If your job depends on keeping your email list clean, you know the pain of bad addresses—bounced emails, spam complaints, your sender reputation tanking. Maybe you’ve used Truemail before to bulk-verify a list, but logging in every week to do it manually gets old fast. Good news: you can schedule recurring verifications right from the Truemail dashboard. Here’s how to actually do it, without the runaround.
This guide is for anyone who manages email lists—marketers, founders, ops folks, or anyone tired of cleaning up messes from bad data. I’ll walk you through each step, flag what actually matters, and call out anything you can skip.
Why bother with recurring verifications?
Let’s be honest: a one-time clean isn’t enough. People change jobs, switch inboxes, or just sign up with fake addresses. If you only verify once, your list will rot again—sometimes in weeks. Recurring verification catches these problems before they hurt deliverability or get you blacklisted.
When should you set this up? - If you’re adding new addresses every week or month. - If you notice bounce rates creeping up. - If you’re running automations or cold outreach (high risk for bad data).
Before you start: What you need
Before diving into the dashboard, make sure you have:
- A Truemail account with access to the dashboard.
- One or more lists already uploaded. (If not, upload your first list—it’s quick.)
- Enough credits for recurring runs. (Truemail charges per verification. If you set up frequent schedules, watch your balance.)
- A realistic idea of how often your list really changes. More on that below.
Pro tip: Don’t overdo it. If your list grows slowly, weekly verification is usually plenty. Daily runs are overkill for most folks and will burn through credits.
Step 1: Log in and find your email lists
- Log into the Truemail dashboard.
- On the left sidebar, click “Email Lists” (sometimes labeled just “Lists”).
- You’ll see a table of lists you’ve uploaded. If nothing’s there, click “Add List” and upload a CSV.
What to ignore: Don’t get distracted by all the other tools Truemail offers—stick to the “Email Lists” section for now.
Step 2: Open your list’s verification schedule
- Find the list you want to automate.
- Click the three dots (or “More”) at the end of your list’s row.
- Select “Schedule Verification” or similar (Truemail occasionally renames this, but it’s the scheduling option).
If you don’t see a scheduling option, double-check you’re looking at a real uploaded list, not a test or empty placeholder.
Step 3: Set up your recurring schedule
You’ll land on a scheduling screen with a few options. Here’s what actually matters:
- Frequency:
- Daily, weekly, monthly. Pick what fits your needs. For most, weekly is best.
- Start date and time:
- Set it for a low-traffic hour (your time zone). Early morning or late at night keeps things tidy.
- Time zone:
- Double-check this. Truemail sometimes defaults to UTC—don’t let that mess up your schedule.
- Notification settings:
- Decide if you want an email after each run. If you’re managing a ton of lists, you might want to turn this off to avoid inbox overload.
Watch out: If you schedule too frequently, you’ll burn credits fast. Unless your list is changing daily, stick to weekly or monthly.
Step 4: (Optional) Set up the results export
Truemail lets you automatically export the results after each verification to destinations like:
- Your email (CSV attachment)
- Google Drive
- SFTP, AWS S3, or other cloud storage
If you’re working with a team, or want to automate downstream processes, set up an export. Otherwise, you can always download results manually.
To set up export: 1. On the schedule screen, look for “Export options” or “Results delivery.” 2. Choose your destination and authenticate if needed. 3. Select your preferred file format (CSV is the standard).
Honest take: Unless you’re integrating with another tool or sharing results, this step is totally optional. For small lists, manual download is fine.
Step 5: Review and confirm your schedule
Before saving, double-check:
- The list is correct (mistakes happen).
- Frequency and time zone are what you want.
- You have enough credits for the next few runs.
Click “Save” or “Schedule” to activate recurring verifications.
What happens next? - Truemail will automatically run verifications on your chosen schedule. - You’ll get notifications (if you left them on). - You can check results in the dashboard at any time.
Step 6: Monitor results (and actually use them)
A scheduled verification is only as useful as what you do with the results. Here’s how to stay on top of things:
- Check your list health regularly: Truemail flags risky or invalid emails. Remove these from your active sends.
- Watch for sudden spikes in invalids: This can mean a new source is adding junk addresses.
- Keep an eye on credits: Recurring jobs can drain your balance if you’re not careful.
Pro tip: Don’t just verify—take action. Prune invalids, update your CRM, and avoid sending to risky addresses.
What works, what doesn’t, and what to ignore
- Works: Setting a realistic schedule, monitoring bounce rates, exporting results if you need automation.
- Doesn’t work: Overly aggressive schedules (daily for a static list), ignoring time zone settings, or letting old lists pile up without checking results.
- Ignore: Fancy integrations unless you really need them. Focus on the basics first.
Common gotchas and troubleshooting
- Missing lists: If you don’t see your list, make sure you’ve uploaded it and it’s in the right format (CSV is safest).
- Credit issues: If jobs stop running, check your credit balance. Truemail doesn’t prompt much when you’re out.
- Scheduled jobs not firing: Double-check your time zone and that the schedule is active (some toggles default to “off”).
- Exports failing: Make sure you’ve set up destinations (Google Drive, SFTP, etc.) and have permissions set.
Keeping it simple
Recurring verifications in Truemail save a ton of manual work, but the trick is not to overcomplicate things. Start with a weekly schedule, keep an eye on your list health, and adjust as you go. The goal isn’t to micromanage every address—just to keep your list healthy so you don’t waste money or nuke your sender reputation.
Set it, check it, and move on. If you need to tweak things later, you can always adjust your schedule or export settings. Simple beats fancy, every time.