How to export and share Clearscope content reports with clients and stakeholders

If you work with clients or need to show content results to your boss, you know the drill: they want proof, not just promises. That’s where Clearscope comes in. It’s a popular content optimization tool, but its real value kicks in when you can actually share those reports with the people who matter—without making a mess or wasting time.

This guide is for writers, SEOs, content managers, and anyone who needs to export and share Clearscope reports without headaches. I’ll walk you through the best ways to do it, what works (and what doesn’t), and how to avoid common pitfalls.

Why share Clearscope reports, anyway?

Let’s get the obvious out of the way: sharing Clearscope (link to Clearscope) reports isn’t just about showing off a grade. You want to:

  • Prove the work you’ve done to clients or leadership
  • Get feedback or sign-off on drafts
  • Show progress and optimization over time
  • Align teams on content quality and next steps

But here’s the thing—Clearscope’s reports are designed for users, not outside viewers. So sharing them can feel clunky if you don’t know your options.

Step 1: Know what you can (and can’t) export from Clearscope

First, don’t waste time hunting for a magic “Export All” button—it doesn’t exist. Clearscope gives you a few options, but they’re limited:

  • Export as .docx (Word) or .txt files
  • Copy and paste the report content into emails, docs, or slides
  • Share a read-only link (if your plan allows it)
  • Screenshots—sometimes, old-school is easiest

What you can’t do: - Export interactive reports (the grading and highlighting don’t carry over) - Easily export to PDF (unless you use your browser’s Print > Save as PDF) - Bulk export multiple reports at once

This isn’t a dealbreaker, but it does mean you’ll need to be intentional about what you share and how you package it.

Step 2: Exporting reports the official way

The most reliable, least messy method is exporting your Clearscope report as a .docx file. Here’s how:

  1. Open your Clearscope report.

  2. Go to your Reports dashboard, click into the one you want.

  3. Click “Export” on the top right.

  4. You’ll see options like “Export as .docx” and sometimes “Export as .txt”.

  5. Download the file.

  6. It’ll save to your computer, ready to share.

Pros:
- Keeps formatting mostly intact. - Easy for clients to open on any device. - Works as a deliverable for contracts or documentation.

Cons:
- Interactive features (like real-time scoring) don’t come through. - The exported file is just the editor content, not the full analysis dashboard.

Pro tip: If your client only cares about the keyword recommendations and final grade, this method is fine. If they want to see the nitty-gritty (like competitor analysis), this isn’t enough.

Step 3: Sharing view-only links (if available)

Clearscope sometimes allows you to generate a shareable, read-only link to a report. This depends on your subscription level—some plans don’t have it.

  1. Find the share option.

  2. Look for a “Share” or “Get shareable link” button in the report view. (If it’s not there, your plan doesn’t support it.)

  3. Copy the link.

  4. This gives you a URL you can send to your client or stakeholder.

  5. Send the link.

  6. Recipients can view (but not edit) the report.

Pros:
- Easiest way to let someone poke around without a login. - Maintains the interactive look and feel.

Cons:
- Not available on all plans. - Can’t control exactly what’s visible—if you want to redact sensitive info, this isn’t ideal. - If the client isn’t technically savvy, even a read-only interface might confuse them.

Heads up: Shareable links do expire or can be revoked by admins. Don’t rely on them for long-term documentation.

Step 4: Screenshots and custom exports

If you want to highlight specific parts—like the Content Grade, keyword recommendations, or competitor list—screenshots are your friend.

  1. Zoom into what matters.

  2. Crop out the noise; nobody needs to see your whole browser.

  3. Take clean screenshots.

  4. Use your OS shortcut (like Shift+Cmd+4 on Mac or Snip & Sketch on Windows).

  5. Drop them into a doc, slide, or email.

  6. Add context or a caption so people know what they’re looking at.

Pros:
- Total control over what you share (great for privacy). - Fast for one-off updates.

Cons:
- Not scalable for big projects. - Not interactive—just a static image.

Pro tip: Use screenshots when you only need to show a highlight (like “We went from a B+ to an A!”) and don’t want to confuse people with the whole report.

Step 5: Copying and pasting report sections

Sometimes, you just want the key details, not the whole export. Here’s how to grab what you need:

  1. Highlight the section (like keyword list, grade, or insights).
  2. Copy it (Ctrl+C / Cmd+C).
  3. Paste into your preferred format.
  4. Google Doc, email, or even a project management tool.

When to use this: - You’re building a larger client report that includes data from other tools. - The client wants a summary, not a deep dive. - You want to customize the look (add your logo, notes, etc.).

Drawback:
Formatting can get wonky, especially with tables or charts. Always double-check how it looks before sending.

Step 6: Turning exports into client-friendly deliverables

Clients don’t want homework. They want clear, simple proof you’re on top of things. Here’s how to make your exports actually useful:

  • Summarize, don’t dump.
    Don’t just send a raw export. Add a quick note: “We improved your blog post’s Content Grade to A. Here’s what changed.”

  • Combine with other data.
    If you’re already sending SEO or traffic reports, weave in the Clearscope insights. Context matters.

  • Keep formatting simple.
    Fancy layouts look good in agency pitch decks but are a pain for busy execs. Stick to clean docs or slides.

  • Use version control.
    If there are multiple rounds of edits, label your exports clearly: “Draft_v2_Clearscope_Optimized.docx”

What doesn’t work (and what to skip)

  • Don’t try to automate too much.
    Clearscope isn’t designed for Zapier automations or bulk exports. You’ll waste more time than you save.

  • Skip the “all-in-one” dashboards
    Unless your client specifically asks for them, don’t bother building dashboards just to house Clearscope exports.

  • Don’t overwhelm with detail.
    Most clients care about the grade, the keyword fit, and maybe a quick before/after. The rest is for your own process.

Real-world tips for smoother sharing

  • Check client access needs upfront.
    Some want to poke around in the report; others just want a summary. Ask before you export.

  • Keep a template handy.
    Save yourself time by creating a basic report template in Google Docs or Word. Drop in exports, screenshots, and notes.

  • Archive exports.
    Store past reports in a shared folder (like Google Drive) so you can quickly resend if asked.

  • Don’t oversell the tool.
    Clearscope is helpful, but it’s not magic. Be honest about what the grade means—and what it doesn’t.

Wrapping up: Keep it simple, iterate as you go

Exporting and sharing Clearscope reports doesn’t have to be a chore. Start with the basic export, add a summary, and don’t stress about making it perfect. As you work with more clients or teams, you’ll find your own rhythm—just remember: clear beats clever, and nobody ever asked for a 14-page SEO appendix.

If you’re ever stuck or a client asks for something weird, try it once and see if it’s worth repeating. Most of the time, keeping things straightforward saves you hours—time you can spend actually improving content, not chasing your tail with exports.