Ever wrapped up a meeting and wondered what people really thought? If you use Whereby for video calls, collecting honest feedback isn’t complicated—but it’s not always obvious, either. This guide is for team leads, project managers, teachers, or anyone who wants to actually improve their meetings, not just tick a box. I’ll walk you through practical ways to get feedback from your participants before, during, and after your Whereby meetings—what works, what doesn’t, and what to skip.
Why Bother Collecting Feedback?
Let’s be honest: most meetings are pretty forgettable (or worse). If you want people to actually engage next time, you need to know what landed and what flopped. Feedback helps you:
- Cut out the boring or confusing stuff
- Spot what’s working (so you can do more of it)
- Keep your team or students involved
- Waste less time—yours and theirs
But don't overthink it. You don’t need fancy tools or a 10-question survey after every call, just a simple way for people to share their thoughts.
Step 1: Decide When to Collect Feedback
There’s no “perfect” moment—just pick what fits your style and group.
- Before the meeting: Good for recurring meetings where you want to set the agenda or fix past pain points.
- During the meeting: Works for interactive sessions or workshops. Just don’t let it derail things.
- After the meeting: Easiest option. People are fresh off the call, and you get honest, unfiltered takes.
Most folks stick to post-meeting feedback—less pressure, more honesty. But don’t be afraid to mix it up.
Step 2: Use What Whereby Gives You (And What It Doesn’t)
Here’s the straight truth: Whereby is great for simple video meetings, but it doesn’t have built-in feedback forms or fancy polling like some bigger platforms. That’s not the end of the world. Here’s what you can do:
What Whereby Offers
- Chat box: Quick reactions, emojis, and informal feedback (“Great session!”).
- Screen sharing: Not feedback per se, but you can display a poll or feedback slide from another tool.
- Breakout groups: Useful if you want smaller groups to discuss and then share feedback.
What’s Missing (And How to Work Around It)
- No built-in surveys or polls
- No automatic post-meeting feedback prompts
So, you’ll need to bring in outside tools or use low-tech methods. Don’t worry—none of them are hard.
Step 3: Pick a Feedback Method That Fits
Here are a few solid ways to get feedback, from dead simple to a bit more structured. Pick one, try it, and see what sticks.
1. The Old-Fashioned “Ask and Listen”
Just use your voice. At the end of the call, say:
“Hey, before we wrap up, what worked for you today? Anything we should change next time?”
Pros:
- Zero setup
- Feels personal
- Good for small groups
Cons:
- Shy people won’t speak up
- Feedback can be vague or sugar-coated
- No written record
Pro tip: If you try this, leave a few seconds of awkward silence. People will eventually fill it.
2. Drop a Link to a Feedback Form
This is the easiest way to get structured feedback, especially for bigger groups.
- Set up a Google Form, Microsoft Form, or Typeform. Keep it short: 2-4 questions max.
- Drop the link in the Whereby chat at the end of the meeting. You can also email it out if people bail early.
Sample questions: - How useful was this meeting? (1-5) - What should we do differently next time? - Anything you wish we’d covered?
Pros:
- Anonymous (if you want)
- Easy to track over time
- Works for any group size
Cons:
- Some people won’t bother clicking
- Takes a minute to set up
Pro tip: If you want more responses, keep the form really short—one or two questions tops.
3. Use Quick Polls (With a Little Help)
If you want instant, in-the-moment feedback, use an external polling tool and share the link.
- Try Slido, Mentimeter, or Poll Everywhere.
- Share the poll link in the Whereby chat, or screen share the poll results live.
Pros:
- Real-time results
- Works for larger or remote groups
- Can be fun if you keep it light
Cons:
- Another link for people to click
- Free versions have limits
Worth noting: Whereby doesn’t block these tools, but they’re not “integrated”—it’s just copy-paste and go.
4. Use the Chat for Quick Reactions
If you want super-fast, low-effort feedback, ask people to drop emojis or a word in the chat.
- “Drop a 👍 if this worked for you, 👎 if not.”
- “In one word, how did that feel?”
Pros:
- Zero friction
- Everyone can participate (even the shy ones)
- Instant pulse check
Cons:
- Not detailed
- Harder to follow up on specific issues
Pro tip: This works best for recurring meetings where you just want to make sure the vibe is right.
Step 4: Make Feedback Easy (or People Won’t Bother)
You can have the best survey in the world, but if it’s a pain, people won’t fill it out. Here’s how to keep it simple:
- Stick to one or two questions. You’re not writing a census.
- Make it anonymous if you want honest answers.
- Give people time. Don’t expect instant replies if you send a form after the meeting.
- Say thank you. Feedback is a gift, even if it stings.
What doesn’t work:
- Long, open-ended surveys (“Please describe your experience in detail…”—nobody wants this)
- Guilt-tripping people into responding
- Assuming silence means everything was perfect
Step 5: Actually Use the Feedback
This is the step most people skip. If you ask for feedback and ignore it, people will stop giving it. Even if you can’t fix everything, try to:
- Review responses right after the meeting
- Share a quick summary at the start of your next call (“You said X, so we’re trying Y”)
- Thank people for their honesty—even if it stings a little
If you don’t act on feedback, you’re just wasting everyone’s time.
Step 6: Rinse and Repeat (But Don’t Overdo It)
You don’t need feedback after every single meeting. For recurring calls, check in every few weeks or when you try something new. For one-off sessions, a quick pulse check at the end is plenty.
Signs you’re overdoing it: - People roll their eyes when you mention “feedback” - Nobody fills out your forms anymore
Keep it light, keep it real, and keep it rare enough that people don’t get sick of it.
What to Ignore (Don’t Waste Your Time)
- Third-party integrations that promise “deep insights” but require everyone to create new accounts—too much hassle for most teams.
- Paid add-ons unless you really need them. Most people can get what they need with free tools.
- Overly formal feedback rituals. If your meeting is just five people, you don’t need a whole workflow.
Wrapping Up: Keep It Simple, Keep Improving
Getting feedback in Whereby isn’t rocket science. The key is to pick a method that fits your group, make it dead simple, and actually use what you learn. Don’t get hung up on fancy integrations or long surveys. Start small, make tweaks, and let people know their input matters. That’s how you turn a so-so meeting into something worth showing up for.