If you build presentations in Decktopus, you probably want to send them to clients—without having your slides floating around the internet, getting copied, or lost in someone’s inbox. Whether you're a freelancer, consultant, or just someone who wants to keep control of your work, here's the straight-up guide to exporting and sharing Decktopus presentations securely.
Why Secure Sharing Matters
Let’s be honest: Not every client is careful with your slides. Files get forwarded, random people get access, and before you know it, your branding or confidential info is out there. Even if you trust your client, you can’t control what happens after you hit “send.” So, exporting and sharing the right way isn’t just a nice-to-have—it’s your best shot at protecting your work and your reputation.
Step 1: Get Your Presentation Ready in Decktopus
Before you share, make sure your deck is ready to go. This sounds obvious, but if you’re about to send it to a client, you don’t want typos, broken links, or private notes showing up.
- Double-check your content: Review slides for errors and sensitive info.
- Preview mode: Use Decktopus’s preview to see exactly what your client will see.
- Finalize branding and design: Clean up any placeholder text or off-brand colors.
Pro tip: Don’t count on “fixing it later.” Once a file is out there, you can’t unsend it.
Step 2: Decide on Export vs. Share Link
Decktopus [decktopus.html] gives you two main ways to share: - Export the file (PDF, PPTX, sometimes as images) - Share a live link (view or edit access via Decktopus)
Each has its pros and cons:
| Method | Pros | Cons | |------------------|--------------------------|--------------------------------------| | Export (PDF/PPT) | Client can keep a copy | You lose control over the file | | Share link | You can update/revoke | Client needs internet, may dislike logging in |
Honest take: If you need total control, use the share link. If your client is old-school or tech-averse, they’ll probably ask for a file—just know you can’t pull it back once it’s sent.
Step 3: Exporting Your Decktopus Presentation
Here’s how to export:
- Open your presentation in Decktopus.
- Look for the Export or Download button—usually at the top right.
- Choose your format:
- PDF: Best for sharing finished, uneditable slides.
- PPTX (PowerPoint): Lets the client edit, but also exposes all your work.
- Image formats: Rarely needed, but available if you just want static slides.
Things to watch out for: - Animations/transitions may not export perfectly. Always check the exported file before sending. - Fonts and formatting can shift. What looks good in Decktopus may not look perfect in PowerPoint or PDF—especially with custom fonts. - Exported files can be easily forwarded or altered. If you need to lock things down, PDF is safer than PPTX, but nothing is foolproof.
Step 4: Sharing a Secure Decktopus Link
If you want to keep control (and be able to update or revoke access), sharing a Decktopus link is the way to go.
- Click “Share” inside your Decktopus presentation.
- Choose your link settings:
- View only: Most secure—clients can see but not edit.
- Edit: Only use if you truly want them making changes.
- Set a password or access controls (if available):
- Some Decktopus plans let you add a password or restrict by email—use this if you’re handling confidential info.
- You can also set expiration dates for links on higher-tier plans.
- Copy the link and send it directly to your client.
- Avoid posting links in public forums or on your website unless you want anyone to see it.
Pro tip: Always test your link in an incognito/private browser window before sending. This helps you catch accidental permissions or broken links.
Step 5: Sending the Presentation to Your Client
Now you’ve got your export or link, but don’t just fire it off in a generic email. Here’s how to do it right:
- Use a clear, direct subject line. (“Q2 Pitch Deck for Review” beats “Here’s that thing…”)
- Explain what you’re sending and any password/protection details.
- If you’re sending a link, mention any expiration dates or viewing restrictions.
- Remind them not to forward the file or link if confidentiality matters.
Honest take: Most clients won’t read long disclaimers. If security really matters, say so directly and keep instructions simple.
Step 6: Following Up and Managing Access
Once you’ve shared, your job isn’t done. You need to know what happens next.
- Monitor activity (if available): Some Decktopus plans let you see who’s viewed your presentation.
- Revoke access if needed: If a deal falls through or you sent the wrong link, revoke access or update the password.
- Update the deck in real-time: If you shared a live link, you can keep tweaking your presentation—clients will always see the latest version.
- Keep your own copy. Always save an export for your records—just in case.
Pro tip: If you’re sharing something really sensitive, don’t rely on technology alone. Have a frank conversation with your client about how you want the file handled.
What Works, What Doesn’t, and What to Ignore
- Works: Passwords, expiring links, and view-only permissions are simple ways to keep things semi-secure.
- Doesn’t work: Watermarks, disclaimers, or “please don’t share” notes—if someone wants to leak your deck, they will.
- Ignore: Overcomplicated rights management tools. Unless you’re in legal or finance, they’re usually more hassle than they’re worth.
Real-World Scenarios (And What to Do)
- Client wants a PowerPoint file: Explain that it’s editable and out of your control. Offer a PDF if you want to keep things locked down.
- You need to update the deck after sending: If you sent a live link, just make changes in Decktopus—the client sees updates instantly. If you exported a file, you’ll have to resend.
- Client “can’t open the link”: Double-check permissions and walk them through it. Sometimes browser issues or firewalls get in the way—have a PDF backup ready.
Quick FAQs
Q: Is a Decktopus live link really secure?
A: It’s as secure as your settings. Passwords and restricted access help, but nothing is bulletproof.
Q: Can I stop a client from screenshotting or recording my deck?
A: Nope. If they can see it, they can copy it. All you can do is make it harder.
Q: Should I bother with watermarks?
A: Only if you’re paranoid about branding. Most clients find them distracting.
Wrapping Up: Keep It Simple, Iterate, and Don’t Overthink It
Exporting and sharing Decktopus presentations with clients doesn’t have to be a headache. Pick the method that matches your comfort level—PDF for more control, live link for flexibility. Use passwords and access controls if you’ve got them. But don’t fool yourself: No tech can guarantee total security once someone else has your work. Trust, clear instructions, and a little common sense go further than any software setting.
Remember—keep it simple, improve your process as you go, and don’t waste time chasing perfect security if your content doesn’t truly demand it. Your time’s better spent making great presentations, not wrestling with file permissions.