How to set up automated notifications in Taskminions for pipeline updates

If you’re tired of missing pipeline changes or drowning in irrelevant alerts, this guide is for you. Maybe you’re a project manager who needs to know when deals move stages, or an engineer who only cares about critical failures. Either way, automated notifications can keep you in the loop—without flooding your inbox or Slack with junk.

Here’s how to get automated notifications working in Taskminions, what to watch out for, and a few shortcuts to help you avoid common headaches.

1. Figure Out What You Actually Want to Know

Before clicking around, get specific about what you need. “All pipeline updates” sounds good until you’re getting pinged about every minor comment. Ask yourself:

  • Which pipeline(s) matter to me?
  • Which stages or triggers are important? (e.g. “Deal Closed,” “Build Failed”)
  • Who needs to get notified—and how? (Email? Slack? Push?)
  • How often? (Instantly? Daily summary? Only during work hours?)

Pro tip: If you set up everything “just in case,” you’ll end up ignoring it all. Start with the must-haves. You can always add more later.

2. Find the Pipeline(s) You Want to Track

  1. Log in to Taskminions.
  2. Go to the Pipelines section—usually in the main sidebar.
  3. Scan for the pipeline(s) you care about. If you’re not sure, ask your admin or team lead. There’s no point setting up notifications for pipelines you don’t own or influence.
  4. Click on the pipeline name to open its details.

Reality check: If your workspace has a mess of old or unused pipelines, ignore them for now. Focus on active ones.

3. Locate the Notifications or Automation Settings

Taskminions sometimes buries this under different names, depending on your version or workspace setup. Look for:

  • Notifications
  • Automation
  • Rules
  • Alerts

It’s usually a tab or menu item inside the pipeline settings.

If you see “Integrations,” that might be the place for connecting with Slack, Teams, or other channels, but it’s not always where you set up the notification logic itself.

4. Set Up a Basic Notification Rule

Let’s get you a simple rule first—say, an email when a pipeline stage changes.

  1. Hit Add Notification or Create Rule (wording varies).
  2. Pick a trigger. Common ones are:
  3. “Stage changed” (e.g. from “In Progress” to “Review”)
  4. “Item assigned to me”
  5. “Pipeline failed” (for CI/CD use)
  6. “Comment added”
  7. Define what counts. You’ll usually be able to filter by:
  8. Specific stages (e.g. only “Ready for QA”)
  9. Who made the change (optional)
  10. Item type (task, ticket, deal, etc.)
  11. Choose who should get notified—just you, a group, or everyone assigned.
  12. Pick the channel:
  13. Email: Reliable, but can get lost in the shuffle.
  14. In-app: Shows up in Taskminions, but only if you’re looking.
  15. Slack/Teams: Handy if your team lives there—but easy to overdo.
  16. Save the rule.

What works: Start with one notification for the most critical event. Make sure it works before layering on others.

5. Test It (Seriously—Test It)

Don’t just assume you’ll get notified. Trigger the event yourself or ask a teammate to do it. Then:

  • Check your inbox, Slack, or wherever you set up the alert.
  • If nothing arrives after a few minutes, check your spam folder and the notification log in Taskminions.
  • If you’re getting multiple alerts for a single event, revisit your rule filters—overlapping rules are common.

Pro tip: If you use Slack, create a dedicated channel for pipeline alerts. Otherwise, important stuff will get buried in general chat.

6. Fine-Tune: Avoid Notification Overload

After a day or two, you’ll probably notice what’s helpful and what’s just noise.

How to tune it:

  • Too many alerts? Narrow your triggers. Maybe you only need “Stage changed to Done,” not every stage.
  • Not enough info? Add a summary notification (daily/weekly digest) if Taskminions supports it.
  • Team getting annoyed? Make sure only relevant people are getting the messages.
  • Wrong channel? Switch up delivery—some teams prefer Slack, others like a clean inbox.

What doesn’t work: Blanket notifications for every change. People will tune out, and you’ll miss real problems.

7. Set Up Advanced (Conditional) Notifications

Once the basics are solid, Taskminions usually lets you get more granular. Here’s how to handle common advanced use cases:

  • Conditional triggers: Get notified only if a deal value is over $10,000 or a bug is marked “critical.”
  • Escalations: If an item sits in a stage too long, ping a manager.
  • Multi-step automations: Combine notifications with other actions (e.g. move a task AND alert the team).

How to do it: 1. Go back to your pipeline’s automation or rules section. 2. Look for “Advanced” or “Conditional” options. 3. Build logic like “If [field] is [value] AND [trigger], then notify [person/channel].” 4. Test thoroughly. Complex rules sometimes behave unexpectedly, especially if you have several overlapping automations.

Reality check: The fancier you get, the more you need to test. One misplaced condition and you’ll either miss something big or get spammed.

8. Connect with External Tools (Optional)

If your Taskminions workspace supports integrations, you can pipe notifications into other tools:

  • Slack: Good for real-time teams, but set up keywords or channels to avoid constant pings.
  • Microsoft Teams: Similar to Slack, just watch for duplicate notifications if you use both.
  • Email digests: Some integrations can batch notifications so you’re not getting 20 emails a day.
  • Webhook or Zapier: For custom flows—like sending a text message or updating another system.

Caution: Every integration is another thing to maintain. Only add what you’ll actually use.

9. Keep It Simple and Adjust Over Time

Here’s the honest truth: You’ll probably get it wrong the first time. That’s fine.

  • Start with just one or two notifications.
  • See what happens.
  • Adjust or remove anything you start ignoring.
  • Don’t be afraid to delete rules that aren’t useful. Clutter is the enemy.

Pro tip: Ask your team what they actually want to be notified about. You’ll often learn that half your automations aren’t needed.

Quick Troubleshooting Checklist

  • Not getting notifications?
  • Check if the rule is enabled.
  • Make sure you’re included as a recipient.
  • Look for typos in emails/usernames.

  • Review Taskminions' notification history/logs.

  • Getting too many?

  • Tighten your filters.
  • Delete or pause old rules.

  • Ask if someone else set up similar automations.

  • Missing critical updates?

  • Set up a backup channel (e.g. both Slack and email for “deal closed”).
  • Review audit logs for missed triggers.

Wrapping Up

Automated notifications can save you a lot of headaches, but only if you set them up thoughtfully. Start lean, focus on the updates that actually matter, and don’t be afraid to prune as you go. With a little trial and error, Taskminions can keep you on top of your pipelines—without turning your phone into a slot machine.

Keep it simple, iterate, and remember: the best notification is the one you actually pay attention to.