Wish scheduling meetings didn’t eat up so much time? If you’re tired of endless email ping-pong and want to actually automate the process, this post is for you. I’ll walk you through setting up automated meeting scheduling with Getmagical. No fluff, no hype—just a step-by-step, honest guide to getting your calendar (and your sanity) under control.
Who Should Use Getmagical for Scheduling?
If you handle a lot of meetings, especially with different people outside your company, you know the pain. Getmagical isn’t magic (despite the name), but it can make things a lot easier—especially for:
- Sales reps booking demos
- Recruiters scheduling interviews
- Consultants wrangling client calls
- Anyone who’s sick of typing “What time works for you?”
Getmagical automates a lot of the busywork, but it’s not going to replace your calendar or make coffee. It’s a browser extension that works with Gmail, Outlook, and most calendars, focusing on making scheduling links and responses fast and painless.
What You Need Before You Start
Before diving in, make sure you have:
- A Google or Outlook account (for calendar access)
- Chrome or Edge browser (Getmagical is a browser extension)
- Meetings to schedule (obviously)
- 10–15 minutes to set things up
That’s it. If you’re on a locked-down corporate computer where you can’t install extensions, you’re out of luck—take it up with IT.
Step 1: Install Getmagical
- Go to the Getmagical Chrome Web Store page or Edge Add-ons if you’re on Edge.
- Click “Add to Chrome” (or “Add to Edge”).
- Follow the prompts to install.
Pro tip: You’ll need to pin the extension to your browser toolbar for quick access. Click the puzzle piece icon in your browser, then pin Getmagical.
Step 2: Connect Your Calendar
This is where the automation happens—Getmagical needs access to your calendar to check your availability and create meeting links.
- Click the Getmagical icon in your browser.
- Sign in with your Google or Outlook account.
- Grant calendar access (yes, you have to—otherwise, it can’t check your free/busy times).
Heads up: If you’re uncomfortable giving access to your calendar, this is where you stop. There’s no way around it—Getmagical can’t automate scheduling without access.
Step 3: Set Your Default Meeting Preferences
Don’t skip this step—it’ll save you headaches later.
- Inside the Getmagical dashboard, find “Scheduling” or “Meetings” settings.
- Set your default meeting length (e.g., 30, 45, or 60 minutes).
- Choose your preferred video call platform (Google Meet, Zoom, or Teams).
- Define your general availability (days of the week, time blocks).
Why bother? These settings make sure the links Getmagical generates actually fit your work life. If you hate 9am Mondays, block it off now.
Step 4: Create Your Scheduling Link
This is the link you’ll send to others so they can book time with you—no more “Does 2pm work?” nonsense.
- In Getmagical, look for “Scheduling Links” or “Create Link.”
- Set up your link:
- Pick the calendar to use (if you have more than one).
- Double-check your availability and meeting length.
- Add buffer time between meetings if you want (so you’re not back-to-back all day).
- Customize the meeting invite (title, description, location/video link).
- Save and copy your link.
A note on customization: Unlike fancier tools like Calendly, Getmagical’s customization is pretty basic. You can tweak basic details, but don’t expect deep branding or intake forms. For many, that’s fine.
Step 5: Automate Inserting Your Scheduling Link
This is where Getmagical shines: you can insert your scheduling link into any email or message instantly using a “magic” shortcut.
- In the Getmagical dashboard, go to “Shortcuts” or “Templates.”
- Create a new shortcut with a keyword (e.g., “/meet” or “/schedule”).
- Paste your scheduling link into the shortcut, along with your preferred message (e.g., “Here’s my calendar—pick any time that works for you:”).
- Save the shortcut.
How to use it: Next time you’re replying to an email or LinkedIn message, just type your shortcut (e.g., “/meet”) and boom—your scheduling link and message appear.
Pro tip: You can use shortcuts for other stuff, too (like intro emails, FAQs, or directions). But don’t go overboard—too many shortcuts gets confusing.
Step 6: Test the Full Flow
Don’t assume it works—test it.
- Open a test email (send it to yourself or a friend).
- Use your shortcut to insert the scheduling link.
- Click the link as if you’re the recipient. Try to book a meeting.
- Make sure the invite shows up on your calendar, with the right video link and details.
What to check: - Does your availability look right? - Is the video link correct? - Are the meeting details accurate? - Did you get a confirmation email or calendar invite?
Catching mistakes now saves you from embarrassment later.
Step 7: Tweak, Share, and Save Time
Now that it’s working, put it to use:
- Add your scheduling link to your email signature.
- Use it in LinkedIn messages or DMs.
- Drop it into Slack or chat as needed.
You’ll be surprised how much back-and-forth this kills. Most people appreciate having control over picking a time—just make sure your calendar stays updated, or you’ll risk double-bookings.
What Works, What Doesn’t, and What to Ignore
What Works Well
- Super fast: Once set up, inserting your link is instant—no more copying and pasting from a calendar tool.
- Browser-based: Works anywhere your browser goes (Gmail, LinkedIn, Outlook, etc.).
- Great for repetitive communication: If you send the same scheduling message 20 times a week, this is a lifesaver.
What Doesn’t
- Limited customization: If you need custom questions (“What’s your project budget?”), or heavy branding, Getmagical isn’t for you. Tools like Calendly or SavvyCal are better for that.
- No automatic time zone detection: Be careful if you schedule with people across time zones. You’ll need to double-check or make it clear what time zone your link uses.
- No true group scheduling: You can’t offer slots to multiple people at once and have the first to grab it win. It’s pretty basic, which is fine for most 1:1s.
What to Ignore
- Hype about “AI scheduling”: Getmagical’s automation is handy, but it’s not reading your mind or negotiating meeting times for you. It just makes your existing process faster.
- Promises of replacing all your scheduling tools: If you need advanced workflows, Getmagical probably isn’t your only tool. But it’s a solid shortcut for everyday use.
Keep It Simple—And Don’t Overthink It
Automated scheduling doesn’t have to be complicated. Getmagical is about shaving minutes off every meeting request, not building a scheduling empire. Start with one or two shortcuts, use the link in your emails, and see how much time you save. If it’s working and you want more, tweak as you go. If not, uninstall—no harm done.
Most people waste too much time trying to make their tools perfect. Just get the basics working, and iterate from there. Your calendar (and your inbox) will thank you.