So you’ve got a pile of fresh leads sitting in Aeroleads, and now you need to get them into your CRM—without wasting hours on copy-paste or wrestling with broken imports. If you’re a sales rep, marketer, or founder who just wants the data where you need it, this guide’s for you. We’ll walk through the simplest ways to export lead data from Aeroleads and get it into your CRM, flag what actually works (and what’s a waste of time), and call out “pro tips” to save you some hassle.
Why bother exporting? (And why it can be annoying)
Let’s be honest: Aeroleads is great for finding contact details, but it’s not a CRM. You want your leads in a real system—like HubSpot, Salesforce, Pipedrive, or even a spreadsheet—where you can track conversations, tasks, and deals. The problem? Exporting and importing can get messy fast. Fields don’t always match up, data can get lost, and some integrations just don’t work like the marketing says they do.
The goal here: Get your leads from Aeroleads into your CRM quickly, with as little cleanup as possible.
Step 1: Prep your lead data in Aeroleads
Why bother prepping?
Garbage in, garbage out. If your lead data is a mess before export, it’ll be even worse in your CRM. Spend five minutes here and save yourself hours of cleanup later.
Do this: - Review your Aeroleads list. Remove duplicates and obvious junk leads. - Standardize fields as much as possible (e.g., make sure phone numbers are formatted consistently). - Decide what you actually want to export. More data isn’t always better—export what you’ll use.
Pro tip:
Don’t trust that every exported record will have every field filled out. Aeroleads pulls what it can find—sometimes you’ll get an email, sometimes just a LinkedIn URL.
Step 2: Export your leads from Aeroleads
Aeroleads offers a few export options, but not all of them are created equal. Here’s what you need to know.
Option 1: CSV export (most reliable)
- Go to your list in Aeroleads.
- Click the “Export” button (often at the top-right).
- Select “Export as CSV.”
- Download the file to your computer.
Why use CSV?
It’s the lowest common denominator—every CRM can import CSVs. It’s also the best way to see exactly what you’re exporting.
Heads up:
CSV files are just spreadsheets. Open the file before importing to check for weird characters, missing data, or broken rows.
Option 2: Direct CRM integrations (when they work)
Aeroleads claims to support direct pushes to certain CRMs (like Salesforce, HubSpot, Zoho, etc.). In reality, these integrations can be hit or miss—sometimes they only send over basic contact info, or they break when field names don’t match.
If you want to try it: - Go to “Integrations” in Aeroleads. - Connect your CRM account (you’ll probably need to log in and grant access). - Choose which list or leads to export. - Start the export and cross your fingers.
Caveats: - You rarely get to map fields ahead of time—so data can end up in the wrong place. - If your CRM setup is customized, expect problems.
Option 3: Zapier or third-party workflows (for advanced users)
If you’re comfortable with a tool like Zapier, you can set up an automation to send new Aeroleads contacts to your CRM. But honestly, for most people, this is overkill—especially for one-off or occasional exports.
When to consider this? - You’re exporting leads often (daily/weekly). - You want to automate the process end-to-end. - You don’t mind troubleshooting when the “zap” breaks.
Otherwise?
Stick to CSV and manual import. It’s faster and less likely to break.
Step 3: Clean up your CSV (don’t skip this)
Before you import, open your CSV in Excel or Google Sheets. Look for:
- Blank rows or columns: Delete them.
- Weird characters: Sometimes data will have extra commas or formatting issues.
- Duplicate entries: Easy to miss—sort by email and remove any repeats.
- Field names: Make sure the headers match what your CRM expects (e.g., “First Name,” “Email”).
Pro tip:
If your CRM requires certain fields (like “Company Name” or “Email”), make sure every lead has these filled in. Otherwise, the import will fail or leave you with half-baked records.
Step 4: Import your leads into your CRM
This will depend on which CRM you use, but the basics are the same:
-
Find the “Import” feature
Usually, there’s an “Import” or “Add contacts in bulk” button somewhere in your CRM’s contacts or leads section. -
Upload your CSV
Follow the prompts to select your freshly cleaned CSV file. -
Map your fields
Most CRMs will show you a screen where you match CSV columns to CRM fields. This is where mismatches happen—take your time. -
For example, “PersonEmail” in your CSV should match to “Email” in your CRM.
-
Ignore fields you don’t care about.
-
Check for errors
Most CRMs will flag missing required fields or formatting problems. Fix these before finalizing the import. -
Start the import
Hit “Import” and wait. With large lists, this can take a few minutes. -
Review the results
After the import, spot-check a handful of records in your CRM. If something’s off, it’s better to catch it now.
If you’re using these popular CRMs:
- HubSpot: Offers a very forgiving import tool. You can undo imports if you mess up.
- Salesforce: Can be picky about field mapping and data types. If you hit a wall, try importing just a handful of records first.
- Pipedrive: Straightforward import, but custom fields can trip you up. Make sure to create any custom fields before importing.
- Zoho CRM: Similar to HubSpot, but will reject rows with missing required fields.
Step 5: Tidy up and sanity-check
After import, do a quick audit:
- Did the right fields make it over?
- Are phone numbers, emails, and names in the right place?
- Are there duplicates?
If you see weirdness, don’t panic. Most CRMs let you delete bad imports and try again, or merge duplicates.
Pro tip:
Tag or label this batch of imported leads so you can find them later (and fix issues if needed).
What to ignore (and what not to stress about)
- Don’t obsess over every field. Most sales teams use 5–10 fields at most. The rest is noise.
- Don’t get seduced by “one-click” integrations. They rarely work perfectly unless your CRM setup is 100% stock.
- Don’t expect perfection. Manual review is part of the process. You’ll always have to tweak something.
Common headaches (and how to fix them)
- Emails missing or wrong: Aeroleads scrapes public info. Sometimes it guesses. Always sanity-check before importing.
- Phone numbers not formatted right: Use Excel/Google Sheets to clean up formats. Don’t expect Aeroleads to standardize for you.
- CRM rejects the import: Usually because of missing required fields or bad formatting. Review error messages—they usually tell you what’s wrong.
- Duplicates everywhere: Importing the same CSV twice, or importing leads already in your CRM, can create a mess. Use your CRM’s “deduplicate” feature if it has one.
Keep it simple, and iterate
Exporting leads from Aeroleads to your CRM doesn’t need to be a project. Start with a small batch, keep your process simple, and don’t sweat the stuff that doesn’t matter. Once you’ve got a workflow that works, stick with it—and tweak as you go. The end goal is real conversations with leads, not perfect spreadsheets.
Happy exporting.