If you’re tired of endless email chains just to book a sales call, you’re in the right place. This guide is for sales reps, SDRs, or frankly anyone fed up with “Does Thursday at 2 work?” and wants to use the Salesblink calendar to actually save time. I’ll walk you through setup, real-world tips, and a few things to skip. No hype—just what you actually need.
Why bother using Salesblink's calendar?
Look, there are plenty of scheduling tools out there. But if you’re already using Salesblink for outreach, it makes sense to keep your booking workflow in the same place. The built-in calendar isn’t the most advanced on the market, but it’s solid for getting sales meetings on the books without jumping between tabs or tools.
Who will get the most out of this? - Sales reps booking lots of demos or discovery calls - Teams using Salesblink sequences and wanting to track meetings in one spot - Anyone who’d rather not pay for a separate scheduling tool
Who probably won’t? - Teams with complex booking needs (multiple time zones, round robin, etc.) - Folks already happy with Calendly or Outlook
If you’re on the fence, give it a try for a week. Worst case, you go back to your old way. Best case, you never play “calendar Tetris” again.
Step 1: Connect your calendar
Before you do anything, connect your existing calendar (Google or Outlook) to Salesblink. If you skip this, you’ll double-book yourself and hate life.
- Log into Salesblink.
- Head to your profile settings (usually top right, look for your initials or a gear icon).
- Find the “Calendar Integration” section.
- Choose Google or Outlook. Click “Connect” and follow the prompts.
- Grant permissions so Salesblink can see your events and add new ones.
Pro tip:
If you’re squeamish about giving access, you can always use a work-only calendar to keep things separate. But without this, Salesblink can’t read your availability.
Step 2: Set up your availability
This is where you tell Salesblink when you’re actually open for meetings—so you don’t get booked at 7am or during your lunch break.
- Go to the “Calendar” or “Scheduling” tab.
- Click on “Availability” or “Set working hours.”
- Block off the days and times you want to offer. Don’t offer your whole day, unless you like meetings at 4:30pm on Fridays.
- Set buffer times if you want breathing room before/after each meeting.
Things to watch out for: - Holidays: Salesblink won’t magically know when you’re on vacation. Block those out manually. - Recurring personal commitments: If you have recurring blocks in Google/Outlook (like “Gym Time”), Salesblink should respect those, but double-check—they can sometimes sneak through.
Step 3: Create your booking links
This is what you’ll send to prospects so they can grab a time without emailing back and forth.
- In Salesblink, look for a “Meeting Types” or “Booking Links” section.
- Click “Create new booking link” or similar.
- Choose the meeting type (Demo, Discovery Call, etc.).
- Set duration (15, 30, 60 minutes—whatever makes sense).
- Choose which calendar to use (if you have multiple).
- Customize the link name if you want: e.g.,
yourcompany.salesblink.me/demo-call - Add any pre-meeting questions you want on the booking form (optional).
What works:
- Keeping meeting types simple—don’t overcomplicate with 10 different options.
- Customizing the confirmation message so prospects know what to expect.
What to skip:
- Fancy branding or embedding on your website—unless you have a high volume of inbound bookings, it’s not worth the fuss.
Step 4: Share your link and book meetings
Now for the easy part. Drop your booking link in your outreach emails, LinkedIn messages, or wherever you talk to prospects.
Best practices: - Put the link near the end of your email (“Here’s my calendar if it’s easier: [link]”). - Offer 2-3 specific times as an alternative for folks who hate booking links. - If you’re booking for someone else (like an AE booking for an SE), Salesblink’s calendar isn’t great for that—just own it, and use email.
What to watch out for: - Some prospects see booking links as impersonal. If you’re in enterprise sales, be thoughtful. - If you get double-booked, check that your connected calendar is syncing properly. Sometimes the integration disconnects.
Step 5: Manage and join your meetings
Once folks start booking, you’ll get calendar invites just like normal. Salesblink will also let you see upcoming meetings in its dashboard.
- You’ll get reminders (email or in-app) before each call.
- Click the meeting link from your calendar or Salesblink dashboard to join.
- After the meeting, you can mark it as complete, add notes, or log next steps right inside Salesblink.
What works:
- Using the Salesblink dashboard to see your booked meetings at a glance.
- Logging post-call notes immediately—don’t wait, you’ll forget.
What doesn’t:
- Relying on Salesblink for complex meeting workflows (like rescheduling with multiple attendees). It’s basic—use your main calendar app for tricky stuff.
Step 6: Track meeting outcomes (optional, but helpful)
If you’re using Salesblink’s outreach features, you can track which meetings turn into deals. It’s not as robust as a full CRM, but it’s nice for a quick “what’s working” check.
- After each call, update the meeting status (Completed, No Show, Reschedule).
- Add quick notes or tags (“Good fit,” “Needs follow-up”).
- Use Salesblink’s reports to see how many meetings you’re booking, and which types lead to next steps.
Should you bother?
If you’re a solo rep or just want to get meetings booked, you can skip this. But if your boss wants numbers, it’s worth the extra clicks.
Honest takes: What works, what doesn’t, what to ignore
Where Salesblink calendar shines: - Seamless if you’re already using Salesblink for outreach - Cuts down back-and-forth for simple sales meetings - No need to pay for a separate booking tool
Where it falls short: - Not built for teams with complex scheduling needs - Some integrations (especially Outlook) can be glitchy—test before you rely on it - No advanced features like round robin or pooled calendars
Stuff you can skip: - Over-customizing your booking links or confirmation emails - Embedding the calendar on your website (unless you do high inbound volume) - Trying to use Salesblink calendar as your main personal or team calendar
Summary: Keep it simple, tweak as you go
Don’t overthink it. Get your calendar connected, set your hours, spin up a booking link, and try it for a week. If it saves you time, great—keep using it. If not, ditch it and try something else. The key is to keep your scheduling process simple and focus on actually having more conversations, not fiddling with settings. Iterate as you learn what works for you and your prospects. That’s it.