If you’re tired of double-bookings, missed appointments, or just wasting time on scheduling back-and-forth, syncing Appointlet with Google Calendar is a smart move. This isn’t just for “power users” or big teams—solo consultants, small businesses, and anyone who runs on appointments can save themselves a lot of headaches.
But here’s the thing: there are a few gotchas and settings that, if you don’t get right, can throw your calendar into chaos. This guide cuts through the noise and shows you exactly how to connect Appointlet to Google Calendar in a way that actually works—no fluff, no marketing buzzwords.
What Is Appointlet and Why Bother Syncing?
Appointlet is an online scheduling tool that lets people book time with you, without the back-and-forth emails. It’s solid for booking meetings, interviews, consultations, and more. But on its own, it doesn’t know about the dentist appointment you already booked in Google Calendar, or the lunch date you forgot to mention. That’s where syncing comes in.
If you don’t sync, you’ll probably end up:
- Double-booked (awkward)
- Forgetting a meeting (unprofessional)
- Manually copying over events (annoying and error-prone)
When you get the sync right, you can trust your calendar, avoid conflicts, and spend less time thinking about scheduling. Let’s make it happen.
Step 1: Check Your Google Account Setup
Before you start clicking Connect in Appointlet, make sure you’re using the right Google account. This sounds obvious, but it trips people up all the time.
- Pick your main calendar: If you use multiple Google accounts (work, personal, side projects), decide which one should control your availability.
- Check calendar access: If you want Appointlet to see “busy” times on a shared or team calendar, make sure you have the right permissions in Google Calendar.
- Use Chrome or Firefox: Sometimes, browser quirks mess with the sync process. Stick with these for setup—trust me.
Pro tip: If you use Google Workspace (formerly G Suite) with admin controls, double-check that third-party apps like Appointlet are allowed to connect.
Step 2: Connect Appointlet to Google Calendar
Here’s the core setup. Don’t worry, it’s pretty painless if you follow these steps:
- Log into Appointlet.
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Go to your dashboard. If you’re not already signed up, create an account—it’s quick.
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Find the calendar integration settings.
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Usually under “Integrations” or “Calendar Sync” in the sidebar. The UI changes sometimes, but look for anything mentioning Google Calendar.
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Click “Connect Google Calendar.”
- You’ll be prompted to log in to your Google account (or pick which one).
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Grant permission when Google asks if Appointlet can “view and manage your calendars.”
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Choose your sync options.
- Primary calendar: This is where new bookings will show up.
- Check for conflicts: Tell Appointlet which calendars to “read” for existing events (so it knows when you’re busy).
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Push/pull settings: Decide if you want two-way sync (recommended) or just one-way. Most people want Appointlet to see and create events.
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Save your settings.
- Give it a minute to finish syncing. You’ll see a success message (or an error—if so, see troubleshooting below).
What works: The basic integration is reliable, and changes show up in both places within a couple of minutes.
What doesn’t: If you have a ton of sub-calendars, or try to sync multiple Google accounts at once, Appointlet can get confused. Stick to one main account unless you really know what you’re doing.
Step 3: Set Your Availability and Buffer Times
Most people mess up their scheduling by not setting buffer times or not blocking off breaks. Here’s how to avoid that:
- Set working hours in Appointlet: Make sure these match your real-life work schedule. If you don’t want 7 a.m. bookings, don’t allow them.
- Add buffer times: In Appointlet, you can add padding before and after meetings. This is a lifesaver—don’t skip it.
- Block off personal events in Google Calendar: If you’ve got a “Doctor’s Appointment” or “School Run” in your Google Calendar, Appointlet will see these as “busy” and won’t let people book over them. But only if you’re syncing the right calendar.
Pro tip: If you need time for lunch (or just a sanity break), put a recurring event in your Google Calendar. Appointlet will respect it as long as it’s marked as “busy.”
Step 4: Test Your Setup (Don’t Skip This!)
Before you start sending your booking link to clients, do a dry run. Seriously, this is where you catch the weird stuff.
- Book a test appointment: Use a different email (or incognito window) to make sure everything lands in the right calendar.
- Check for conflicts: Create a fake event in Google Calendar at the same time as a test booking. Does Appointlet block the slot? It should.
- Invite a friend or colleague: Have them try to book times that should be unavailable. If they can, something’s wrong with your sync.
What to ignore: Don’t get bogged down testing every single calendar combination. Just make sure your main “busy” times are respected, and bookings show up where you want.
Step 5: Fine-Tune Notifications and Reminders
Nothing ruins a seamless setup like missed reminders or email spam. Take five minutes to tweak notifications:
- Email/SMS reminders: Decide if you want Appointlet to send reminders to you, your clients, or both.
- Google Calendar notifications: Don’t double up. If Google is already sending pop-ups, you might not need Appointlet to email you as well.
- Customize messages: Use plain language. No one wants to get a “Thank you for leveraging our scheduling solution” email.
Troubleshooting: Common Sync Issues (and How to Fix Them)
Even when you follow the steps, things can go sideways. Here’s what to watch out for:
- Events not showing up in Google Calendar: Double-check which calendar Appointlet is writing to. If you have multiple calendars, it might be sending bookings to the wrong one.
- Conflicts not blocked: Make sure all the calendars you want checked for conflicts are selected in the integration settings—not just your primary calendar.
- Two-way sync errors: Sometimes, deleting or editing events directly in Google Calendar can break the link. If things look off, try disconnecting and reconnecting Appointlet.
- Weird time zones: If you travel or work across time zones, set your Google Calendar and Appointlet to the same default time zone. Otherwise, bookings can land at the wrong hour.
Tip: When in doubt, disconnect and reconnect the integration. Most sync bugs clear up with a fresh connection.
Should You Use Zapier or Other “Hacks”?
You’ll see guides suggesting Zapier, Make (formerly Integromat), or other automation tools to “supercharge” your calendar sync. Honestly, for 95% of people, this is overkill and adds more ways for things to break.
- Use Zapier only if: You need to move data between different platforms (e.g., Appointlet to Slack, or Appointlet to a CRM that isn’t Google Calendar).
- Don’t use Zapier for basic sync: Appointlet’s built-in Google Calendar integration is simpler, faster, and less likely to go sideways.
What About Multiple Team Members?
If you’re scheduling for a team, each person should connect their own Google Calendar to their Appointlet account. Don’t try to run everyone’s bookings through a single calendar, unless you want to deal with a lot of confusion.
- Each person manages their own availability: This keeps conflicts to a minimum.
- Shared resources: If you’re booking rooms or equipment, you may need to set up shared calendars in Google. Sync those just like you would a personal calendar.
Keep It Simple—And Don’t Overthink It
Syncing Appointlet with Google Calendar doesn’t have to be a science project. Get the basics working, test it with a few bookings, and resist the urge to add a bunch of bells and whistles. If you keep your setup simple and check your sync once in a while, you’ll save yourself a ton of stress—and actually enjoy the feeling of a calendar that just works.
If you hit a weird edge case, don’t be afraid to reach out to Appointlet support or check their help docs. Otherwise, get back to your actual work—your calendar’s got your back.