If you’re using PostHog to track what’s happening in your product but struggling to actually get those insights in front of your team, you’re not alone. It’s a powerful tool, but the “aha!” moments don’t help much if they’re stuck on your dashboard. This guide is for product managers, growth folks, and anyone who’s tired of saying “I’ll just screenshot it.” Here’s how to get data out of PostHog and into your team’s hands—without unnecessary headaches.
1. Figure Out What You Actually Need to Share
Before you mess with exports or integrations, get clear on what you want to share. Sounds obvious, but PostHog can spit out a lot of data, and not all of it is worth anyone’s time.
- Are you sharing a one-off finding, like “Signups dropped 20% last week”?
- Do you want a live dashboard your team can check themselves?
- Is this for an exec update, a design review, or a weekly team email?
Pro tip: Don’t overwhelm people. Focus on the 1-2 metrics or charts that actually spark action or discussion.
2. Exporting Insights Directly from PostHog
You’ve got a chart, funnel, or dashboard in PostHog that you want to pull out. Here’s what’s actually possible, and what’s just wishful thinking.
Exporting as CSV
For most charts and trends, PostHog lets you export the raw data as a CSV. This works well for folks who want to slice and dice in Excel or Google Sheets.
How to do it: 1. Open the insight or dashboard in PostHog. 2. Look for the “More” (three dots) menu near your chart. 3. Click Export as CSV. 4. Download the file and share however you like.
What works:
- Great for number crunchers or if you need to attach something to an email.
- Simple, no setup.
What doesn’t:
- You lose the visualization—just numbers.
- Not great for sharing with people who want pretty charts.
Sharing a Link to a Live Insight
If your team has PostHog accounts, the easiest way is usually just sharing a link.
How to do it: 1. Copy the URL from your browser’s address bar when viewing your insight or dashboard. 2. Paste it in Slack, an email, or wherever your team hangs out.
What works:
- Always up-to-date.
- Good for ongoing monitoring.
What doesn’t:
- Only works if everyone has access and knows how to navigate PostHog.
- Permissions can trip people up—double check who can see what.
Taking a Screenshot (Yes, Really)
Sometimes, the best move is just grabbing a screenshot of the chart or dashboard.
How to do it: 1. Use your favorite screenshot tool (Snipping Tool, macOS shortcut, etc.). 2. Paste directly into Slack, Notion, or an email.
What works:
- Fast and brainless.
- Anyone can see it.
What doesn’t:
- Not interactive.
- Out of date as soon as you share it.
3. Automate Sharing with Scheduled Reports
If you find yourself sending the same chart every Monday, it’s time to automate.
PostHog’s Scheduled Reports
PostHog lets you set up recurring email reports for dashboards.
How to do it: 1. Open the dashboard you want to share. 2. Click the “More” menu (three dots). 3. Select Subscribe or Schedule report (wording may change based on your version). 4. Choose who should get the emails and how often (daily, weekly, etc.).
What works:
- Sends a snapshot of the dashboard straight to inboxes.
- Keeps everyone in the loop—no manual work.
What doesn’t:
- Limited formatting/customization.
- Only works for dashboards, not individual charts.
- If your dashboard is cluttered, so are your emails.
Watch out for:
- People ignoring auto-emails. Make sure reports are actually useful, not just noise.
4. Integrate with Tools Your Team Already Uses
A lot of teams live in Slack, Notion, or project management tools. PostHog has some integrations, but don’t expect magic.
Slack Integration
PostHog’s Slack integration lets you send notifications for certain events or anomalies, but it doesn’t (yet) let you pipe full charts straight into channels.
How to do it: 1. Go to Project Settings > Integrations in PostHog. 2. Find Slack and connect your workspace. 3. Set up alerts for things like spikes or drops in events.
What works:
- Good for “heads up” alerts (e.g., “Signups spiked 50%!”).
- Notifies the right people fast.
What doesn’t:
- Not for regular chart sharing.
- Formatting is basic.
Notion, Google Sheets, and Other Workarounds
There’s no official PostHog-to-Notion or Google Sheets integration as of this writing. If you need charts in those tools, you’ll have to:
- Export as CSV, then upload or paste into your doc.
- Take screenshots for visuals.
- Use the API if you’re technical (see next section).
Honest take:
These workarounds are fine for occasional sharing, but if you’re doing it every day, it’ll get old fast.
5. Advanced: Using the PostHog API for Custom Exports
If you need to automate exports, build dashboards elsewhere, or feed data into your own system, you’ll need the API.
How to do it:
1. Get your API key from your PostHog project settings.
2. Check the PostHog API docs.
3. Use endpoints like /api/insight/ or /api/events/ to pull data.
Example use cases: - Regularly push data into Google Sheets with a script. - Build a custom dashboard in Looker, Tableau, or your own web app. - Send alerts to a tool PostHog doesn’t natively support.
What works:
- Total flexibility.
- Automate anything you want.
What doesn’t:
- You’ll need developer help.
- API can be a bit fussy; expect to tinker.
Skip this unless:
You have a recurring, high-value reason to automate or customize. For most teams, built-in exports and reports are enough.
6. What Not to Bother With (Yet)
You might hear about “embedding live PostHog charts in Confluence” or “auto-syncing with every BI tool.” As of now, these are either unreliable, require lots of glue code, or just aren’t supported. You’re better off with exports, screenshots, or the API for anything fancy.
7. Make Sharing Insights Routine, Not a Chore
A few tips to actually get value from what you share:
- Keep it simple. Don’t dump every chart—pick what matters.
- Add 1-2 lines of context. “Signups dropped 20% after the new paywall” beats a chart alone.
- Ask for input. Sharing insights isn’t just a broadcast. Use it to start a conversation.
Wrapping Up: Don’t Overthink It
Getting insights out of PostHog and in front of your team isn’t about fancy workflows—it’s about making the data useful. Start by sharing a screenshot or a scheduled report. If you need something more advanced, use the API or a quick integration, but don’t build a Rube Goldberg machine unless you have to.
Iterate as you go. The most valuable insights are the ones people actually see—and act on.