scraped addresses are always worse.
- Risky/Unknown: If these are high, your list is probably stale or full of catch-all domains (think: info@, support@, etc).
Ignore the Noise
- “All time” stats unless you’re tracking trends across months.
- Minor status codes (unless you see a sudden spike).
Spot Trends
- If you routinely see high “unknown” rates from the same source, investigate. Could be a data entry issue or a provider with weird settings.
- If your “deliverable” rate drops over time, that’s a sign your list collection method needs work.
Pro tip:
Download a sample of “undeliverable” emails and check them yourself—sometimes a bad import format can trick the tool.
4. Making Data-Driven Decisions (Without Overthinking It)
Email verification is supposed to help you send smarter, not paralyze you with too much data. Here’s what to actually do, based on real-world experience:
What to Do With “Deliverable” Emails
- Use them. These are as safe as you’ll get.
- Still, mind bounce rates—no tool is perfect, and servers change.
What to Do With “Risky” and “Unknown”
- If you’re sending a cold campaign or anything high-stakes, skip these.
- For newsletters or lower-risk sends, consider a small test batch. Monitor bounces, then decide.
- If you see the same domain or segment always showing as “risky,” consider reaching out another way or cleaning your source.
What to Do With “Undeliverable”
- Don’t email these. Ever. You’ll hurt your sender reputation and possibly end up blacklisted.
Automate Where Possible
- Set up integrations if your email platform supports it (Zapier, direct API, etc.).
- Schedule regular verifications—don’t let your lists get stale.
5. Common Pitfalls (and How to Dodge Them)
Even good dashboards can trip you up if you’re not careful. Here’s what trips up most users:
- Misreading “risky” as “maybe safe.” It’s not. It’s a gamble, and over time, those bounces add up.
- Ignoring the “unknowns.” Sometimes it’s just a fluke, but if you see a lot, dig into your data source.
- Sending to the full list right after cleaning. Run a small test first—some issues only show up after sending.
- Relying on the dashboard as gospel. No tool is perfect. Use common sense and check samples if something looks off.
6. Advanced: Using Filters, Tags, and Integrations
If you’re managing lots of lists or want to get fancy:
- Filters: Use built-in filters to segment by domain, result status, or even date added.
- Tagging: Some plans let you tag lists or emails for easier tracking.
- Integrations: Connect Verifybee to other tools (email marketing platforms, CRMs) to automate cleanup and syncing.
Pro tip:
Don’t rush to integrate everything unless it saves you real time. Manual exports often work just fine for small teams or infrequent sends.
7. Wrapping Up: Keep It Simple, Keep It Clean
Tracking and analyzing your results in the Verifybee dashboard isn’t rocket science, but it’s easy to get distracted by “features” that don’t move the needle. Focus on deliverable rates, watch your trends, skip the fluff, and don’t be afraid to adjust your process as you go. The best results come from keeping things simple and just doing the basics—import, verify, review, export, repeat. That’s really all you need.
If you’re ever in doubt, trust what you see in the dashboard—but trust your gut, too. No dashboard replaces good judgment.