If you’re drowning in B2B meetings, chasing reminders, or constantly worried you’ll miss a follow-up, you’re not alone. Solidinbox is supposed to help — but unless it actually talks to your main calendar, you’re just trading one mess for another. This guide is for anyone who wants to wrangle their meetings, sync reminders, and make sure nothing slips through the cracks. I’ll walk you through connecting Solidinbox to your favorite calendar app, point out what’s worth your time, and flag the stuff that’s just hype.
Why bother syncing Solidinbox with your calendar?
Look, it’s tempting to keep everything separate: inbox over here, calendar over there, sticky notes everywhere. But if you’re serious about B2B sales or client work, here’s what syncing gets you:
- No more double-booking. Meetings from Solidinbox show up with the rest of your stuff.
- Reminders that actually remind you. Not buried in some app you forget to check.
- Everything in one place. Less tab-switching, more getting stuff done.
- Fewer dropped balls. Follow-ups and reschedules don’t get lost in email.
If you’re happy toggling between three apps and missing half your reminders, skip sync. Otherwise, let’s get into it.
Step 1: Decide which calendar app you actually use
Before you start, get honest about which calendar you really live in. Most B2B folks use one of these:
- Google Calendar
- Outlook/Exchange
- Apple Calendar (iCloud)
- A few weirdos with Zoho, Fastmail, or CalDAV
If your company forces you into one (hello, Outlook), you know the answer. If you’re juggling two, pick the one you check every day. That’s where you want your Solidinbox events to show up.
Pro tip: Don’t try to sync to multiple calendars at once. You’ll just end up with duplicates or, worse, miss stuff.
Step 2: Find out what sync options Solidinbox actually offers
Let’s cut through the marketing: Some apps claim "full integration" and really mean "copy-paste a link once." Others have real-time, two-way sync. Here’s the real deal with Solidinbox as of mid-2024:
- Direct integrations: Solidinbox has plug-and-play syncing with Google Calendar and Outlook 365. Apple Calendar is possible, but it’s more of a workaround.
- iCal / ICS links: For everything else, you’ll get a private calendar feed (a link you subscribe to).
- Two-way sync? Usually, events from Solidinbox show up in your main calendar, but changes made in your calendar don’t sync back. (So, rescheduling from Google won’t always update Solidinbox.)
If you need true two-way sync, brace for disappointment. Most B2B tools still don’t nail this perfectly.
Step 3: Connect Solidinbox to Google Calendar
This is the smoothest route. Here’s what to do:
- Go to your Solidinbox dashboard. Look for a section like "Integrations" or "Calendar Sync." If you don’t see it, check their Help Center — sometimes it’s buried in "Settings."
- Click "Connect Google Calendar." You’ll get a Google permissions pop-up.
- Choose the right Google account. Double-check you’re not syncing to your personal Gmail unless you want family birthdays next to client calls.
- Approve the access. You might have to allow permissions for viewing, creating, and editing events.
- Pick which calendars to sync. Some setups let you pick a specific calendar (like "Work" instead of "All Events"). Less clutter, more signal.
What works: Most meetings and reminders show up in Google Calendar within a minute or two, with all the details.
What doesn’t: If you reschedule something from Google’s side, Solidinbox might not update. Also, recurring meetings can get glitchy — always double-check the series.
Step 4: Sync Solidinbox with Outlook or Exchange
If you’re on Outlook 365 or Exchange (the favorite of IT departments everywhere), the steps are similar:
- In Solidinbox, go to "Integrations" or "Calendar Sync."
- Choose "Connect Outlook" or "Connect Exchange."
- Sign in with your Microsoft credentials. Again, check which account you’re using.
- Grant permission. Outlook will ask for the usual calendar permissions.
- Select a calendar. Pick your main work calendar to avoid splitting meetings across different lists.
What works: New meetings and reminders show up in your Outlook/Exchange calendar, usually within a few minutes.
What doesn’t: Series and recurring events can be hit-or-miss. Don’t expect “delete from Outlook” to also kill the event in Solidinbox — it’s mostly one-way.
Heads up: If your company has strict IT policies, the sync might get blocked. Talk to IT before you waste time troubleshooting.
Step 5: (Sort of) Sync Solidinbox with Apple Calendar
Apple’s iCloud calendar is a bit of an island. Here’s how to get events to show up:
- In Solidinbox, find the "Calendar Feed" or "ICS/iCal Link" option.
- Copy the private feed URL.
- Open Apple Calendar (on Mac).
- Go to File > New Calendar Subscription.
- Paste the Solidinbox link.
- Give your calendar a name and choose how often it refreshes. (Every hour is default. You can’t get instant updates.)
What works: Meetings show up in your Apple Calendar. Reminders, too, if Solidinbox supports them.
What doesn’t: This is read-only. You can’t edit events from your Apple Calendar and expect changes to sync back. Also, refreshes are slow — if you schedule something last-minute, it might not show up right away.
Step 6: Tweak your notification settings
Syncing is only half the battle. If your reminders are set to “silent” or your calendar is spamming you, you’ll either miss meetings or want to throw your phone.
- Customize notifications. Set reminders for 10 minutes before meetings, not 1 hour (unless you like anxiety).
- Turn off duplicate alerts. If Solidinbox and your calendar both send reminders, pick one. Otherwise, you’ll get two dings for every meeting.
- Don’t rely on email reminders. Calendar pop-ups or phone notifications are much better for real-time.
Pro tip: Do a test run. Schedule a fake meeting in Solidinbox, see where it shows up, and make sure the reminder works before trusting it with a real client.
Step 7: Watch out for common sync problems
Here’s what most guides won’t tell you:
- Events don’t show up? Log out and back in. Sometimes the sync just needs a kick.
- Duplicate events everywhere? You probably subscribed to the same feed twice or synced to multiple calendars. Clean it up.
- Time zone chaos? If Solidinbox and your calendar app don’t match time zones, meetings will show up at weird times. Fix your settings in both places.
- Missing event details? Occasionally, attachments or call links don’t make it across. Always double-check the event itself.
If something feels off, don’t waste hours troubleshooting. Most of the time, you’re better off deleting the sync and starting over.
What’s worth your time (and what’s not)
Worth it:
- Real-time sync to your main calendar
- Clean reminders for meetings and follow-ups
- One calendar to rule them all
Not worth it:
- Chasing perfect two-way sync — it rarely works as advertised
- Syncing to every calendar you own
- Trusting that recurring events will always behave (always check)
Keeping it simple
Syncing Solidinbox with your calendar isn’t magic, but it does zap a ton of friction from B2B scheduling. Don’t overthink it: pick the calendar you actually use, set up the sync, and double-check your reminders. If something breaks, don’t panic — just reset and try again. The goal isn’t a perfect system. It’s missing fewer meetings and spending less time worrying about where you’re supposed to be.
Keep it simple, keep iterating, and remember: the best system is the one you actually use.