Are you a B2B sales or marketing pro drowning in manual lead exports, tired of browser plug-ins that break, or just plain fed up with Apollo.io’s restrictions? Then this review is for you. There's been a lot of noise about ExportApollo.io lately—a tool that promises to make your life easier when it comes to getting clean, usable lead data out of Apollo. But is it actually worth your time and money? Or is it just another shiny thing that'll eat your budget and let you down?
I've rolled up my sleeves, kicked the tires, and pulled apart the promises. Here’s the unvarnished truth about ExportApollo.io for go-to-market (GTM) teams in 2024.
What Is ExportApollo.io and Who’s It For?
First things first: ExportApollo.io is a third-party tool built specifically to help people pull data out of Apollo.io. Apollo itself is a popular B2B contact database and outreach platform, but exporting large lists or custom fields can be a nightmare. ExportApollo.io claims to bridge that gap—letting you pull your data quickly and cleanly, without the usual headaches.
You’ll get the most out of this tool if: - You’re in sales, marketing, or revops and need to export lots of Apollo contacts. - You’re frustrated by Apollo’s export limits or clunky processes. - You care more about getting data fast than fiddling with yet another Chrome extension.
If you’re a solo founder with a tiny list or don’t use Apollo at all, you can probably skip this one.
Key Features: What Does ExportApollo.io Actually Do?
Let’s cut through the marketing fluff. Here’s what you get:
- Bulk Export: Pull thousands of contacts from Apollo in a few clicks. No more 25-at-a-time nonsense.
- Custom Field Support: Grab all those custom fields Apollo hides from standard exports.
- CSV/Excel Output: Clean spreadsheet files, ready to load into your CRM or email tool.
- No Chrome Extension: Works via web app—no browser plug-ins to break or update.
- Simple Interface: Paste in your Apollo search URL, pick your fields, and go.
Pro tip: If you’ve ever had Apollo freeze on you mid-export or lost data in a janky CSV file, this tool feels like a breath of fresh air.
The Good Stuff: Where ExportApollo.io Delivers
Let’s be real—most “export tools” are either janky, slow, or just as limited as the platform they’re trying to help with. ExportApollo.io actually gets a few things right:
1. Reliable, Fast Exports
The biggest win: it just works. You paste in your Apollo link, choose what you want, and get your file. No random errors, timeouts, or “please try again later” pop-ups. For teams that do this daily, that’s a big deal.
2. No Annoying Chrome Extensions
A lot of tools require a browser extension that breaks every other week when Apollo updates. ExportApollo.io sidesteps that mess by being a standalone web app. Less risk, less troubleshooting.
3. Handles Large Lists
Most native exports in Apollo cap you at a few hundred records per go. ExportApollo.io can handle thousands—so if you’re building big, targeted lists or need to do a full backup, you’re covered.
4. Custom Field Access
If you’ve ever needed more than just name, email, and company, you know Apollo’s standard export is limiting. This tool gives you access to all custom fields—including the ones you’ve spent hours adding to Apollo.
Where ExportApollo.io Falls Short
No tool is perfect, and you should know the rough edges before you buy.
1. It’s Not Official
ExportApollo.io is not made by Apollo. It works by scraping data using your access. If Apollo changes its back-end or cracks down on scraping, you could wake up to a broken tool. There’s always some risk with third-party exports.
2. You Still Need Apollo Access
Obvious, but worth saying: you still need an active Apollo.io account with the right permissions. This tool doesn’t “unlock” anything you don’t already have access to.
3. No Automation (Yet)
ExportApollo.io is good for manual, bulk exports. If you want full-on workflow automations or daily scheduled exports, you’ll need to look elsewhere—or wait for future updates.
4. Not Dirt Cheap
It’s priced for teams, not solo scrapers. If you’re hoping for a freebie or a $5/month tool, this isn’t it. Pricing is transparent, but you’ll want to make sure you’re exporting enough to justify it.
How To Use ExportApollo.io (Step-by-Step)
If you’re wondering what the actual workflow looks like, here’s the honest, step-by-step rundown:
-
Log Into Apollo.io
Run your search as usual—filter your contacts or companies however you want. -
Copy the Search URL
Grab the URL from your browser’s address bar. That’s what ExportApollo.io needs. -
Open ExportApollo.io
Paste your Apollo search link into the tool’s web interface. -
Select Fields
Pick which data columns you want (including those lovely custom fields). -
Start the Export
Hit “Export” and let it run. For big lists, expect a few minutes. -
Download Your File
Download a clean CSV or Excel file. No weird formatting, no broken rows.
Pro tip: For best results, chunk your lists into a few thousand records at a time. Even the best tools can choke on exports over 10k records.
Common Questions & Honest Answers
Is this going to get my Apollo account banned?
Unlikely, but not impossible. ExportApollo.io uses your account’s access just like the browser would. If you hammer the system with non-stop exports, you might trigger Apollo’s rate limits or get flagged. Use it like a human, not a bot.
Can’t I just use a Chrome extension?
You can, but expect a lot more headaches. Extensions break often, and many can’t handle big lists or custom fields. ExportApollo.io is more stable and doesn’t require constant updates.
Will this replace my Apollo subscription?
Nope. This is just for getting your data out—think of it as a turbo-charged export button, not a replacement for lead sourcing or outreach.
What about integrations?
Right now, it’s all about exports. If you want direct pushes to Salesforce, HubSpot, or other CRMs, you’ll need to import the file manually or use another tool.
When Should You Skip ExportApollo.io?
- If you only need small lists (under a few hundred records), Apollo’s built-in exports are fine.
- If you’re extremely risk-averse about third-party tools, stick to the official stuff—even if it’s slower.
- If your Apollo usage is light or only occasional, the cost might not make sense.
What’s Hype, What’s Real?
There’s a lot of noise in the B2B tools world. ExportApollo.io is useful, but it’s not magic. It doesn’t find contacts for you, write emails, or automate outreach. It’s a power tool for getting data out—nothing more, nothing less.
What it does, it does well: fast, reliable, no-frills exports with access to all your fields. Don’t expect it to revolutionize your pipeline. But if exporting from Apollo is your daily headache, this is worth a serious look.
The Bottom Line: Simple Wins
If you spend too much time fighting Apollo’s export limits or wrangling bad CSVs, ExportApollo.io could save you hours each week. It’s not perfect, but it’s straightforward and delivers where it counts. Don’t overthink it: try it with a small batch, see if it works for your workflow, and iterate from there. If it saves you more time than it costs, keep it. If not, move on. Simple as that.