Let’s be real: Nobody wants to waste a morning wrestling with clunky exports or reformatting survey data just to share it with their team. If you’re running surveys with Qualaroo, the good news is exporting results is pretty straightforward—if you know where to look and what to avoid. This guide is for marketers, product folks, or anyone who needs to get actionable feedback from Qualaroo into the right hands, fast.
No fluff, no vague promises—just a step-by-step on how to get your Qualaroo data out, make it usable, and actually share it without losing your mind.
1. Get Your Bearings: What Qualaroo Actually Exports
First, a quick reality check. Qualaroo data exports aren’t magic. Here’s what you’ll get:
- Question and Answer Data: Every question, every response. Open-ended answers, multiple choice, etc.
- Timestamps: When each response was submitted.
- Visitor Info: Some basic metadata (location, device type, sometimes referral source).
But: - You don’t get fancy charts or dashboards in the export. Just raw data. - If you want to wow your team with graphs, you’ll need to work a bit after the export.
Pro Tip: Before exporting, double-check your survey has actually collected enough responses to be meaningful. There’s nothing worse than sharing a spreadsheet with ten half-baked answers.
2. Exporting Your Survey Results from Qualaroo
Ready? Here’s how to pull the data:
Step 1: Log in and Find Your Survey
- Log into your Qualaroo dashboard.
- Head to the “Surveys” tab.
- Click on the survey you want to export.
Step 2: Go to Results
- Look for the “Results” or “Responses” section. (Qualaroo sometimes tweaks the UI, but it’s usually obvious.)
Step 3: Export Options
- Look for an “Export” button or download icon—usually at the top right of the results page.
- Choose your format. Qualaroo typically offers:
- CSV (most common; works everywhere)
- XLS/XLSX (good if your team lives in Excel)
- Click to download. That’s it—you’ve got your data.
Heads up: If you have a huge survey, the export might take a minute or two. Don’t panic.
What If You Don’t See Export Options? - Some lower-tier Qualaroo plans restrict exporting. If you don’t see the option, check your subscription. You might need to upgrade, which—let’s be honest—can be annoying if you only need this once.
3. Cleaning Up the Data (Optional, but Worth It)
Don’t just send raw CSVs to your marketing team. Unless they love spreadsheets more than coffee, you’ll want to clean things up.
What to Tidy
- Remove Test Responses: Filter out anything that’s clearly a test or spam.
- Rename Columns: Make the questions clear (e.g., “What did you like?” instead of “Q2”).
- Summarize Open-Ended Answers: Highlight trends or group similar responses.
Quick Ways to Clean Up
- Open the CSV in Excel or Google Sheets.
- Use filters to cut out junk.
- Rename headers for clarity.
- Create a summary tab with top insights, if you’re feeling generous.
Pro Tip: If you have lots of open-ended feedback, use a free word cloud tool or just jot down the most common phrases. No need to overthink it.
4. Sharing the Results With Your Team
There’s more than one way to share survey results. Which one you pick depends on your team’s style, what they actually care about, and how much time you want to spend.
Option 1: Share the File Directly
- Attach the cleaned-up CSV/XLSX to an email or Slack message.
- Add a quick summary in the message: “Here are the latest Qualaroo survey results—see the ‘Summary’ tab for top takeaways.”
When to use: Small teams, or if everyone likes to dig into the data themselves.
Option 2: Use Google Sheets
- Upload your CSV to Google Sheets.
- Share the link with your team (set permissions so folks can’t accidentally break things).
- Use comments or highlights to point out important stuff.
Why bother? It’s easier for everyone to view, especially if people are remote or on different devices.
Option 3: Create a Simple Summary Report
- Copy the key findings into a Google Doc, Notion page, or Slack post.
- Include a few charts or screenshots, but don’t get bogged down in design.
- Link to the full export for anyone who wants to go deeper.
When to use: If your team just wants the highlights, not the raw numbers.
Option 4: Visual Dashboards (the Overkill Option)
- Import the CSV into a tool like Google Data Studio, Tableau, or Power BI for fancier charts.
- This is nice if you’re sharing with execs or need to present data repeatedly, but it’s usually overkill for one-off surveys.
Caution: Don’t spend hours making dashboards unless you’ll actually use them more than once.
5. What Not to Waste Time On
- Don’t chase “real-time” dashboards unless you’re running continuous surveys. For most teams, periodic exports are enough.
- Don’t dump raw data on non-technical teammates. A little cleanup goes a long way.
- Don’t over-interpret small sample sizes. If you’ve only got a handful of responses, treat them as directional, not gospel.
6. Pro Tips for Smoother Sharing
- Automate, if it makes sense: If you run regular surveys, set up a recurring export reminder or automate with a tool like Zapier (if you’re on a plan that supports integrations).
- Make a template: Have a standard format for sharing survey results so your team knows what to expect.
- Keep privacy in mind: Don’t share respondent emails or sensitive info unless it’s absolutely necessary (and allowed).
7. Troubleshooting Common Headaches
- Export won’t download: Try a different browser or clear your cache. Qualaroo’s export tool can be finicky.
- Weird characters in CSV: Open in Google Sheets rather than Excel, or make sure you’re using the right character encoding (UTF-8 is safest).
- Missing responses: Check survey filters in Qualaroo; sometimes you’re only seeing a subset.
8. Frequently Asked Questions
Can I export only certain responses, like from a specific date range? - Usually, yes—Qualaroo lets you filter responses by date or question before exporting. Make sure you set those filters first.
Can I automate exports? - Not directly in Qualaroo’s basic UI, but higher-tier plans or integrations (Zapier, API access) can help. Most folks just export manually.
Is there a risk of sharing sensitive info? - Qualaroo doesn’t collect a ton of PII by default, but always check your export for emails or identifying data before sharing.
What if my team wants charts? - You’ll need to make them after export. Excel, Google Sheets, or free online tools can do the job quickly.
Keep It Simple—And Iterate
Exporting and sharing Qualaroo survey results shouldn’t be a headache. Stick to a simple process: export, clean up, share, repeat. The goal isn’t to create a perfect report every time—it’s to get useful feedback in front of the people who can act on it. Start simple, and if your team needs more, you can always get fancier next time.
Now go share those insights—without the spreadsheet drama.