If you’re managing contracts with teammates or clients, you know the pain: endless email chains, messy versions, and the constant worry that the wrong person might get their hands on sensitive data. This guide is for anyone who wants to use Juro to share contracts, work together (without chaos), and keep everything locked down — minus the hand-waving and buzzwords.
Let’s cut to the chase. Here’s how to actually share and collaborate on contracts in Juro, securely and without headaches.
1. Know What “Secure Sharing” Really Means (and Doesn’t)
Before you start inviting people into your contracts, get clear about what you actually want:
- Who needs access? Not everyone needs to see the whole contract. Decide up front.
- What can they do? Read only? Edit? Comment? Sign? Set these boundaries early.
- Who’s outside your org? Sharing with external parties (vendors, clients) is different from collaborating with coworkers.
What Juro gets right:
Juro’s sharing controls are simple but pretty robust. You can invite people, set permissions, and even restrict what they can see or do. It’s not perfect (more on that later), but it’s a heck of a lot better than emailing PDFs.
2. Step-by-Step: Securely Sharing a Contract in Juro
a. Set the Right Permissions
- Open your contract draft in Juro.
- Click the “Share” button (usually top right).
- Add users by email address.
- Choose their permission level:
- Viewer: Can only read.
- Commenter: Can read and add comments.
- Editor: Can make changes.
- Signer: Can sign (but not edit).
Pro tip:
Stick to “Viewer” or “Commenter” unless someone truly needs to rewrite the document. You can always upgrade permissions later, but you can’t un-send sensitive info.
b. Sharing with External Parties
Juro lets you invite folks outside your company, but don’t just fire off invites without thinking.
- Check their email address carefully. Typos here mean your contract might go to the wrong person.
- Decide if they need editing power. Usually, clients or vendors only need to comment or sign.
- Set an expiration date on their access (if it’s a sensitive deal or limited-time review).
What to watch for:
Juro doesn’t always make it obvious when someone is external vs. internal. Double-check before you invite. And remember, external users can forward their invite — it’s secure, but not bulletproof.
3. Collaborating: Comments, Edits, and Version Control
a. Inline Comments
You can highlight any part of the contract and add a comment. This is where real collaboration happens.
- Keep comments clear and actionable. Avoid legalese or vague “pls fix” notes.
- Tag teammates (@name) to get their attention.
- Resolve comments when done — don’t leave a graveyard of old threads.
b. Edits and Redlining
Juro tracks changes, so you can see who did what. Unlike Word, there’s no “accept/reject changes” — instead, edits are just part of the doc history.
- Be explicit: If you make a big edit, drop a comment so others know why.
- Download a “diff” or version history if you want a backup or audit trail.
What’s missing:
Juro isn’t as granular as some old-school document editors. You can’t lock a specific clause or section — it’s all or nothing for permissions. If you need micro-level control, you’ll have to look elsewhere (or get creative with comment-only permissions).
4. Keeping Things Locked Down
a. Two-Factor Authentication (2FA)
If your team isn’t using 2FA, you’re asking for trouble. Juro supports it, but it’s not always enforced by default.
How to enable:
- Go to your profile settings.
- Turn on 2FA (usually via an authenticator app).
- Require it for your whole team, if you’re the admin.
b. Audit Trails
Every action in Juro — edits, shares, comments, signatures — gets logged. If you ever need to prove who did what, you can download a full audit trail.
- Why it matters: Covers your butt if there’s a dispute.
- What’s not perfect: Audit trails are only as good as your team’s discipline. Don’t rely on them to catch lazy sharing or sloppy permissions.
c. Revoking Access
People leave companies, deals fall through, and sometimes you just change your mind. Revoking access is simple:
- Go to the contract’s sharing settings.
- Remove the person’s name/email.
- That’s it — they’re locked out.
But beware:
If they already downloaded the contract, you can’t reach into their computer and zap it. Always assume anything shared externally could eventually leak.
5. E-Signing: Safe Enough for Most, but Not Magic
Juro’s e-signature is legally binding in most countries and industries. It tracks who signed, when, and from where.
- Don’t overthink it: For 99% of business contracts, Juro’s built-in signing is just fine.
- If you’re in a super-regulated industry (finance, health, etc): Check your compliance requirements. Some places need “qualified signatures” or extra ID checks.
What not to do:
Don’t download and re-upload signed contracts unless you have to. That breaks the chain of custody and makes your audit trail less useful.
6. What Works, What Doesn’t, and What to Ignore
What works: - Simple sharing controls that most teams can figure out. - Solid audit trails and version history. - Easy to invite external collaborators — no account creation hoops.
What doesn’t: - No granular (clause-level) permissions. - Can’t prevent someone from downloading or screenshotting a contract. - Permissions can get messy if you don’t stay organized.
What to ignore: - Overcomplicating with folders, tags, or fancy workflows you don’t need. - Using Juro as a general document management system — it’s built for contracts, not for everything.
7. Pro Tips for Smoother, Safer Collaboration
- Centralize notifications: Set up Slack or email alerts for contract activity, so you don’t miss a comment or signature.
- Limit the number of editors: The more cooks, the messier the kitchen.
- Review sharing settings regularly: Especially after a deal is done or a teammate leaves.
- Train new users: A 10-minute walkthrough beats troubleshooting a permissions mess later.
Keep It Simple, Iterate as You Go
You don’t need a 30-page policy to share contracts securely in Juro. Start with less access, add more as needed, and keep an eye on who’s actually doing what. If something feels clunky, tweak your process — not everything needs to be perfect on day one.
Sharing contracts doesn’t have to be a trust fall exercise. Use the tools, stay vigilant, and get back to the work that matters.