If you're tired of missing meeting alerts or having to play calendar detective, you’re not alone. Getting real-time Chilipiper meeting notifications into Slack can save you (and your team) a ton of hassle. This guide is for anyone who wants to stop worrying about missed meetings and start getting instant updates—without five different tools duct-taped together.
We’ll walk through the practical steps to link Chilipiper with Slack, what you can realistically expect, and what’s honestly not worth your time. No fluff, just the stuff that works.
Why bother integrating Chilipiper with Slack?
- Instant heads-up: Meetings booked in Chilipiper show up in Slack in seconds.
- Fewer dropped balls: Everyone gets notified, not just the meeting owner.
- Saves time: No more digging through emails or calendars.
But—let’s be real—this isn’t magic. There are limits, and a few rough edges depending on your setup. We’ll call those out as we go.
Step 1: Decide if you really need direct integration
Before you jump in, ask yourself:
Do you actually need Chilipiper to push notifications straight into Slack, or will calendar/email alerts do the trick? Too many notifications and you’ll start ignoring all of them.
- Great use cases: Sales teams who book meetings all day, hand-offs between reps, high-volume scheduling.
- Probably overkill: Solopreneurs, teams with only a few meetings per week.
Pro tip: If you’re just looking to get notified yourself, your calendar app and its Slack integration might be enough. Full Chilipiper-to-Slack is best for team workflows.
Step 2: Map out what notifications you want
Don’t just connect everything and hope for the best. Figure out:
- Which events should trigger a Slack message? (New bookings, reschedules, cancellations?)
- Who needs to know? (The meeting owner, the whole team, a specific channel?)
- What info matters? (Time? Attendees? Meeting type? Links?)
Write this down—seriously. Otherwise, you’ll end up with a flood of useless pings.
Step 3: Understand your integration options
Here’s where it gets a little messy. Chilipiper doesn’t have a native, one-click Slack integration as of early 2024. But you have a few solid options:
-
Zapier or Make (Integromat):
The most popular way. You connect Chilipiper’s webhook events to Slack via an automation tool. -
Custom Webhooks + Slack API:
For the technical crowd. You can use Chilipiper’s webhook features and call the Slack API directly. -
Manual forwarding (not recommended):
Forward Chilipiper’s email notifications to your Slack channel using Slack’s email app. It works, but it’s clunky and unreliable.
Honestly? For most teams, Zapier or Make is the way to go. It’s easy, doesn’t require coding, and you’ll be up and running in under an hour.
Step 4: Set up a Chilipiper webhook
You’ll need to tell Chilipiper to send out a notification every time something happens (like a new meeting is booked). Here’s how:
- Log in to Chilipiper admin.
- Go to the workspace or router you want to monitor.
- Find the "Integrations" or "Webhooks" section.
- Create a new webhook.
- For Zapier, you’ll be given a custom URL by Zapier in the next step.
- Pick your trigger events:
- Most people use “Meeting Booked,” but you might want “Meeting Rescheduled,” etc.
- Save the webhook.
Heads up: Webhooks can include a lot of data—meeting time, attendees, URLs. Make sure you’re not sending anything sensitive to public Slack channels.
Step 5: Set up Zapier (or Make) to bridge to Slack
Here’s the meat and potatoes.
Using Zapier
- Create a new Zap.
- Choose "Webhooks by Zapier" as the trigger app.
- Select "Catch Hook."
- Zapier will give you a URL. Paste this into your Chilipiper webhook setup.
- Test the trigger:
- Book a test meeting in Chilipiper to make sure Zapier sees the event.
- Add Slack as the action app.
- Choose "Send Channel Message" or "Send Direct Message."
- Customize the Slack message.
- Pull in details from the webhook: names, meeting time, links, etc.
- Keep it short and useful—think of what you’d actually want to see at a glance.
- Pick the destination:
- Channel, user, or even a private group.
- Test again.
- Turn on your Zap.
Using Make (Integromat)
The steps are almost identical, just with Make’s interface. You’ll use a Webhook module as your starting point, then add a Slack module for sending the message.
Got a developer?
You can skip Zapier and use the Slack API directly. But unless you need something very custom, it’s not worth the extra hassle.
Step 6: Tune your Slack notifications
Don’t just blast every notification into your #general channel. That’s a fast track to notification fatigue.
- Create a dedicated channel (e.g., #chilipiper-meetings) for these updates.
- Set posting restrictions so only your integration bot can message there.
- Use mentions (@here, @channel) sparingly—if at all.
What works:
- Clear, concise messages: “New ChiliPiper meeting booked for Sam Jones at 2pm. [Join Link]”
- Channel-specific notifications: Sales meetings in #sales-handoff, customer calls in #customer-success.
What doesn’t:
- Dumping raw JSON or giant message blocks into Slack.
- Not filtering events—nobody wants to see test meetings or internal-only bookings.
Step 7: Test and tweak
- Book a few test meetings. Make sure the right info lands in Slack.
- Check for delays—Zapier usually fires in under a minute, but sometimes it lags.
- Ask your team: Is this helpful, or just noise?
- Refine your message format and filters until it feels just right.
Step 8: Maintain and review
Set a reminder to check your integration every few months. APIs and tool interfaces change. If something breaks, you’ll want to know before your team misses an important meeting.
- Review your Zapier/Make usage—free plans have limits.
- Watch for Slack rate limits (rare, but possible with high volumes).
- Keep an eye on Chilipiper updates—they might add a native Slack integration in the future.
What to skip (unless you love headaches)
- Forwarding Chilipiper emails to Slack:
Technically possible, but you’ll get ugly, hard-to-read messages and lots of missed triggers. - Building a custom integration from scratch:
Only worth it if you need something Zapier/Make can’t handle, and you have real engineering resources to maintain it. - Pushing all events to all channels:
Just… don’t. Pick what matters.
Wrapping up: Keep it simple, iterate as you go
Don’t aim for perfection on day one. Get the basics working, see how your team uses it, and adjust as needed. Real-time meeting notifications are great—until they become noise. The goal is to keep everyone in the loop, not to create more work.
Slack and Chilipiper are both flexible, but that means you’ll need to experiment a bit. Set up the essentials, ignore the hype, and remember: If it’s not saving you time, it’s not worth doing.