If you’re tired of buying outdated lead lists or wasting hours scraping the wrong data, this one’s for you. Building a targeted B2B lead list isn’t rocket science, but it is easy to mess up if you chase every shiny tool or shortcut. This guide walks you through how to use Vuleads to get a real, usable prospect list—without pulling your hair out, drowning in bad data, or getting stuck in “analysis paralysis.”
Let’s get into it.
Step 1: Get Clear on Who You Actually Want
Before you touch any software, nail down your target. Vuleads can pull a ton of data, but it won’t fix a fuzzy idea of who you’re after.
Ask yourself: - What industry do I want to target? (Be specific: “SaaS startups” beats “tech.”) - What company size matters? (Headcount, revenue, location—whatever fits your offer.) - Who’s the decision maker? (Title, department, seniority.)
Pro tip:
If your “ideal customer” is anyone with a checkbook, you’ll end up with a list full of time-wasters. Get picky.
Step 2: Sign Up and Log In to Vuleads
Pretty basic, but worth mentioning: You’ll need a Vuleads account. Their free trial gives you a sense of the tool, but expect to hit a paywall if you want real volume.
- Go to the Vuleads site.
- Sign up, confirm your email, and log in.
What’s good:
UI is straightforward—no endless onboarding or “gamified” nonsense.
What’s not:
Some features are locked behind higher plans, so don’t expect enterprise-level bells and whistles on the free tier.
Step 3: Start a New Lead Search
Once you’re in, look for the “New Search” or “Lead Finder” section.
Set your filters: - Industry: Vuleads uses standard categories. Sometimes they’re a bit broad, so don’t be afraid to layer on other filters. - Location: Drill down to country, state, or city. The more focused, the better. - Company size: Usually by employee count. If you can, pick a range that fits your sweet spot. - Job titles: Enter the exact roles you care about (“VP Marketing,” “Head of IT,” etc.). Avoid generic titles if you want real decision makers.
Ignore:
Flimsy “keyword” filters or vague tags like “innovative”—these sound nice but often pull in junk.
Step 4: Review and Refine Your Search Results
Vuleads will spit out a list based on your filters. Don’t just hit export—take a minute to sanity check what you’re getting.
What to look for: - Are these the right companies? If you’re seeing lots of irrelevant businesses, your filters are too loose. - Are the contacts senior enough? Too many coordinators or interns? Tighten your title filters. - Are locations accurate? Sometimes, remote or global companies can slip through.
Quick tip:
Check a handful of results manually. If the first page is garbage, the rest probably is too.
Step 5: Use Advanced Filters (But Don’t Overthink It)
Vuleads offers extra filters—like funding stage, tech stack, or recent hiring activity. These can be gold if you know what you’re doing, but it’s easy to get lost chasing “perfect” leads.
Worth using if: - You want to target companies using a specific tool (e.g., HubSpot, AWS). - You care about recent funding rounds or growth signals. - You’re only after companies hiring for certain roles.
Not worth it if: - You’re just starting out or testing a new niche. Don’t get bogged down in details unless you know they matter.
Reality check:
The more filters you stack, the smaller (and sometimes weirder) your list gets. Don’t filter yourself into a dead end.
Step 6: Export—But Mind the Data Quality
Once you dial in your search, it’s time to export. Here’s where most people get sloppy.
In Vuleads: - Choose CSV or Excel (CSV is usually safest). - Decide what columns you need: Name, company, email, LinkedIn, etc.
What to watch for: - Emails: Vuleads claims high accuracy, but no tool is perfect. You’ll find some bounces. - Phone numbers: Take these with a grain of salt. Direct dials are rare; more often, it’s a main line or generic voicemail. - LinkedIn URLs: Handy for research, but not always present.
Pro tip:
Always run your email list through a verification tool (like NeverBounce or ZeroBounce) before any outreach. Saves you headaches and protects your sender reputation.
Step 7: Clean Up and De-Duplicate Your List
Don’t just dump the export into your CRM or outreach tool. Even the best data platforms spit out duplicates, weird formatting, or junk contacts.
What to do: - Remove obvious duplicates (by email or LinkedIn URL). - Kill incomplete records (e.g., missing email and LinkedIn). - Standardize fields (especially if you’re importing into something else).
Optional but smart:
Flag contacts from companies already in your pipeline. No point in spamming existing leads.
Step 8: Segment for Outreach
A generic “hi there” blast isn’t going to cut it. Break your list into smaller, logical segments that you can actually personalize.
Easy ways to segment: - By job title (e.g., founders vs. marketing leaders). - By industry sub-niche. - By region or country.
Why bother?
Even a little bit of tailoring doubles your reply rates. Plus, you’ll spot weird outliers or junk contacts before you embarrass yourself.
Step 9: Start Small and Iterate
Don’t kid yourself—your first export won’t be perfect. Start with a small batch, send some outreach, and watch what happens.
- Track open and reply rates.
- Watch for bounces or spam complaints.
- Tweak your filters and segments based on real results.
What to ignore:
The urge to build a 10,000-contact “master list” out the gate. Quality beats quantity, every time.
What Works, What Doesn’t, and What to Watch Out For
What Works with Vuleads
- Getting a focused, current list fast.
- Solid LinkedIn and company data.
- Easy interface—low learning curve.
What Doesn’t
- Perfect email accuracy. No tool gets every email right.
- Phone numbers. Treat them as “nice to have,” not gospel.
- Super-niche targeting. If you need “VP of Robotics at US-based drone startups with 20 employees,” expect to do some manual digging.
What to Ignore
- Hype about “AI-powered insights” or “predictive scoring.” These sound cool but are rarely actionable, especially if you’re just trying to get a list you can actually use.
Wrap-Up: Keep It Simple, Iterate, and Don’t Buy the Hype
Building a good B2B lead list with Vuleads isn’t magic—it’s about knowing who you want, using the right filters, and being ruthless about data quality. Don’t chase perfection or fall for shiny features. Start small, watch what works, and keep tweaking. The best lists are built by people who actually use them, not by people who just want to have them.