Getting a go to market strategy right is hard enough—doing it with a remote team on a shared Prezi project can feel like herding cats. If you’re responsible for wrangling input, feedback, and real work from people scattered across time zones, you know it’s not just about the slides. It’s about keeping the process moving, making sure nobody’s edits get lost, and actually ending up with a presentation that works.
This guide is for anyone who wants to run a real collaboration process on a Prezi project—especially if your team is remote, skeptical, and short on patience for tools that overpromise and underdeliver.
Step 1: Decide if Prezi Is Actually the Right Tool
Let’s be honest: Prezi is flashy, but it’s not for everyone or every project. It’s great for visual storytelling and non-linear presentations, which can help when your go to market strategy isn’t just another boring deck. But it’s not as universally familiar as PowerPoint or Google Slides, and some folks will find the interface confusing, especially at first.
When Prezi works: - You want to show how different parts of a strategy connect, rather than just list them. - You have a team that’s at least a little comfortable with new tech. - You need to stand out—say, for a pitch to leadership or investors.
When it doesn’t: - Your team is allergic to learning new software. - You just need a simple, linear slide deck. - You need advanced data visualization or very granular version control.
Pro tip: Don’t force Prezi on a skeptical team. Gauge willingness first. If half your team wants to bail after five minutes, you’ll spend more time troubleshooting than strategizing.
Step 2: Set Up Your Collaboration Ground Rules
Remote teamwork falls apart when nobody knows who’s doing what, or when people start overwriting each other’s work. Before you even open Prezi, agree on a few basics:
- Who owns the project? Assign a single “project owner” in Prezi. This person controls who gets access, manages versions, and keeps things on track.
- What’s the deadline? Put it in writing. Otherwise, “collaborate” turns into “wait indefinitely for feedback.”
- How will you communicate? Don’t rely on Prezi comments alone. Use Slack, Teams, or even a group chat for fast back-and-forth.
- Who gets edit access? Not everyone needs to edit. Some just need to comment. Limit editors to avoid chaos.
What to ignore: The temptation to give everyone full access. It sounds democratic, but in practice, it’s a mess.
Step 3: Get Your Prezi Project Ready for Teamwork
Jumping straight into editing is how you end up with a tangled mess. Instead:
- Start with a rough outline. Even just a bulleted list on paper (or a Google Doc) helps. Agree on the key sections: Problem, Solution, Market, Go to Market Plan, Metrics, etc.
- Pick a template—don’t get fancy yet. Prezi has some slick templates, but don’t waste hours tweaking colors and fonts before the content is ready.
- Set up the Prezi project. The project owner creates the Prezi, names it clearly, and sets up the main structure (frames for each section).
Pro tip: Add placeholder slides or frames for areas that aren’t ready yet. This shows what’s missing without confusing your team.
Step 4: Invite Your Team (the Right Way)
Prezi lets you invite collaborators via email and set permissions (edit, comment, view). Here’s what works:
- Send a short, clear invite email. Explain what you want people to do: “Add your market analysis to the ‘Market’ frame by Friday,” for example.
- Set permissions thoughtfully. Editors for core team members; commenters for folks who just need to review.
- Share a quick video or screenshot. If some teammates are new to Prezi, a 2-minute Loom or screenshot walkthrough saves a lot of confusion.
What doesn’t work: Just sending the Prezi link and hoping people figure it out.
Step 5: Collaborate—Without Losing Your Mind
Here’s where most remote Prezi projects go off the rails. Multiple people editing at once can cause chaos. Here’s how to keep it together:
- Work in shifts. If possible, assign time blocks for editing (“Anna edits Tuesday, Ben edits Wednesday”). It’s not always necessary, but it avoids people stepping on each other’s toes.
- Use Prezi’s comment features. Tag people for specific feedback. Keep comments actionable—“Can you add the TAM numbers here?” beats “Fix this.”
- Track changes outside Prezi. Keep a running “What’s changed?” log in Slack or a shared doc. Prezi’s version history isn’t as robust as Google Docs.
- Have regular check-ins. A short weekly call or async video update keeps everyone aligned and avoids surprises.
Pro tip: If someone’s edits disappear, don’t panic. Prezi saves versions, but it’s not as bulletproof as Google Docs. Download backups as you go, just in case.
Step 6: Polish, Review, and Avoid the Last-Minute Crunch
Finishing strong is about making sure the story hangs together and the visuals aren’t distracting from the message.
- Design last, not first. Once the content is solid, then tweak visuals. Don’t get sucked into endless font debates.
- Test the Prezi live. Run through the presentation on a video call. Is the flow clear? Any transitions too dizzying? Is the message obvious to someone who’s not in the weeds?
- Get outside feedback. Send a view-only link to someone who wasn’t involved. Fresh eyes spot jargon, missing info, and awkward phrasing.
- Lock the final version. Once it’s ready, change permissions so only the owner can edit. This avoids accidental last-minute changes.
What to ignore: The urge to add more animations or effects just because Prezi can. Less is almost always more.
Step 7: Present and Distribute
A go to market presentation is only as good as how it’s delivered.
- Decide who presents. Don’t assume it’s the project owner—it should be whoever can tell the story best.
- Rehearse with the tech. Prezi works fine on most modern browsers, but it’s worth testing screen sharing, audio, and transitions.
- Export a PDF backup. Not glamorous, but you’ll thank yourself if the internet goes down or Prezi’s site has issues.
- Share the link post-presentation. Give stakeholders access to a read-only version to refer back to.
Common Pitfalls and How to Dodge Them
- Too many cooks: Too many editors equals chaos. Keep the team small.
- Endless revisions: Set a hard “pencils down” date. Otherwise, you’ll tweak forever.
- Tech headaches: Prezi isn’t foolproof. Always have a backup, and don’t assume everyone is comfortable with the platform.
- Ignoring feedback: Make sure someone owns gathering and acting on comments. Otherwise, suggestions get lost.
Wrapping Up: Keep It Simple, Iterate Often
Collaborating on a Prezi project with a remote team isn’t magic. It’s about clear roles, a little structure, and not overcomplicating things. Start with what matters most (the story), bring in the right people at the right time, and don’t let the tech distract from the message. You’ll get better each time, so don’t stress about perfection—just get the thing shipped.