How to Export Survicate Survey Data to Google Sheets for Analysis

Getting raw survey data from Survicate into Google Sheets isn’t as smooth as it should be. If you’re running surveys, you want fast answers—clean, flexible data you can actually work with, not just another dashboard with pretty charts. This guide is for anyone who’s tired of copy-pasting, wants to set up something reliable, and isn’t interested in over-engineered “automation” that breaks the second you look away.

Below, I’ll walk you through the real options, step-by-step: manual exports, simple automation, and a few honest warnings about the rough edges. By the end, you’ll know what’s worth your time—and what isn’t.

Why Export Survicate Data to Google Sheets?

First, a reality check: Survicate (here’s the link) has its own analytics, but sometimes you just need the data in Google Sheets. Maybe you want to:

  • Slice and dice survey results your own way
  • Combine Survicate responses with data from other sources
  • Build custom dashboards, reports, or share with the team

Bottom line: Google Sheets is flexible, fast, and—if you’re honest—way more familiar than most survey “analytics” tabs.

Step 1: Manual Export (for Small, Occasional Jobs)

If you only need survey data every now and then, or you’re just working with a single survey, start here. It’s not glamorous, but it works.

1.1 Export Data from Survicate

  1. Log in to Survicate and open your project.
  2. Go to the Analyze tab, then Responses.
  3. Look for the Export button (usually in the top right).
  4. Choose CSV (or XLSX if you prefer Excel). Download the file.

Heads up: The export includes all responses for the survey. If you want only a subset (like responses this week), you’ll need to filter before export—or do some cleanup in Sheets.

1.2 Import to Google Sheets

  1. Open a Google Sheet.
  2. Go to File > Import, and upload the CSV or XLSX you just downloaded.
  3. Choose whether to insert the data in the current sheet or a new one.

That’s it. Now you can slice, filter, and create whatever reports you want.

Honest take:

  • Pros: Fast, no setup, bulletproof.
  • Cons: It’s manual. If you need this daily or weekly, it gets old fast.

Step 2: Automate with Zapier (for Regular Updates)

If you need your survey data to show up in Google Sheets automatically, Zapier is the most straightforward way. But let’s be clear: “automatic” doesn’t always mean “perfect.”

2.1 Connect Survicate to Zapier

  1. Sign up or log in at Zapier.
  2. Click Create Zap.
  3. As the trigger, search for Survicate.
    • If Survicate doesn’t show up, check if your plan supports Zapier integrations. You may need to enable API access, which isn’t always included in free or starter plans.

2.2 Set Up the Trigger

  1. Choose the trigger event—usually New Survey Response.
  2. Connect your Survicate account.
  3. Pick the specific survey you want to track.

2.3 Add Google Sheets as the Action

  1. For the action, select Google Sheets.
  2. Choose Create Spreadsheet Row.
  3. Connect your Google account.
  4. Pick the Sheet and worksheet where you want new responses to appear.

2.4 Map the Fields

Zapier will show you all the fields from your Survicate survey. Map each question to a column in your Sheet.

Pro tip: Keep your Google Sheet’s first row as headers (matching your survey questions). That’ll make mapping easier and save headaches later.

2.5 Test and Turn On

  1. Test the Zap with sample data.
  2. If it works, turn it on.

Now, every new response will show up in your Google Sheet, usually within a few minutes.

Honest take:

  • Pros: Set it and forget it (mostly). Good for ongoing surveys.
  • Cons: Only new responses are sent—not historical data. If you change your survey’s questions, you’ll probably break the Zap and need to remap fields. Zapier has usage limits (free plan = 100 tasks/month), so if your survey is popular, you’ll hit a wall fast.

Step 3: Use Survicate’s API (for Custom, Repeatable Imports)

If you want total control or need to pull lots of surveys, Survicate has an API. This is for folks comfortable with code (or who have someone handy who is).

3.1 Get Your API Key

  1. In Survicate, go to Settings > Integrations > API.
  2. Generate your API key.

Note: API access may require a higher-tier plan.

3.2 Use a Script to Fetch Responses

You can use Python, Apps Script, or any language that can call an API and write to Google Sheets. Here’s a basic breakdown using Python:

Sample approach: - Use requests to call Survicate’s “List Responses” endpoint. - Parse the response JSON. - Use gspread to write data to Google Sheets via the Google Sheets API.

Skeleton Python example (not plug-and-play):

python import requests import gspread from oauth2client.service_account import ServiceAccountCredentials

Survicate API setup

API_KEY = 'your-survicate-api-key' SURVEY_ID = 'your-survey-id' url = f"https://api.survicate.com/v1/surveys/{SURVEY_ID}/responses"

headers = {"Authorization": f"Bearer {API_KEY}"} response = requests.get(url, headers=headers) data = response.json()

Google Sheets setup (simplified)

scope = ['https://spreadsheets.google.com/feeds', 'https://www.googleapis.com/auth/drive'] creds = ServiceAccountCredentials.from_json_keyfile_name('credentials.json', scope) gc = gspread.authorize(creds)

sheet = gc.open('Your Google Sheet Name').worksheet('Sheet1')

Write data (you’ll need to parse it into rows)

for response in data["responses"]: row = [response["answers"].get("question1"), response["answers"].get("question2")] # etc. sheet.append_row(row)

Pro tips: - You’ll need to set up Google Cloud credentials for Sheets access. - Handle API pagination if you have lots of responses. - Schedule this script using cron (Linux) or Task Scheduler (Windows) for automation.

Honest take:

  • Pros: Total control, can backfill history, handles big surveys.
  • Cons: Not for beginners. Requires setup and occasional maintenance. If Survicate or Google changes their API, your script could break.

What About Third-Party Tools and Add-Ons?

You’ll see lots of “no-code” tools promising to sync Survicate and Google Sheets. Most just use the API or Zapier under the hood. They’re fine if you want a point-and-click UI and don’t mind paying a monthly fee. But honestly, you’re just paying for convenience—and you still need to trust a middleman with your data.

Verdict: If manual download or Zapier does what you need, skip the add-ons.

Common Pitfalls (and How to Dodge Them)

  • Survey Changes: If you edit a survey’s questions, automations (Zapier, scripts) can break or misalign columns.
  • Data Volume: Large surveys can hit API rate limits or Zapier task caps.
  • Formatting Gotchas: Exports may jumble multiple-choice answers or custom fields. Always check your sheet after the first run.
  • Privacy: Don’t dump personal data into a public or shared Google Sheet.

Quick Recap: Pick the Right Approach

  • Manual Export: Best for one-offs and small jobs.
  • Zapier: Good for live, ongoing surveys, as long as you don’t mind its quirks.
  • API/Scripting: For power users or teams who want total control.

If you’re not sure, start manual. If you find yourself repeating the same clicks every week, then consider automation.

Keep It Simple (and Don’t Overthink It)

Getting Survicate data into Google Sheets doesn’t have to be a project that eats up your week. Start with the basics, see what you actually need, and only automate when it’s saving you real time. Most of the fancy integrations are just wrappers around the same exports and APIs—don’t let the buzzwords distract you from what works.

Need to analyze your survey data? Download, import, and get to work. If that gets tedious, then you’re ready for step two. Until then, keep it simple.