So, you’re trying to get your B2B sales team firing on all cylinders. You’ve got a list-building tool (maybe you’ve heard of Aeroleads), and you live or die by your CRM—probably HubSpot. But getting your data from Point A to Point B can be a mess. Manual exports, CSV headaches, or some “integration” that’s just a fancy way of saying “copy-paste and hope for the best.” Sound familiar? This guide is for you.
We’ll cut through the fluff and walk you through how to actually make Aeroleads and HubSpot play nice, so your sales workflow actually gets easier, not more complicated. If you want less busywork, fewer mistakes, and more time actually talking to prospects, you’re in the right spot.
Why bother integrating Aeroleads with HubSpot?
Let’s be honest: prospecting is tedious. Aeroleads helps you find business emails and contact info, but that data’s only as useful as what you do with it. If you’re stuck juggling spreadsheets and double-entering data into HubSpot, you’re wasting time and inviting errors.
A good integration lets you:
- Push new leads directly into your CRM (no more “CSV Import Tuesdays”)
- Keep your pipeline up to date automatically
- Avoid the “Oops, wrong data” problem that comes from manual entry
But don’t expect magic. No tool is perfect, and you’ll need a bit of setup (and the occasional double-check) to keep things running smoothly.
Step 1: Get your Aeroleads and HubSpot accounts ready
Before you start fiddling with integrations, make sure you have the right permissions and setup:
- Aeroleads: You need an active account with access to lead export features. Basic plans might be limited.
- HubSpot: You’ll need “Contacts” permissions. If you don’t have admin rights, get someone who does.
- Browser: Chrome is best for the Aeroleads extension. Firefox may work, but you’ll run into more hiccups.
Pro tip: If you’re on a free HubSpot plan, you can still import contacts, but you’ll miss out on automation features.
Step 2: Install the Aeroleads Chrome Extension
Aeroleads works through a browser extension. Here’s how:
- Go to the Chrome Web Store and search for “Aeroleads.” Install it.
- Log in to your Aeroleads account through the extension.
- Test it out on LinkedIn, Crunchbase, or any supported site. You should see the Aeroleads widget pop up.
If you’re not seeing the extension, double-check that it’s enabled and you’re logged in.
Step 3: Connect Aeroleads to HubSpot
Aeroleads has a built-in HubSpot integration. Here’s how you link them:
- Log in to your Aeroleads dashboard.
- Go to “Integrations” (usually in the left sidebar).
- Find HubSpot and click “Connect.” You’ll be prompted to log into your HubSpot account.
- Authorize Aeroleads to access your HubSpot data. You’ll need to accept the permissions prompt—yes, it looks scary, but it’s standard.
- Confirm the connection. You should see a success message or confirmation.
Heads up: Sometimes, the connection fails because of outdated browser cookies or pop-up blockers. If you hit a snag, try a private browser window or clear your cookies.
Step 4: Export leads from Aeroleads to HubSpot
With the connection set up, you can now push leads straight from Aeroleads to HubSpot.
How it works:
- Find prospects using the Aeroleads extension (LinkedIn, Crunchbase, etc.).
- Add them to a list inside Aeroleads. You can create multiple lists for different campaigns or reps.
- Go to your Aeroleads dashboard.
- Select the list you want to export.
- Click “Export” and choose HubSpot.
Aeroleads will push the selected contacts into your HubSpot CRM, usually as new contacts.
What actually gets exported?
- Name
- Company
- Job title
- Email address
- Phone number (if found)
- Website and LinkedIn URL
What doesn’t get exported? Notes, tags, or custom fields often don’t sync unless you map them manually (see below).
Step 5: Map and clean your data (don’t skip this)
This is where most “seamless” integrations fall apart. If you don’t check your field mapping, you’ll end up with contacts missing key info—or worse, garbage data in your CRM.
What to do:
- Check field mapping: In Aeroleads, you can sometimes map Aeroleads fields to HubSpot fields. If you have custom properties in HubSpot, make sure they match.
- Spot-check your first export: Push a test lead, then check HubSpot. Is the data where you want it? Are names in the right place, or did emails end up as “First Name”?
- Clean up duplicates: Aeroleads tries to avoid creating duplicates, but it’s not perfect. Use HubSpot’s “Manage Duplicates” tool regularly.
Real talk: No integration is 100% foolproof. Plan to do a quick review after big exports, especially if you’re handing lists to your sales team.
Step 6: Automate your follow-up (but don’t get carried away)
Once your contacts land in HubSpot, you can use all the CRM’s bells and whistles: sequences, workflows, lead scoring, and more. Just remember, automation is only as good as the data going in.
- Set up an onboarding workflow: Automatically assign new Aeroleads contacts to the right sales rep or pipeline stage.
- Use tasks and reminders: HubSpot can ping you to follow up, but don’t rely on it to do the selling for you.
- Personalize your outreach: Templates are fine, but don’t blast everyone with the same message.
What to skip: Don’t over-automate. If your prospects smell a canned email, it goes straight to archive.
Step 7: Troubleshooting and limits (what to watch for)
Here’s what nobody tells you:
- Contact caps: HubSpot’s free and starter tiers limit how many contacts you can have. Watch your quota.
- API limits: If you export a huge batch (think thousands), you might hit HubSpot’s daily API cap. Try chunking your imports.
- Data privacy: Make sure you’re not importing people who haven’t opted in, or you’ll run into compliance headaches.
- Integration glitches: Sometimes, the Aeroleads/HubSpot connection drops. If your exports stall, try disconnecting and reconnecting the integration.
Pro tip: Keep an eye on your HubSpot import logs. If something looks off, fix it early—otherwise, bad data snowballs fast.
What works, what doesn’t, and what to ignore
What works: - Quick, small-batch exports from Aeroleads to HubSpot - Using lists to segment your prospects before export - Basic field mapping for standard contact info
What doesn’t: - Mass exports without quality checks (you’ll spend more time cleaning up) - Over-relying on automation to “warm up” cold leads (it’s obvious and rarely works) - Expecting custom fields or notes to sync perfectly (they usually don’t without manual setup)
What to ignore: - Any promise that this is “100% seamless” or “set it and forget it.” You’ll always need to check your data now and then.
Final thoughts: Keep it simple and iterate
Integrating Aeroleads with HubSpot isn’t rocket science, but it’s not totally hands-off either. Start with small batches, check your mapping, and get your team used to the workflow before you scale up. The less you try to automate all at once, the fewer headaches you’ll have.
Keep things simple. Tweak as you go. And remember, the goal is more conversations—not just more contacts.