If you're tired of juggling spreadsheets, manually copying emails, or watching good leads slip through the cracks, this guide is for you. I'll show you how to connect Voilanorbert—a tool for finding and verifying email addresses—to your CRM, so you can spend less time on grunt work and more time actually closing deals. No fluff, just the steps, pitfalls, and real-world advice.
Why bother integrating Voilanorbert with your CRM?
Let’s be honest: finding leads is only half the battle. If you can’t get their info into your CRM quickly and accurately, you’re basically inviting chaos. Manual copying is error-prone and boring. Automation means:
- New leads land directly in your CRM, ready for follow-up.
- You don’t miss out on hot prospects because of typos or delays.
- Your sales team isn’t wasting time on admin work.
But, not every integration is as “seamless” as vendors promise. Some CRMs play nice, others don’t. Some methods are simple; others involve more duct tape than you’d like. Here’s how to do it the right way.
Step 1: Get clear on what you want to automate
Before you start connecting tools, take 10 minutes and answer these:
- What data do you want in your CRM? Just emails? Names, companies, social profiles?
- How do you get leads from Voilanorbert? Do you export lists, or use their Chrome extension while browsing LinkedIn?
- How do you want the process to work? Automatically, or with a click to review before import?
- What CRM are you using? Some (like HubSpot, Salesforce, Pipedrive) have more integration options than others.
Note: If you only need to move a few leads now and then, a manual export/import might be fine. For ongoing prospecting or team use, automation is worth it.
Step 2: Check your CRM’s integration options
This is where the real world gets messy. Voilanorbert doesn’t have a native “Connect to CRM” button for every platform.
Here’s what’s possible:
- Direct integrations: Rare. Voilanorbert sometimes has native connections with CRMs like HubSpot or Pipedrive, but don’t count on it.
- Zapier (or similar tools): This is the most common route. Voilanorbert works with Zapier, which connects to most CRMs.
- Manual export/import: Always an option—download a CSV from Voilanorbert, then upload to your CRM.
- API: If you have dev resources and want a custom setup, both Voilanorbert and most major CRMs have APIs.
Pro tip: If your CRM is off the beaten path (not HubSpot, Salesforce, Pipedrive, Zoho, or Close), check the help docs or reach out to Voilanorbert support. Don’t waste hours trying to make something work that just won’t.
Step 3: Set up your Voilanorbert account and get your API key
If you haven’t already, sign up for a Voilanorbert account. The free trial is limited, but enough to test things out.
- Go to your Voilanorbert dashboard.
- Under “Settings” or “API,” find your API key. You’ll need this for Zapier or API connections.
- Keep this key safe—it gives access to your account.
Heads up: If you’re using Voilanorbert as a team, make sure you have the right plan for API access. The cheapest tier may not include this.
Step 4: Decide how you want leads to flow
Time to map out the workflow. Here are the main ways people move leads from Voilanorbert to their CRM:
- One-by-one while browsing: Use the Voilanorbert Chrome extension to find an email, then send it to your CRM (manually or via Zapier).
- Bulk prospecting: Upload a list to Voilanorbert, get results, then push the whole batch to your CRM.
- Automated enrichment: Pull in leads from other sources, have Voilanorbert find/verify emails automatically, and send to CRM.
Which one fits your actual process? Start there. Don’t automate everything at once—get one flow working first.
Step 5: Connect Voilanorbert to your CRM
Let’s get practical. Here’s how to actually wire things up, step by step.
Option 1: Use Zapier (or Make, Integrately, etc.)
This is the path of least resistance for most people.
What you’ll need:
- Voilanorbert account (with API access).
- Zapier (free tier is fine for basic use).
- Your CRM login.
Typical workflow:
- Set up a trigger: In Zapier, the trigger might be “New Contact Found in Voilanorbert” or “New Email Found.”
- Choose your action: Set the action to “Create Lead” or “Add Contact” in your CRM.
- Map the fields: Make sure names, emails, company, etc., go to the right CRM fields.
- Test it: Run a sample. Check if the lead shows up in your CRM as expected.
