How to create and segment contact lists in Meetalfred for targeted messaging

If you’re sending out cold messages or running LinkedIn campaigns, you know how easy it is to drown in a sea of contacts. Blasting the same pitch to everyone? That’s a fast way to get ignored. This guide is for anyone who wants to actually get replies—by targeting the right people with the right messages—using Meetalfred.

We’ll walk through setting up contact lists, segmenting them in practical ways, and avoiding some common traps. No fluff, just the steps that actually matter.

Why Segmentation Matters (and Where People Go Wrong)

Let’s get honest: most people just dump every connection into a single list and call it a day. That leads to generic, bland outreach—and low response rates. The whole point of segmentation is to send messages that feel personal, not like spam.

Here’s what works: - Relevance: Tailoring messages to what each group actually cares about. - Efficiency: Not wasting time or money on people who’ll never be interested. - Testing: Seeing what messages work with which groups.

What doesn’t work? - Over-complicating things with dozens of micro-segments. - Relying on vague fields (“interested in tech”) that mean nothing in practice. - Importing messy, outdated lists and hoping automation will clean it up.

Step 1: Prep Your Contacts Before Importing

Don’t skip this. Meetalfred isn’t magic—it can’t fix a messy spreadsheet. Before you even open the platform:

  • Clean your data. Duplicates, missing emails, outdated info—all of that will haunt you later. Spend 10 minutes here, save hours down the line.
  • Decide on your segments. Are you splitting by industry? Job title? Location? Just pick 2–3 fields that actually matter for your messaging.
  • Format consistently. If you’re importing job titles, stick with one format (“VP Marketing,” not a mix of “VP of Marketing,” “Marketing VP,” etc.).

Pro tip: If your data’s coming from LinkedIn, export it directly and check for weird formatting or missing fields right away.

Step 2: Import Contacts Into Meetalfred

Now let’s get your contacts into Meetalfred:

  1. Log in and go to “Contacts.”
  2. Click the “Import” button. You’ll see options for CSV upload, LinkedIn import, or syncing with other tools.
  3. Choose your source (CSV is simplest if you’ve cleaned your list).
  4. Map columns carefully. Double-check that emails, names, and custom fields line up. If you get this wrong, your lists will be a mess.
  5. Hit import and wait for the process to finish. If you see errors, fix them in the original file, not just in Meetalfred.

What to ignore: Don’t bother with every single field. Stick to the basics (Name, Email, Company, Job Title, Location, maybe LinkedIn URL) and a couple of custom fields if you need them.

Step 3: Create Contact Lists (Groups) That Actually Make Sense

Meetalfred calls these “groups.” They’re just lists of contacts you can message together.

Here’s how to set up your first group:

  1. In “Contacts,” click “Groups,” then “Create Group.”
  2. Name your group something obvious (“VPs - SaaS - US” beats “List 1” every time).
  3. Add contacts:
    • Manually select from your imported list, or
    • Use filters (by job title, company size, etc.) to bulk-add people

You can create as many groups as you need, but don’t get carried away. Start with broad buckets, like: - By industry (SaaS, Healthcare, Agencies) - By seniority (Founders, Directors, Managers) - By geography (US, Europe, APAC)

Don’t overthink this. You can always split groups later. The key is making sure your messaging will feel relevant to each group.

Step 4: Segment Further With Tags and Filters

Groups are just the start. Tags and filters help you get more granular—without having to make a new group every time.

How to use tags: - Tag contacts based on actions (“Replied,” “Interested,” “Demo Booked”) - Tag by campaign (“Q2 Outbound,” “Webinar Follow-up”) - Tag by detail that doesn’t warrant a whole new group (“Early Adopter,” “Beta User”)

Filtering: Whenever you want to send a message to a subset—say, everyone in SaaS who opened your last email—just filter by group + tag + any other field.

Real talk: Don’t try to use every tagging option at once. Start simple, see what actually helps you, and expand as you go.

Step 5: Set Up Targeted Messaging (And Actually Use Your Segments)

Here’s where it all pays off. Instead of blasting the same message to everyone, use your groups and tags to send something that’ll actually get read.

  1. Go to “Campaigns” and start a new message sequence.
  2. Select your audience by picking the right group(s) and/or applying filters.
  3. Write your message. Reference something specific to the group if you can (“Saw you’re leading growth at a SaaS company…”).
  4. Set up follow-ups, if needed, based on tags (like only following up with people who didn’t reply).
  5. Launch and monitor results.

What works: Personalized intros, mentioning something relevant to why they’re in that group, and keeping it short.

What doesn’t: Generic templates, or pretending you know the contact when you clearly don’t.

A Few No-Nonsense Tips for Ongoing List Management

Let’s keep it real: contact lists get messy fast. Here’s how to keep things under control:

  • Regularly clean your lists. Remove bounced emails, non-responders, or people who ask out.
  • Update tags based on replies. If someone books a call, tag them. If they say “not interested,” remove them from future campaigns.
  • Don’t chase vanity metrics. 1,000 contacts who don’t care is worse than 100 who do.
  • Review your segments every month. Are your groups still relevant? If not, merge or split as needed.

Pro tip: Keep a “do not contact” group for anyone who’s unsubscribed or asked to be left alone. Nothing kills your reputation faster than spamming someone twice.

What to Ignore (and What to Watch Out For)

  • Ignore fancy automation until you’ve nailed the basics. It’s tempting, but more automations mean more things can break.
  • Don’t rely on Meetalfred for deep CRM. It’s built for outreach, not managing complex customer relationships.
  • Be careful with LinkedIn’s terms. Too much automation can get you flagged—keep your outreach human.

Keep It Simple—Iterate as You Go

You don’t need a dozen segments or advanced logic to make Meetalfred work for you. Start with one or two groups, see what messages hit, then adjust. Keep your data clean, your segments obvious, and your messaging honest. That’s what gets replies—and saves you a ton of headaches.

If you’re not sure where to start, just pick your most important segment and try a test campaign. The feedback you get will tell you what to try next—no “growth hacks” required.