You’ve cleaned your email list with Emaillistverify, but now what? If you’re looking to actually use that clean data (or just want to stop staring at a dashboard), this guide’s for you. I’ll walk you through exporting your results, what each file does (and doesn’t) mean, and how to actually make sense of the data—without getting lost in the weeds. Whether you’re managing marketing campaigns, prepping for a CRM import, or just sick of email bounces, you’ll find the practical stuff here.
Step 1: Finish Cleaning Your List in Emaillistverify
First things first: make sure your list is actually done processing. Emaillistverify (here’s their homepage) is pretty straightforward, but there are a few things to look out for:
- Processing can take a while. If you uploaded a big list, double-check that the status says “Completed.” If it says “Processing” or “Queued,” you’ll have to wait it out.
- Check the summary. Emaillistverify splits results across categories like “Valid,” “Invalid,” “Catch-All,” “Disposable,” and “Unknown.” If you see all zeros or numbers that don’t add up, something probably went wrong with your upload.
Pro tip: Before you export, click into the summary view—they’ll sometimes flag problems (like a file that was mostly undeliverable addresses or weird formatting). Fix those first to avoid wasting time later.
Step 2: Exporting Your Cleaned Email List
Here’s how to get your data out—without accidentally grabbing the wrong thing.
1. Go to the Results Section
- Log in.
- Click Email Verifier > My Lists in the sidebar (they occasionally change this wording, but it’s always under something like “Lists” or “Results”).
- Find your finished list.
2. Choose the Right Export Option
You’ll see options like “Export All,” “Export Valid,” “Export Invalid,” etc. Here’s what actually matters:
- Export Valid: These are emails you can safely send to. Start here.
- Export All: Useful if you want to analyze the whole list yourself, including the bad and risky emails.
- Export Custom: You can pick specific categories (like “Catch-All” or “Disposable”), but honestly, most people just need “Valid.”
What to ignore: Don’t bother with “Export Invalid” unless you have a weird edge case. There’s usually no good reason to keep emailing addresses that failed.
3. Download Your File
- Click your export choice. It’ll give you a CSV file.
- Check the download. Sometimes, big lists get zipped—unzip before opening.
- Open it in Excel, Google Sheets, or your favorite spreadsheet program.
Gotcha to watch for: If the download fails or is missing rows, try exporting again. Emaillistverify has occasional hiccups with large lists.
Step 3: Understanding the Exported Data
Now, let’s look at what you actually get in the CSV—and what’s worth paying attention to.
Common Columns
You’ll usually see:
- Email: The address itself.
- Status: “valid,” “invalid,” “catch-all,” “unknown,” etc.
- Sub-status: Tells you why an address was flagged (e.g., “role_based,” “disposable,” “syntax_error”).
- Other columns: Sometimes you’ll get “domain,” “user,” or notes like “free email provider.”
What Matters
- Only send to “valid” emails. Anything else is a risk—either it’ll bounce, hit a spam trap, or just disappear into the void.
- “Catch-all” addresses: These are tricky. Some servers accept all mail, even to fake addresses. Use with caution. If your sender reputation is on the line, avoid them unless you know the domain is good.
- “Disposable” and “role-based” (like info@, sales@): Skip these for most campaigns. They rarely convert and can hurt deliverability.
- “Unknown”: Emaillistverify couldn’t decide—either the server didn’t respond, or something was off. Treat these as risky.
Pro tip: Always keep a backup of your full results. If you accidentally delete or overwrite your “valid” list, you’ll want to be able to re-filter.
Step 4: Analyzing Your Cleaned List
Exporting’s the easy part. Here’s how to make sense of the results and actually improve your email outcomes.
1. Calculate Your List Health
- Open your exported file.
- Count how many emails are “valid” vs. everything else.
- Calculate your valid rate:
Valid Rate (%) = (# of valid emails / total emails submitted) * 100
What’s a good valid rate? - 95%+ is great (for a list you collected yourself). - Below 80%? Your list is probably old, bought, or just messy. Might need to rethink your sources.
2. Spot Patterns
- Are lots of emails “role-based” or “disposable”? That’s a sign your signup form needs tweaking (maybe add a CAPTCHA or block certain domains).
- High “catch-all” or “unknown” counts? Could mean you have a lot of company domains, or folks are trying to hide from marketing emails.
3. Remove Bad Emails from Your Systems
Before importing the “valid” list back into Mailchimp, HubSpot, Salesforce, or wherever:
- Double-check formatting: Make sure no blank rows or weird characters snuck in.
- Remove duplicates: Emaillistverify usually does this, but it’s worth another pass.
- Backup: Keep your original and cleaned lists somewhere safe.
4. Optional: Advanced Analysis
If you want to go deeper (not everyone needs to):
- Break down by domain: Are a lot of invalids from one company or provider? Maybe they changed their email setup.
- Check engagement rates: After your next campaign, compare bounce rates and opens for “valid” vs. “catch-all” or “unknown” (if you took the risk).
- Automate future cleaning: Set a reminder to re-verify your list every few months. Don’t trust a list that’s been sitting for a year.
Step 5: What to Ignore (and Why)
There’s a lot of noise around email list hygiene. Here’s what you can skip:
- Don’t bother emailing “invalid” or “disposable” addresses. Every send is a risk for your sender score.
- Don’t obsess over “unknowns.” If you have a tiny number, just remove them. If it’s a huge chunk, reconsider how you’re collecting emails.
- Don’t pay for “extra” exports. Emaillistverify sometimes offers more downloads or upsells—unless you’re running massive lists with tons of segmentation, you don’t need them.
Pro Tips for Smoother Exports and Analysis
- Name your lists clearly when uploading them. Six months from now, “List_2024-06-01_Valid.csv” will make way more sense than “List1.csv.”
- Document your process. Write down what you did (date, filters, sources). Future you will thank you.
- Test with a small batch first if you’re new to Emaillistverify or have a huge file. Don’t upload 1 million emails and hope for the best.
- Don’t blindly trust tools. Always sanity-check a few random rows in your export. Mistakes happen.
Wrapping Up
Exporting and analyzing cleaned email lists from Emaillistverify isn’t rocket science, but it’s easy to mess up if you rush. Stick to the basics: only email valid addresses, keep your backups, and don’t get sucked into overcomplicating things. Clean, simple processes beat fancy workflows every time. Iterate as you go and keep it practical—your deliverability (and sanity) will thank you.