If you’re tired of copy-pasting cold messages on LinkedIn and want to save your sanity (and your wrists), automating your outreach can help. But it’s easy to mess up, burn your account, or just come off as a spammer. This guide is for sales reps, founders, and marketers who want real results—not just another “growth hack.” Here’s how to set up LinkedIn prospecting campaigns in Waalaxy without shooting yourself in the foot.
Step 1: Know What Waalaxy Actually Does (and Doesn’t)
Before you even sign up, understand what you’re getting. Waalaxy is a browser-based tool that automates LinkedIn actions like connection requests, follow-ups, and messaging. It’s basically a robot assistant for your LinkedIn account.
What it does well: - Automates sending connection requests and follow-ups (with some personalization). - Lets you create simple “campaign” workflows (think: connect → wait → message). - Gives some basic analytics (who replied, campaign stats, etc.).
What it doesn’t do: - It doesn’t scrape emails (legally), nor does it magically fill your pipeline with warm leads. - You can’t run hundreds of actions a day without risk—LinkedIn will notice. - It won’t fix a bad offer or a generic message template.
Is it safe?
No automation is 100% safe. Waalaxy keeps things pretty low-key by running inside your browser and mimicking human behavior, but if you get greedy and blast out hundreds of requests, you’ll get restricted. If you want to play it ultra-safe, keep your daily actions within the recommended limits (usually 20-50 connection requests per day).
Step 2: Set Up Your LinkedIn and Waalaxy Accounts
2.1 Polish Your LinkedIn Profile
This isn’t a “profile optimization” post, but here’s the short version:
- Have a real photo.
- Don’t look like a bot.
- Make your headline and summary clear about who you help and how.
- If your profile screams “sales pitch” or “crypto bro,” don’t expect replies.
2.2 Install Waalaxy
- Go to the Waalaxy website and sign up.
- Install the Chrome extension (it only works in Chrome or Edge).
- Log in with your LinkedIn account and let Waalaxy sync.
Heads up:
Waalaxy needs to run in a browser tab. If you close your browser or shut down your computer, campaigns pause. So, keep a tab open for best results.
Step 3: Build Your Lead List
Automation is useless if you’re targeting the wrong people. Garbage in, garbage out.
3.1 Use LinkedIn Search
- Use LinkedIn’s search filters (industry, title, location, etc.) to find your ideal prospects.
- Save your search results. Waalaxy lets you import from search pages—just run the search, then click the Waalaxy icon to grab the list.
Pro tip:
Don’t go too broad. A list of 500 hyper-relevant leads is better than 5,000 randoms.
3.2 Use LinkedIn Groups or Events (Optional)
If you want to get fancy, you can also import members from LinkedIn Groups or attendees of LinkedIn Events. The same rule applies—quality over quantity.
Step 4: Create Your Campaign in Waalaxy
Here’s where the rubber meets the road.
4.1 Choose a Campaign Type
Waalaxy gives you a few campaign templates: - Simple connection request (just sends an invite) - Connection + follow-up messages (invite, then wait, then message) - Multi-step sequences (connect, wait, message 1, wait, message 2, etc.)
Start simple unless you’re already getting replies and want to experiment.
4.2 Import Your Leads
- Pick your saved LinkedIn search or list.
- Import directly into your new campaign.
4.3 Write Your Connection Request Message
Keep it short. Personalization tokens are available, but don’t overdo it.
What works: - Mention something specific (industry, role, recent post if you can). - Keep it to one or two sentences. - Don’t pitch in the first message. Just connect.
Example:
Hi {{FirstName}}, saw you’re in [industry]—would love to connect and swap insights.
4.4 Add Follow-Up Messages
If someone accepts but doesn’t reply, Waalaxy can send a follow-up after a set delay (usually 1-3 days).
What works: - Reference why you reached out. - Keep it conversational. - Offer something of value—don’t just ask for a call right away.
What doesn’t:
- “Just bumping this up in your inbox.”
- Wall of text.
- Aggressive pitch.
Example:
Hey {{FirstName}}, thanks for connecting! Curious if you’re working on [problem you solve] this year? Happy to share what I’m seeing with clients in [industry].
4.5 Set Delays and Limits
- Space out messages by at least 1-3 days.
- Don’t max out your daily limits—stick to 20-40 connection requests per day to stay under LinkedIn’s radar.
- Review the campaign settings. Waalaxy lets you throttle actions if you want to be extra cautious.
Step 5: Launch and Monitor
5.1 Start the Campaign
Hit “launch.” Waalaxy will start sending requests and messages for you, one by one, in the background.
5.2 Watch for Replies (and Pause When Needed)
- Waalaxy will track replies. When someone responds, it stops the sequence for that lead.
- Don’t let automation run wild. Check your inbox daily and reply yourself—don’t use bots for conversations.
- If you get warnings from LinkedIn (“We’ve noticed unusual activity…”), pause all campaigns for a few days.
5.3 Track Results
- Waalaxy shows acceptance and reply rates. If nobody’s replying, tweak your message or your targeting.
- Focus on conversations started, not just connections added.
Step 6: Optimize Without Being Annoying
6.1 Test, but Don’t Overcomplicate
- Change one variable at a time (message, timing, targeting).
- Don’t test a dozen things at once—you’ll just confuse yourself.
6.2 Skip the Fancy Automation Tricks
Ignore “clever” hacks you might see online, like auto-viewing profiles or endorsing skills. They don’t move the needle and just make you look weird.
6.3 Avoid Spammy Behavior
- Never send a pitch in your first message.
- Don’t add people to your newsletter without permission.
- If someone replies “not interested,” mark them as such and move on.
6.4 Stay Human
The more you automate, the more you need to sound like an actual person. Use their name. Reference specifics. Don’t write like a robot—otherwise, you’ll get ignored (or worse, reported).
Step 7: Stay Out of LinkedIn Jail
- Stick to recommended limits (20-40 new connections/day is safe for most).
- Don’t use multiple automation tools at the same time.
- Take breaks every few weeks—ramp down campaigns for a few days if you’re running at max volume.
If you get restricted, don’t panic. Pause all automation and let your account cool off. Most restrictions are temporary, but repeated abuse can get you banned for good.
Keep It Simple and Iterate
Automation is only as good as the thinking behind it. Don’t overcomplicate things. Start with a small, targeted list and a simple message. Watch what works, tweak, and repeat. If you’re not getting replies, it’s probably your message or your targeting—not the tool.
Waalaxy can save you a ton of time, but it’s not magic. Use it to reach real people, not just hit vanity metrics. Keep it human, keep it honest, and your calendar (and inbox) will thank you.