If you work with a team to create and deliver presentations, you know how quickly things can turn into a mess—version chaos, conflicting edits, random file sharing, and that one person who always works off the old deck. If your team uses Seidat, you’ve got tools to make this easier, but just because the features are there doesn’t mean collaboration magically works. Here’s how to actually get stuff done together in Seidat, minus the headaches.
1. Get Everyone Set Up Right (Don’t Skip This)
Before anyone starts editing slides or commenting, make sure everyone’s invited to your Seidat workspace. Sounds basic, but you’d be surprised how often teams skip it, then wonder why someone’s left out or working on the wrong thing.
- Invite all relevant team members up front. Don’t wait for the “Can you add me?” email.
- Check access levels. Seidat lets you assign roles—Admin, Editor, Viewer, and so on. Only give editing rights to people who actually need them. More editors = more chances for chaos.
- Confirm everyone’s got the basics down. Not everyone’s used Seidat before. A 10-minute walkthrough beats answering the same questions later.
Pro tip: If you’re working with external partners or clients, use Seidat’s link sharing or guest access features—don’t give them full workspace access unless you really trust them.
2. Get Clear on Who’s Doing What
Collaboration falls apart when nobody knows who’s responsible for what, or five people pile into the same slide at once. Don’t let your deck become a free-for-all.
- Assign slide or section ownership. In your kickoff chat or doc, agree on who owns which slides. Seidat doesn’t force this, so you’ll need to spell it out.
- Use slide comments to clarify tasks. Seidat’s commenting tool is handy for tagging teammates and marking what needs to be done. It won’t replace a project manager, but it helps.
- Set deadlines. Yes, it’s basic, but “ASAP” is not a deadline.
What doesn’t work: Relying on people to “just take care of their part.” Be specific, or you’ll end up redoing work.
3. Use Version History—But Don’t Treat It Like a Magic Undo Button
Seidat keeps track of changes with its version history. This is great, but don’t treat it as your safety net for lazy editing or wild experiments.
- Save major milestones as named versions. If you hit a big checkpoint (like “Draft Ready for Review”), mark it. Don’t just rely on auto-saves.
- Encourage people to review before editing shared slides. If you’re about to make a big change, let others know—drop a comment or a heads-up in chat.
- Don’t expect version history to save you from poor communication. It’s a backup, not a workflow.
Pro tip: If your team’s making big structural changes, create a duplicate of the presentation. Experiment there, then merge the good stuff back.
4. Communicate in Context—Don’t Default to Chat Apps
It’s tempting to fall back on Slack, Teams, or endless email threads about what needs fixing in the deck. But that quickly spirals into confusion (“Which version are we talking about?”).
- Use Seidat’s in-slide comments and tagging. Keep feedback where it matters—on the slide itself, not lost in chat history.
- Resolve comments once done. Don’t leave a graveyard of old feedback.
- If you need a bigger discussion, link directly to the presentation. No more “see attached” or “which page do you mean?”
What to ignore: Trying to manage slide feedback in a spreadsheet or on sticky notes. It never works.
5. Avoid Slide Bloat—Reuse, Don’t Redo
Seidat lets you create slide templates and reuse slides across presentations. This is one of its best features, but only if you actually use it.
- Build a shared library of common slides. Company intro, product overviews, basic disclaimers—make these once and reuse.
- Lock or restrict editing on master slides. Keeps the basics consistent and stops accidental “creative” changes.
- Resist the urge to tweak shared slides for every single presentation. If you need a custom version, duplicate it—don’t wreck the original.
Pro tip: If your team often creates similar decks, invest a bit of time upfront to set up a solid template. It’ll save you hours down the road.
6. Review Together—But Don’t Turn It Into a Marathon
A lot of teams sabotage themselves by running endless group meetings to “review the deck together.” It’s a time sink.
- Do individual reviews first. Ask teammates to leave comments directly in Seidat on their own time.
- Reserve live meetings for big-picture feedback. Only meet as a group to resolve major disagreements or finalize.
- Set a “review deadline” to keep things moving. If you wait for everyone to chime in, you’ll never finish.
What works: Clear process—individual review, then one focused group session, then done. No endless loops.
7. Present and Share Like a Pro
When it’s time to actually use the deck—internally or externally—make sure you’re sharing it the right way.
- Use Seidat’s live presentation mode for meetings. Everyone sees the latest, and you avoid the “wrong version” trap.
- Share read-only links for review or approval. Keeps people from making last-minute edits without your knowledge.
- Export only when you have to. The second you export to PDF or PowerPoint, you’re back to email ping-pong and outdated files.
Pro tip: For sales or external pitches, use Seidat’s analytics to track if and when people open your presentation. Don’t overthink it, but it’s handy.
8. Keep Permissions Tight, Especially as Your Team Grows
It’s easy to end up with a dozen “editors” in Seidat, especially as teams change. That’s a recipe for confusion.
- Regularly review who has access. Remove people who don’t need it anymore.
- Use Viewer or Commenter roles for most folks. Only give editing rights to people who are actively building decks.
- Be wary of giving clients or externals full access. Use share links instead—less risk, less cleanup later.
What doesn’t work: Letting “everyone” edit. There’s always one person who deletes half the slides “by accident.”
9. Document Your Ground Rules (Yes, Really)
No tool fixes process problems on its own. If you want collaboration to work, write down your team’s basics—nothing fancy, just a shared doc or wiki page.
- Who owns templates?
- What’s the review process?
- Where do we store final versions?
- When do we archive old decks?
It helps new people get up to speed and keeps the team honest.
Wrapping Up: Keep It Simple, Iterate Fast
Most teams overcomplicate collaboration. The truth is, Seidat gives you solid tools, but it’s the simple stuff—clear roles, one place for feedback, and a shared template—that makes teamwork bearable. Don’t sweat perfection. Set ground rules, start small, and tweak as you go. You’ll spend less time in meetings and more time actually delivering presentations people want to see.