- Turn on the Zap: Once it works, let it run.
Gotchas to watch out for: - Voilanorbert’s Zapier integration isn’t as deep as some others; you may not get every data field. - If your CRM has required fields Voilanorbert doesn’t provide, you’ll need to handle defaults or fill them in manually. - Zapier free tier has limits—if you’re doing high-volume prospecting, you’ll hit caps.
Alternatives: Make (formerly Integromat) is a bit cheaper for higher volumes, but Zapier is easier to set up if you’re not technical.
Option 2: Manual CSV export/import
If you’re not prospecting every day, this is dead simple.
- In Voilanorbert, export your list as a CSV.
- In your CRM, find the “Import” feature (usually under Contacts/Leads).
- Upload the CSV, map the columns, and import.
Why (and when) to do this:
- You only need to do this weekly or monthly.
- You want to review leads before they hit your CRM.
- You don’t want to pay for Zapier.
Downsides:
- It’s manual. Easy to forget, and mistakes happen if you’re not careful.
Option 3: Direct integration (if available)
If you’re lucky enough to have a CRM with a direct Voilanorbert integration:
- Go to Voilanorbert’s Integrations section.
- Find your CRM and connect using your CRM credentials or API key.
- Set your preferences for what gets synced and when.
Reality check:
These direct integrations are rare and often pretty basic. Double-check if all the data you want actually makes it through.
Option 4: Use the API (if you’re technical)
If none of the above fit, or you want deeper control:
- Get your Voilanorbert API key.
- Use the Voilanorbert API docs to pull leads.
- Use your CRM’s API to push data in.
- Script or automate as needed.
Who should do this:
- You have a dev on staff.
- You want custom logic or to enrich leads before importing.
Warning:
APIs break, docs are often incomplete, and support can be slow. Only go this route if you have a real need.
Step 6: Test the whole pipeline (don’t skip this)
Run a real lead through the process. Does it show up in your CRM with all the right info? Are key fields (like email, company name) correct? If not, tweak the mapping.
Common issues:
- Duplicate contacts if you run the same lead twice.
- Missing data because field names didn’t match.
- CRM automations (like follow-up sequences) getting triggered too early or late.
Spend five minutes testing now, save yourself hours later.
Step 7: Train your team (or yourself)
The fanciest integration is useless if nobody knows how to use it. Show your team (or just yourself, if you’re solo):
- How to add new leads.
- What happens automatically versus what needs review.
- Where to find synced contacts in your CRM.
- Who to bug if something breaks.
Write it down. Even a one-page cheat sheet beats relying on memory.
Step 8: Keep it simple (and fix what breaks)
Start small. Automate just enough to save time, but not so much that you lose control. If something stops working—maybe Zapier changes, Voilanorbert updates, or your CRM tweaks its API—don’t panic. Check your connections, test with a sample lead, and reach out to support if you’re stuck.
Ignore the hype:
Vendors will promise “one-click integration.” In reality, things break, APIs change, and you’ll need to tweak your setup every now and then. That’s normal. Don’t let a hiccup send you back to spreadsheets.
Honest pros, cons, and what to skip
What works: - Using Zapier for simple, ongoing lead sync. - Manual CSV import if you’re not adding leads daily. - Keeping your process lean—just sync what you need, not every possible field.
What doesn’t: - Over-automating before you’ve tested with real leads. - Relying on promised “deep” integrations—always check the actual feature list. - Ignoring errors or duplicates. They pile up fast.
What to ignore: - Fancy “AI-powered” enrichment features if you just need basic contact info. - Integrating every tool under the sun. More connections = more ways for things to break.
Wrapping up: Iterate, don’t overthink
Getting Voilanorbert to work with your CRM isn’t rocket science, but it does take a bit of setup and honest expectations. Start with the easiest integration, test with a few leads, and only automate more once you’re sure it works. Keep things simple, and don’t let perfect be the enemy of good. If you hit a snag, tweak your setup, ask for help, and move on. Your pipeline—and your sanity—will thank you.