So you’ve built a slick interactive presentation in Popcomms and now you want to get it in front of prospects—without blowing up their inbox, sending something that won’t open, or losing all the interactive magic that made Popcomms worth using in the first place. This isn’t just about emailing a PDF and hoping for the best. It’s about actually getting your audience to use what you send.
This guide is for anyone—sales teams, marketers, or anyone else—who needs to export and share Popcomms presentations in a way that works in the real world. I’ll walk you through your options, what to watch out for, and how to avoid headaches later.
Step 1: Decide How You’ll Share
The way you export your Popcomms presentation depends entirely on how your prospect will view it. Here’s the honest rundown:
- Will they interact with it live (like on a call)?
- Are you sending it for them to browse themselves?
- Do they need offline access, or will they be online?
- Is security or privacy a big concern?
Get clear on this before you touch the export button. If you’re not sure, ask. You don’t want to spend an hour exporting a fancy interactive deck only to find out their IT blocks cloud links, or they’re using ancient hardware that struggles with anything but PDFs.
Pro tip: If you’re sending to a big company, assume their IT setup is locked down. Links get blocked, downloads get scanned, and new software is a no-go.
Step 2: Know Your Export Options in Popcomms
Popcomms gives you a few main ways to export or share your interactive presentations. Here’s what actually matters:
A. Share a Web Link (Best for Most Cases)
This is usually the simplest. Popcomms lets you publish your presentation to a secure web link. Send that link to your prospect, and they can open it in any modern browser.
Pros: - No downloads or installs needed. - Keeps all the interactive features. - You can update the content—even after sending the link. - You might get analytics (who opened it, how long they spent).
Cons: - Requires an internet connection. - Some IT departments may block unknown links. - Security depends on how Popcomms sets up access (public link, password, etc.).
How it works: 1. In Popcomms, click “Share” or “Publish.” 2. Choose the web link or "Share via link" option. 3. Set privacy settings (public, password-protected, etc.). 4. Copy the link and send it to your prospect.
When to use: Whenever possible. It’s the least likely to break and the most future-proof.
B. Export as an Offline Package (For Tricky IT Setups)
If you know your recipient can’t access outside links, Popcomms can export your presentation as a standalone package. This is usually a zipped folder with an HTML file and assets inside.
Pros: - Works without internet (mostly). - Keeps interactivity. - No need to install extra software.
Cons: - File size can be big (not great for email). - Some firewalls still block HTML files or zipped folders. - Not as simple as “just click a link.”
How it works: 1. In Popcomms, look for “Export for offline” or “Export as HTML package.” 2. Download the zipped folder. 3. Send it via a file-sharing service (Dropbox, OneDrive, WeTransfer). 4. Instruct your recipient to unzip and open the main HTML file in their browser.
When to use: If your prospect can’t access cloud links, or you want them to have a copy they can run offline.
C. Export as PDF (If All Else Fails)
Yes, you can export your Popcomms presentation as a static PDF. But all the interactive bits—animations, clickable paths, embedded video—will be lost. It’s a fallback, not a first choice.
Pros: - Universally viewable, even on old devices. - Easy to print or attach to email.
Cons: - All interactivity is gone. - No analytics, updates, or fancy features. - Can look pretty flat compared to what you built.
How it works: 1. In Popcomms, pick “Export as PDF.” 2. Choose your pages/slides. 3. Save and send.
When to use: Only if your prospect can’t (or won’t) use anything else.
Step 3: Prep Your Presentation for Export
Before you hit export, double-check a few things:
- Test all links and interactive paths. What works in the editor may not always work in the export.
- Check for embedded media. Videos, audio, or external links might not work offline, or could break if the path changes.
- Set a strong cover/title slide. First impressions still matter, even if it’s interactive.
- Trim the fat. The more you add, the bigger (and slower) your export. If you’ve got huge video files, compress them.
- Check privacy settings. Don’t accidentally make something public if it’s supposed to be private.
Pro tip: Export and open it yourself—on a different device if possible. You’ll catch broken links or missing content before your prospect does.
Step 4: Send It the Right Way
How you send your Popcomms presentation matters almost as much as how you export it.
If You’re Sharing a Web Link
- Paste the link into a short, clear email. Explain what it is, how to view it, and that it’s safe.
- Avoid burying the link in big files or attachments. Most people ignore those.
- Mention if it needs a password or special access.
If You’re Sending an Offline Package
- Use a trusted file-sharing service. Dropbox, OneDrive, Google Drive, or WeTransfer all work.
- Give clear instructions. E.g., “Unzip the folder, then double-click ‘start.html’ to open in Chrome.”
- Warn about possible firewall issues. Some setups block HTML files by default.
If You’re Sending a PDF
- Just attach it directly. No need for fancy instructions.
- Don’t oversell it. If it’s just a PDF, set expectations accordingly.
Pro tip: Always follow up. Even the best presentation will get ignored or lost if you don’t nudge your prospect a day or two later.
Step 5: Avoid Common Pitfalls
Here’s what trips people up when exporting and sharing Popcomms presentations:
- Assuming everyone has the same tech you do. Test on different devices/browsers.
- Forgetting about file size limits. Many corporate inboxes reject attachments over 10-20MB.
- Overcomplicating things. Don’t send three different versions “just in case.” Pick the one that works best for your prospect.
- Being vague in your email. “See attached” isn’t enough. Say what’s inside, why it matters, and how to view it.
- Ignoring analytics. If Popcomms gives you viewer stats, use them. If no one opens your presentation, you need to know.
Step 6: What to Ignore
You don’t need to chase every possible export format, or stress about pixel-perfect design tweaks. Focus on:
- Clarity: The message should be obvious, not just the visuals.
- Functionality: If your fancy interactive feature doesn’t work outside the editor, cut it.
- Simplicity: The fewer steps for your prospect, the better.
Final Thoughts: Keep It Simple, Iterate Quickly
The best Popcomms presentations are the ones that actually get viewed and used—not the ones that win design awards. Don’t overthink the export process. Pick the sharing method that fits your prospect’s reality, test it, and move on. If you get feedback (good or bad), tweak your next export accordingly.
Simple wins. Get it in front of prospects, see how they respond, and adjust as you go. That’s how you actually close deals with interactive presentations—not by chasing perfection.