If you’ve ever tried to get a busy stakeholder to watch an hour-long meeting, you know it’s a lost cause. People want the good stuff: decisions, blockers, action items—without the drawn-out small talk or off-topic tangents. This guide is for anyone who uses meeting recording tools (specifically Tldv) and needs a dead-simple way to share just the important bits, not the entire rambling call.
Whether you’re in product, customer success, or just the unofficial “note-taker” on your team, you’ll find practical steps here—plus honest notes on what’s worth sharing, and what just wastes everyone’s time.
Why bother with highlights?
Most people don’t care about every word said in a meeting. They want:
- Decisions made
- Tasks assigned
- Customer quotes
- Obstacles and blockers
- Anything that needs their input
If you send the whole meeting recording, odds are no one will watch it. If you send a transcript, it probably gets skimmed at best. Highlights let you cut through the noise.
What is Tldv, and why use it for this?
Tldv (short for “Too Long, Didn’t View”) is a meeting recording and transcription tool for Zoom, Google Meet, and Microsoft Teams. Its main selling point is making meetings searchable and shareable—so you can pull out just the moments that matter.
A few things it does well: - Records, transcribes, and timestamps meetings automatically - Lets you tag key moments during or after the meeting - Makes it easy to share snippets, not whole calls
But don’t expect magic. If your meeting was a mess, Tldv can’t make it interesting. It just helps you find and share the good parts faster.
Step 1: Record and tag the meeting in Tldv
Before you can share highlights, you need to record the meeting (obviously). Here’s how to keep things simple:
- Schedule with Tldv: Set up Tldv to auto-join your Zoom, Google Meet, or Teams call. Don’t trust yourself to remember.
- Tag as you go (if possible): During the meeting, use Tldv’s tagging feature to mark key moments. You can label things like “Decision,” “Action Item,” or “Customer Feedback.”
- Pro tip: If you’re running the call, ask someone else to tag. Multitasking never works as well as you think.
- Don’t stress about perfection: If you miss a moment, it’s fine. You can always add tags and notes afterwards.
What to skip: Don’t tag every little thing. Only mark moments that someone else would actually care about later. If you wouldn’t want to re-watch it, don’t highlight it.
Step 2: Review and fine-tune your highlights
After the meeting, Tldv gives you a transcript and your tagged moments. Here’s where you separate the signal from the noise:
- Open the Tldv recording: Log into your account and find the meeting you just recorded.
- Scan the transcript: Look for the moments you tagged. Check the transcript for other important things you might’ve missed.
- Add or adjust highlights:
- You can add new highlights after the fact by selecting a snippet of transcript and hitting “Highlight.”
- Rename or delete tags that aren’t useful.
- Pro tip: Short and clear labels work best. “Action: Sarah to email client” beats “Follow-up.”
Don’t bother: Avoid highlighting routine updates, greetings, or anything that’s just for context. Stakeholders want action, not chit-chat.
Step 3: Share highlights, not whole meetings
Here’s the part most people mess up: don’t just blast out the whole meeting link. Instead, share only the highlights your stakeholders care about.
Three main ways to share highlights from Tldv:
1. Share a direct link to a specific highlight
- In Tldv, each highlight gets its own timestamped link.
- Click the “Share” button next to the highlight, and copy the unique URL.
- Paste this link in Slack, email, or your project management tool.
Best for: When you want someone to see exactly one moment (like a customer quote or a decision).
2. Create a summary reel (aka highlight playlist)
- Tldv lets you bundle several highlights into a shareable reel.
- Select the highlights you want (checkboxes usually appear next to each).
- Click “Create Reel” (or similar wording—it changes sometimes).
- Share the single link so people can watch just the important moments, back-to-back.
Best for: Stakeholders who need quick context but won’t sit through a full meeting.
3. Export highlights to text or tools
- You can usually copy the transcript snippets or export to Notion, Google Docs, or Slack.
- This works well for folks who hate video and just want a readable summary.
Best for: Written updates, meeting notes, or when you need to drop highlights into another workflow.
Step 4: Add just enough context (but not too much)
A highlight with no context can be confusing. Before you hit send:
- Write a one-sentence intro: “Here’s the customer feedback you asked for,” or “This is where we decided on the Q3 roadmap.”
- If you’re sending multiple highlights, add bullet points for each one.
- Don’t write an essay. If it takes more than 3 sentences, you’re probably over-explaining.
Pro tip: If you’re sharing with execs, make the subject line or message super clear. “2 key decisions from today’s meeting” beats “FYI: Meeting link.”
Step 5: Don’t overdo it—be selective
Less is more. Here’s what’s worth sharing, and what isn’t:
Worth sharing: - Direct decisions (“We’re moving launch to August”) - Customer pain points (actual quotes, not summaries) - Anything with deadlines or owners
Skip: - General status updates - Rambling brainstorms - Anything that could be summed up in a sentence
If you’re unsure, ask yourself: would I want to get this link in my inbox? If not, don’t send it.
What works, what doesn’t, and what to ignore
What works
- Tagging moments as they happen—way easier than digging through transcripts later
- Sharing links to just the highlight (instead of dumping a full meeting)
- Keeping summaries short and to the point
What doesn’t
- Expecting people to watch more than 2-3 minutes, no matter how “important” you think it is
- Highlighting stuff that’s only interesting to you
- Sending every single highlight—curate, don’t overwhelm
What to ignore
- Overly detailed transcripts—no one reads them all
- Fancy video editing or custom highlight reels unless it’s a really big meeting
- “AI-generated summaries” without checking them—these are still hit-or-miss
Quick troubleshooting
- Can’t find your highlight? Double-check your tags, or scrub through the transcript. Tldv’s search is decent, but not perfect.
- Stakeholder says they can’t access the link? Make sure sharing permissions are set to “Anyone with the link.” Sometimes Tldv defaults to private.
- Audio is garbled? If the recording is bad, don’t use it. Summarize in writing instead—no tool can fix bad source audio.
Keep it simple and iterate
Sharing highlights from Tldv isn’t about showing off fancy features—it’s about making sure the right people see the right moments, fast. Start with what matters most, keep your shares concise, and tweak your process as you go. The goal isn’t to capture every second, but to make meetings useful for the people who weren’t in the room.
If you make it easy for stakeholders to get what they need (and skip the rest), you’ll be everyone’s favorite meeting hero—and you’ll save yourself a ton of time.