If you need to get the word out across your whole company—whether it’s a policy change, all-hands reminder, or just a pep talk—Motivosity’s announcement feature can get it done. But, like a lot of HR tools, things aren’t always as obvious as they should be. This guide is for admins, HR folks, or anyone who’s been tasked with “just send this to everyone” and wants to do it right without wasting an afternoon.
Let’s cut through the clutter and walk step-by-step through making, scheduling, and actually getting people to see your announcements in Motivosity.
What Are Company-Wide Announcements in Motivosity, Really?
Motivosity lets you send out messages that appear right inside the platform, and sometimes by email or push notification, depending on your setup and user preferences. This isn’t the same as sending a newsletter or a Slack blast—announcements show up in the Motivosity feed and can be pinned, scheduled, and tracked for engagement.
It’s handy for: - Announcing new policies or benefits - Company milestones or big wins - Reminders about deadlines, surveys, or events
But don’t expect miracles. If your team already tunes out HR emails, they might do the same here—unless you make your announcement useful and hard to miss.
Step 1: Make Sure You Have the Right Permissions
You can’t send an announcement if you’re not an admin or don’t have the right role. Double-check: - You need to be an Admin, or have Announcement permissions. - If you can’t see “Announcements” in your Motivosity sidebar, you probably don’t have access. Ask your Motivosity admin—they can grant it in the Admin Panel under Roles/Permissions.
Pro tip: If you’re just a manager, you might only be able to send announcements to your team, not the whole company.
Step 2: Plan What You’re Actually Announcing
Don’t just fire off messages because you have the power. Before you touch the platform, get clear on: - Audience: Is this truly for everyone? Or just one department or location? - Timing: Should this go out immediately, or be scheduled? - Content: Keep it short, clear, and actionable. If it’s a wall of text, people will skip.
What not to do: Don’t copy-paste a memo. Motivosity announcements work best as punchy updates, not policy manuals.
Step 3: Create the Announcement
Here’s the no-nonsense walkthrough:
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Log in to Motivosity.
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Go to the Announcements section.
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Usually on the left sidebar, sometimes under “News” or “Communication” depending on your company’s setup.
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Click “Create Announcement” or “New Announcement.”
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Fill in the details:
- Title: Make it clear and to the point. (“Office Closed Friday,” not “Important Update #37”)
- Message: Write your content. Use bullets, bold, or line breaks to keep it readable.
- Audience:
- Choose “All Users” for company-wide, or filter by department/location if needed.
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Attachments: You can add files or links. Only attach what’s truly needed.
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Preview your announcement.
- Double-check for typos, broken links, and tone. Would you read this if it popped up in your feed?
Quick reality check: Motivosity’s editor is basic. Don’t expect fancy formatting—stick to the essentials.
Step 4: Schedule or Send Immediately
You have two main options: - Send Now: Goes out instantly. - Schedule for Later: Pick a date and time for the announcement to go live.
Why schedule? - To hit people at the start of the workday, not 5 p.m. on a Friday. - To plan ahead for launches, reminders, or recurring events.
How to schedule: - Look for the calendar or clock icon—pick your date/time. - Motivosity uses your company’s timezone by default, but double-check if you’ve got remote folks across time zones.
What doesn’t work: There’s no recurring scheduling (like “every Monday”). You’ll need to create each announcement manually.
Step 5: Decide on Notifications
Depending on your Motivosity setup, you can often choose: - In-app notification (shows up in the Motivosity feed) - Email notification (goes to inboxes) - Push notification (if people use the Motivosity app)
Reality check: Users can adjust their own notification settings, so some may not get a push or email—don’t assume everyone will see it outside the app.
Pro tip: If it’s critical, use Motivosity plus one other channel (like Slack or email) to be safe.
Step 6: Post and Track Engagement
Once you send or schedule, your announcement is live (or will be, at the set time). Here’s what comes next:
- Pinning: You can pin important announcements to the top of the feed. Use this sparingly, or people stop noticing.
- Edit/Delete: Most announcements can be edited after posting, but only until someone’s viewed or engaged with them. Be quick with corrections.
- Analytics: Motivosity gives basic engagement metrics—who saw it, likes, comments, etc. Don’t expect deep analytics, but it’s enough to see if your message landed.
What to ignore: Likes and comments are nice, but don’t overthink them. Focus on whether people actually did what you asked.
Step 7: Follow Up (If Needed)
If your announcement is critical (policy change, compliance, etc.), don’t assume one post is enough.
- Use Motivosity’s analytics to spot who hasn’t seen it, and follow up with managers or direct emails if necessary.
- For lower-stakes stuff, trust that people who need it will find it—but don’t be afraid to remind folks in a team meeting or other channel.
Pro tip: Keep a spreadsheet of key announcements and how well they landed. You’ll quickly see what formats and timings work for your company.
What Works (And What Doesn’t)
Works well: - Short, clear, actionable announcements - Scheduling for mornings or before important dates - Pinning only the most important messages - Using Motivosity for things people actually want to know (recognition, wins, perks)
Doesn’t work: - Long, jargon-filled posts—people skim or skip - Announcements as a replacement for real communication (one-way only goes so far) - Relying just on Motivosity if your team ignores the app
Ignore: Fancy formatting and “engagement hacks.” You’re better off being direct and useful.
FAQ: Short Answers to Stuff You’ll Probably Wonder
Q: Can I attach videos or rich media?
A: Basic images and files, yes. Embedded videos or fancy formatting, not really.
Q: Can I see exactly who’s read my announcement?
A: You get basic stats, but not a detailed audit trail. If you need legal proof, use email.
Q: Can regular users reply or comment?
A: Yes, if your company has comments enabled. But don’t expect deep discussion—it’s usually just “thanks” or emojis.
Q: Can I automate recurring announcements?
A: Nope, not natively. You’ll need to copy and reschedule each time.
Keep It Simple
Company-wide announcements in Motivosity are best when they’re clear, concise, and not overused. Don’t get sucked into overthinking the tech—focus on what your team needs to know, make it easy to read, and use scheduling to your advantage. Try, tweak, and don’t be afraid to repeat what works (or ditch what doesn’t).
You’ll communicate better when you keep it simple and iterate as you go.