How to export validated email lists from Truemail to Google Sheets

If you’re trying to move a list of validated emails from Truemail into Google Sheets, you’re probably tired of half-baked guides and vague advice. Maybe you want to clean up a cold email campaign, maybe you’re prepping a newsletter, or maybe you’re just trying to keep things organized. Whatever the reason, this guide is for people who want it done right, without getting bogged down in nonsense.

Here’s exactly how to export your validated email list from Truemail and get it into Google Sheets—plus a few honest tips about what actually works, and what you can skip.

Why bother validating, anyway?

Let’s get this out of the way: sending emails to a messy or outdated list is a waste of time and can get your domain blacklisted. Truemail checks your emails against all sorts of filters so you’re not blasting messages into the void (or worse, into spam traps). But validation is only half the job—you still need to use the list somewhere, and Google Sheets is the go-to for a lot of folks.

Step 1: Validate your email list in Truemail

Before you export, make sure you’ve actually validated your list. Truemail’s process is pretty straightforward, but a few reminders:

  • Upload your list: Truemail takes CSV, TXT, and XLSX files. If your list is messy, do yourself a favor and clean up duplicates or weird formatting first. Garbage in, garbage out.
  • Run the validation: It’ll flag emails as “Valid,” “Invalid,” “Risky,” etc. Don’t ignore these labels. If you’re planning to email real people, stick with “Valid.”
  • Download the report: Once validation finishes, you’ll get a report for that batch. You want the full report, not just the summary.

Pro tip: If you’re validating a huge list, split it into smaller chunks. Truemail can choke on truly massive uploads, and you’ll save yourself a headache if something times out.

Step 2: Export your validated email list from Truemail

Here’s what you need to know:

  • Find your processed list: Go to your Truemail dashboard. Under your account, look for “History” or “Validated Lists” (the wording changes sometimes).
  • Download the results: There’s usually a “Download” or “Export” button next to your completed list. Truemail exports as CSV by default, which is exactly what you want for Google Sheets.
  • Pick the right data: The CSV will include all the emails you uploaded, with columns for status, reason, and other metadata. If you just want the valid emails, filter for “Valid” in the status column.

What works:
- Downloading as CSV and filtering for “Valid” in Excel or Google Sheets works reliably. - Truemail’s export is usually cleanly formatted, so you don’t have to fight with weird characters or broken rows.

What doesn’t:
- Truemail doesn’t export directly to Google Sheets. Ignore anyone who says there’s a “one-click integration”—there isn’t, at least as of mid-2024. - Exporting as XLSX sometimes causes issues with Google Sheets (strange formatting, weird encoding). Stick with CSV if you can.

Step 3: Open your CSV in Google Sheets

Time to get your validated list into Google Sheets:

  1. Open Google Sheets in your browser.
  2. Start a new spreadsheet (File → New → Spreadsheet).
  3. Import your CSV:
  4. Go to File → Import
  5. Choose Upload and select your CSV file from Truemail
  6. In the import settings, select “Replace current sheet” or “Insert new sheet” (either works—just don’t overwrite something you need).
  7. For separator type, “Detect automatically” usually works, but if you see everything dumped into one column, pick “Comma.”

Heads up: Sometimes, CSVs export with extra blank columns or rows. If you see a bunch of empty space, just delete those rows/columns. No need to stress.

Step 4: Filter for valid emails (if you haven’t already)

If you didn’t filter in Excel or elsewhere, do it now in Google Sheets:

  • Click on the header row, then go to Data → Create a filter.
  • Click the filter icon in the “Status” column.
  • Uncheck everything except “Valid.”
  • Now you’ve got a view of only the emails you actually want.

Why bother?
You might be tempted to email everyone, but that’s how you land in spam folders. Stick to the emails Truemail says are “Valid.” Delete or archive the rest.

Step 5: Clean up and format your list

A little tidying goes a long way:

  • Remove unnecessary columns: Keep only what you need—usually Email, Status, maybe Reason. Extra columns just slow you down later.
  • Double-check for duplicates: Truemail usually catches these, but Google Sheets’ =UNIQUE() function can help if you’re paranoid.
  • Re-save your sheet: Give it a clear name (e.g., “Validated Emails June 2024”). You’ll thank yourself in a month.

Pro tip: If you’re sharing this list, consider removing any sensitive info (like names or custom fields) that you don’t want floating around.

What about automation? (Don’t get your hopes up)

You might wonder if there’s a slick way to connect Truemail and Google Sheets automatically. As of now, there isn’t an official integration, and third-party tools like Zapier or Make.com don’t support Truemail exports directly. If someone claims otherwise, they’re probably just selling hype.

Could you cobble something together with scripts or APIs? Maybe, but you’d spend more time troubleshooting than just doing the export by hand. Unless you’re validating thousands of lists every week, stick to manual exports. It’s boring, but it works.

Common issues and how to avoid them

  • Weird characters or encoding errors:
    If you see garbled text, open the CSV in a plain text editor (like Notepad) and check for odd symbols. Usually, it’s a character encoding problem—re-export as UTF-8 if possible.

  • Mismatched columns:
    Sometimes, the column headers don’t line up if you’ve edited the CSV in Excel. Google Sheets is more forgiving, so just re-import if you notice things are off.

  • Accidentally emailing invalid addresses:
    Always double-check your filters. Even one bad email can hurt your deliverability rate.

Keep it simple, iterate as needed

Don’t overcomplicate this. Export from Truemail, import to Google Sheets, filter for valid emails, and move on. The more steps you add, the more likely you are to mess something up. If you’re doing this regularly, save a template in Google Sheets so you’re not reinventing the wheel every time.

If you hit a snag, try again with a sample list before you burn an hour troubleshooting. Sometimes, the simplest path is the best—especially when it comes to moving data from one tool to another.

Happy exporting.